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San Francisco Public Library 

Government Information Center 
San Francisco Public Library 
100 larkin Street, 5th Floor 
San Francisco, CA 94102 

REFERENCE BOOK 

Not to be taken from the Library 



F 

I 

d//o/o 

e 3- 



Municipal Transportation Agency£itizens' Advisory Council 

Finance and Administration Committee 

City & County of^>an Francisco 



JNfotice of Meeting and Agenda 



^ 



Tuesday, jOctober 10, 2000 
401 Van Ness Ave. #334 

5:30 pm 



DOCUMENTS DEPT, 

OCT - 3 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



Members: 

Daniel Murphy (Chair), Bob Planthold, Art Cimento, 
David Pilpel, Joan Downey, Ellen Hayes 



AGENDA 



1. Call to Order / Roll Call 

2. Adoption of Minutes (ACTION) 

3. Public Comment 

4. Discuss goals and objectives and establishing a regular meeting time of Committee 

5. Discuss Mum overtime 

6. Discuss and adopt mission statement of Committee (ACTION ) 

7. Review agenda items for next meeting 

8. Adjournment 



Disability Access 

This meeting will be held in at 401 Van Ness Ave. #334, San Francisco. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center. The closest 
Muni Metro stop is Civic Center station. For more information about Muni accessible services, call (415) 
923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. The Civic 
Center Garage (entrance on the south side of McAllister Street, between Polk and Larkin Streets) includes 
bicycle racks in view of a parking attendent. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Evelyn Merrill 
at least 72 hours in advance of need at (415) 554-4129. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 

Know Your Rights Under The Sunshine Ordinance 

Governments 's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Ave, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco 
CA 94102-4689; by phone at 415 554-7724; by fax at 415 554-5163; or by email at 
donna_hall@ci.sf.ca.us. 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec. 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market St Ste 701, San Francisco CA 94102, telephone (415) 554-9510, fax (415) 
703-0121, or visit their web site at http://www.ci.sf.ca.us/ethics/ . 



3 1223 06447 4761 



10-33 
f *l/ol 






Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee/ 

Committee of the Whole 

City & County of San Francisco 



Notice of Meeting and Agenda 



Tuesday, January 9, 200 1 at 5:45 PM 

40 1 Van Ness Avenue, Room 334 

San Francisco, CA 



Members: 

Daniel Murphy (Chair), Art Cimento, Joan Downey, 
Ellen Hayes, David Pilpel, Bob Planthold 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

40 1 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



i 



DOCUMENTS OEPT. 

JAN " 9 2001 
SANFR AN 

P| 'SLIC IJBRARy 






AGENDA 

1. Call to Order/Roll Call 

2. Review minutes of October 10, 2000 

3. Public Comment 

4. Continued discussion of Committee goals and objectives 

5 . Report from Virginia Harrington 

6. Discussion of Muni Budget 

7. Continued discussion of Muni overtime expenses 

8. Review agenda items for next meeting 

9. Adjournment 

NOTE: This Committee meeting may be attended by members of the Citizens' Advisory 
Council who are not members of this Committee. In the event that a quorum of the entire 
Council is present, this Committee shall act as a Committee of the Whole. A vote of the 
Committee of the Whole does not constitute Council action. All Committee action must 
be ratified by the full Council. 






7X> 






DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 









JMunicipal Transportation Agency 

Citizens' Advisory Council 

finance & Administration Committee 

City & County of San Francisco 



Notice of Meeting and Agenda 



Wednesday, January 24, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, CA 



Members: 

Daniel Murphy (Chair), Art Cimento, Joan Downey, 
Ellen Hayes, David Pilpel 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



DOCUMENTS DEPT, 

JAN 2 2 20CJ/ 

SAN FRANCISCO 
PUBLIC LIBRARY 









AGENDA 

1. Call to Order/Roll Call 

2. Review minutes of October 10, 2000 and January 9, 2001 

3. Public Comment 

4. Discussion of Muni Budget and Recommendations to CAC (ACTION ITEM) 

5. Review agenda items for next meeting 

6. Adjournment 



DISABILITY ACCESS 



vo 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 

http://vvww.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://wvvw.ci.sf.ca.us/ethics/ . 



^Municipal Transportation Agency 
Citizens' Advisory Council 
JFInance & Administration Committee 
City & County of San Francisco 



t 



DOCUMENTS DEPT. 
Draft Minutes MAR 2 ° » 

SAN FRANCISCO 

Regular Meeting PUBL,C UBRARY 

Wednesday ^January 24, 2001 at 5:45 PM 
401 VaiTNess Avenue, Room 334 
San Francisco, California 



1 . The meeting was called to order at 5:59 p.m. 

2. The roll was called: 

Members present: Daniel Murphy (chair), Joan Downey, David Pilpel, Bob Planthold 
Members absent: Art Cimento, Ellen Hayes 

MTA CAC member Norm Rolfe was also present. 

3. The review of minutes from October 10, 2000 and January 9, 2001 was continued. 

4. There was no public comment. 

5. The committee reviewed the outstanding MTA budget-related items from the January 9, 2001 
meeting. Virginia Harrington, Paul Czechowicz, and Fred Clarke, all from Muni, were on hand 
to answer questions and provide follow-up information on committee inquiries. 

Organization charts were provided, per the committee's request. David Pilpel noted that not all 
the organization charts included classification numbers, which would help in tracking the chart to 
the budget. He also noted that the Community and Public Relations Department chart does not 
include all higher-level people. 

A more detailed schedule of expenses in Professional & Specialized Services was provided, per 
committee request. 

In response to a committee inquiry, Ms. Harrington said that the increase in Platform Premium 
pay is entirely MOU-related. 

In response to an inquiry about facility plans, Ms. Harrington said that office space needs are 
addressed as they.arise, and that there is not a general plan to deal with Muni's office facility 
needs. She said that Muni's three-year understanding with the Public Utilities Commission 



(PUC), under which Muni rents office space at 425 Mason, is now over. No deadline to vacate 
has yet been set by the PUC. Muni must leave 875 Stevenson by November 2002. 

In response to a committee inquiry about the changes in status on p. 124 of the budget, Ms. 
Harrington explained the use of the position adjustment process to make the organization more 
responsive and to aid recruiting and retention. She said most of these adjustments have already 
occurred. Mr. Clarke explained the process of "TX-ing" in which one position turns into another 
unfilled position temporarily, with changes formalized in the following budget year, at which 
time the difference in cost is funded. In response to a question from Mr. Pilpel, he said that, if the 
MTA Board refused these budget items, it would constitute a de facto demotion for the 
individuals affected. 

Norm Rolfe asked about a more programmatic approach to budgeting. Mr. Clarke said Muni is 
moving in this direction, but that the MTA would still have to comply with city budget 
requirements and would need to furnish line items for the controller. He said that Proposition E is 
structured to treat modes as programs. Mr. Pilpel said that the FY 2001 budget contained more 
programmatic description. Mr. Czechowicz said that this year's budget has fewer programmatic 
changes and that more items are just annualizations of FY 2001 program changes. 

In response to a committee inquiry, Ms. Harrington furnished copies of the mayor's budget 
instructions. Daniel Murphy asked about projections of a shortfall and whether the Muni budget 
staff had heard if the mayor's budget instructions might have been too optimistic. Ms. Harrington 
said that Muni got confirmation of the number provided from the mayor's office, and that she 
continues to expect a $75 million discretionary transfer. Mr. Pilpel asked if Muni is exempt from 
the requirements on p. 3 1 of the mayor's budget instructions. Mr. Clarke said Muni isn't exempt 
from those, but provides the information in another form. 

In response to a committee inquiry about the $6 million Muni spent over the $410 million 
approved by the Board of Supervisors, Ms. Harrington said the money was designated by the 
controller's office for known liabilities incurred but not settled. Mr. Pilpel asked if this didn't 
increase the MTA budget. Ms. Harrington said it did so only in effect, and that Muni had some 
outstanding claims at the end of FY 2001. Joan Downey asked if this could still happen under 
Proposition E. Mr. Clarke said it could, but only if Muni did things wrong, at which point the 
controller could intervene. 

In response to a committee inquiry about the Muni Improvement Fund (MIF), Ms. Harrington 
said she would get back to the committee with information about how much of the Ambassador 
Program is paid for with discretionary funds and how much is mandated by the MOU, and 
whether management supports the MIF budget mailed out. Mr. Clarke said that the Muni 
operating fund lapses every year, but that TIDF, the construction fund, and the old trust fund in 
which the Ambassador Program funds sit, do not. Mr. Czechowicz said that the old trust fund 
isn't used to pay out the benefits differential anymore because there is no longer a benefits 
differential. Ms. Downey asked if the budget for the MIF was in addition to the $1.7 million 
sitting in the account. 

In response to a committee inquiry about Information Technology spending, Ms. Harrington 
provided a'breakdown of the $2.4 million designated for same in the budget. Mr. Pilpel 
suggested that the budget provide more description of technology than was provided in the cell 
comments. In particular, he wants to see what the technology will do and what it will cost. 



In response to a committee inquiry about how much of the $2.3 million for annualization of new 
FY 2001 positions (budget p. 27) was the result of the new South of Market service plan, Mr. 
Clarke said that the amount was $1.23 million. Mr. Pilpel asked if there was an adjustment for 
the nine months of South of Market service that didn't happen. Mr. Clarke said there wasn't, and 
said the detail for this was on p. 41 and p. 204 of the budget. 

Mr. Pilpel asked for a spreadsheet on TIDF like the one generated last year by Bob Kuo. 

In response to a committee inquiry about the 9704 MTAP Program Controller item on p. 28 of the 
budget, Mr. Clarke said that the MTAP (Muni Transit Assistance Program), in which young 
people ride the buses to provide assistance and security, lacked sufficient supervision, so money 
was reprogrammed to provide supervision. He said that an explanation could be found on p. 98 
of the budget. 

In response to a committee inquiry about the item on p. 29 regarding decrease in public relations 
recovery from capital grants, Mr. Clarke said that Muni tried to pool its public relations work 
centrally to handle all of Muni, but that in practice the construction division required a full-time 
dedicated public relations person to deal specifically with Muni's complicated and detailed 
construction projects. 

In response to a committee inquiry about whether service quality teams need to be overtime, Ms. 
Harrington stated that they do, owing to their nonstandard schedules. 

Ms. Harrington said she is still trying to assemble the information about whether work orders for 
FY 2001 indicated level of service. Mr. Pilpel asked if the committee could see a copy of work 
orders for the current fiscal year. Ms. Harrington said she will have work orders for FY 2002. 

In response to a committee inquiry about what services Muni gets for money spent on police, Mr. 
Clarke said that the money funds security services on Muni, apart from proof of payment 
enforcement, and that management and administrative costs for Muni security have been higher 
than anticipated, and that the San Francisco Police Department isn't sure Muni is carrying it's 
share of the load. 

In response to a committee inquiry about plans to provide a unified solution for and/or reduce 
GPS/A VL overlap, Ms. Harrington said that there is such a plan, but that the budget staff did not 
have technical details. Mr. Murphy suggested that this might be a line of inquiry better suited to 
another MTA CAC committee: 

In response to a committee inquiry about Muni's lobbying money, Ms. Harrington said that Muni 
is proposing to have a dedicated transportation lobbyist. Currently, Muni does not have one but 
pays for a portion of the mayor's federal lobbyist. Mr. Rolfe asked if Muni would still pay for 
that portion. Mr. Harrington said that Muni would, since the lobbyist would continue to lobby on 
subjects not covered by the dedicated lobbyist. 

In response to a committee inquiry about what Proposition E requirement the CPLA Marketing 
Section item on p. 30 of the budget addresses, Ms. Harrington said that the designation was in 
error and that the language about a Proposition E requirement would be deleted. 

In response to a committee inquiry about what the MTA Board specifically adopts when it adopts 
the budget, Ms. Harrington said it takes the form of a resolution approving the full budget book 
and associated technical corrections. 



Mr. Murphy thanked Ms. Harrington, Mr. Czechowicz, and Mr. Clarke for their considerable 
time and effort responding to the committee and making themselves available as the committee 
attempts to make meaningful recommendations on the MTA budget. 

The committee recessed at 7:59 p.m. and reconvened at 8:05 p.m. 

The floor was opened for motions for policy recommendations to the MTA CAC. 

Mr. Pilpel moved, as amended after discussion: 

The MTA CAC recommends that Muni seriously consider establishing, starting in FY 2003, 
an operating fund reserve including not less than $5 million and ideally $10 million, and 
ultimately 5% of the operating budget, in order to cushion against downturns in the 
economy. 

Bob Planthold seconded the motion, which passed 4-0. Members voting yes: Murphy, Downey, 
Pilpel, Planthold. Members voting no: none. 

Mr. Pilpel moved: 

The MTA CAC recommends that the MTA budget document be more descriptive 
programmatically, and with regard to position changes and non-salary changes at the 
object level. 

Mr. Planthold seconded the motion, which passed 4-0. Members voting yes: Murphy, Downey, 
Pilpel, Planthold. Members voting no: none. 

Mr. Pilpel moved: 

The MTA CAC recommends that the MTA CAC Finance & Administration Committee be 
consulted early in the budget process, with presentations on a regular basis, on changes in 
organization and expenditure priorities, and that suggestions relative to expenditure 
priorities be solicited sooner. 

Ms. Downey seconded the motion, which passed 4-0. Members voting yes: Murphy, Downey, 
Pilpel, Planthold. Members voting no: none. 

Ms, Downey moved: 

The MTA CAC recommends that the Muni budget receive an independent review with 
results passed on to the MTA CAC and the MTA Board. 

Mr. Pilpel seconded the motion. Members discussed what would constitute "independent review' 
and whether this was something individual members should take up with their appointing 
authorities, who, in the case of the Board of Supervisors, could effect a review by the Board of 
Supervisors' budget analyst. 

The motion failed 2-2. Members voting yes: Downey, Pilpel. Members voting no: Murphy, 
Planthold. 



6. The committee set its next meeting for February 1, 2001, at 4:00 p.m., at 401 Van Ness 
Avenue, Room 334, San Francisco, California, at which the last follow-up items and resolutions 
related to the budget could be considered prior to the full MTA CAC meeting the same day. Mr. 
Murphy urged members to arrive on time so that the committee could make full use of the limited 
time available that day. 

7. The meeting was adjourned at 8:36 p.m. 



^Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee/ 

Committee of the Whole 

City & County of £an Francisco 



Notice of Meeting and Agenda 

Thursday, ^bruary 1, 2001 at 4:00 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



Members: 



Daniel Murphy (Chair), Art Cimento, Joan Downey, 
Ellen Hayes, David Pilpel, Bob Planthold 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



documentsBept 

JAN 2 9 2001 

SAN FRANCISCO 
PUBLIC LIBRARY 












AGENDA 

1. Call to Order/Roll Call 

2. Review minutes of January 24, 2001 

3. Public Comment 

4. Discussion of Muni Budget and Recommendations to CAC (ACTION ITEM) 

5. Adjournment 



I 






DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited 
at this meeting. Please be advised that the Chair may order the removal form the meeting room and of any 
person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing 
electronic devices. 

Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, 
CA 94102-4683; by phone; (415) 554-7724; by fax (415) 554-7854; or by email at donna hallfa)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://wwAV.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://wAvw.ci.sfca.us/ethics/ . 



( 



Municipal Transportation Agency 

Citizens' Advisory Council 

.Finance & Administration Committee 

City & County of San Francisco 



^ Notice of Meeting and Agenda 



Tuesday, June 12, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 ^^^, . .,_„ „ 

San Franeisco, California DOCUMENTS DEPT, 

JUN - 8 200! • 

SAN FRANCISCO 
PUBLIC LIBRARY 

Members: 

Daniel Murphy (Chair), Art Cimento, Joan Downey, 
Ellen Hayes, David Pilpel, Bob Planthold 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes 

3. Public Comment 

4. Discussion of Finance and Administration related parts of Draft Short Range 
Transit Plan and any recommendations pertaining thereto (ACTION ITEM) 

5. Discussion of Year-long calendar of items for committee to look into 

6. Continued discussion of Muni overtime expenses 
5. Adjournment 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 



and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 



b 



^Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 



/ 



J^otice of Meeting and Agenda 



Tuesday, Jyly 10, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



DOCUMENTS DEPT. 
JUL - g 200] 

SAN FRANCISCO 
PUBLIC LIBRARY 



07-06-01 P05 2 RCVD 



Members: 






Daniel Murphy (Chair), Art Cimento, Joan Downey, 
Ellen Hayes, David Pilpel, Bob Planthold 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



ffc, 






AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes 

3. Public Comment 

4. Discussion of Finance and Administration related parts of Draft Short Range 
Transit Plan and any recommendations pertaining thereto (ACTION ITEM) 

5. Discussion of Year-long calendar of items for committee to look into 

6. Continued discussion of Muni overtime expenses 
5. Adjournment 



c 



p<. 









DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 



c 



and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 






JVIunicipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

DOCUMENTS DEPT. 

_ A ... + MAR 2 2003 

Draft Minutes 

^ SAN FRANCISCO 

, A>r . PUBLIC LIBRARY 

Regular Meeting 

Wednesday^July 10, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



1. The meeting was called to order at 5:59 p.m. 

2. The roll was called: 

Members present: Daniel Murphy (chair), Joan Downey, Ellen Hayes, David Pilpel, Bob 
Planthold 

Members absent: Art Cimento 

3. The review of minutes from the last meeting was continued. 

4. Daniel Murphy noted that the deadline for public comment on the SRTP had passed. The 
committee questioned the need for additional SRTP comments at this time, and declined to offer 
any. 

5. Mr. Murphy opened a discussion and solicited input and public comment on a plan for 
subjects for the committee to address over the coming year. Nia Crowder and Ken Niemi offered 
comment on the calendar being discuss. The committee agreed to follow the following 
framework, subject to revision by the chair to reflect availability of staff and information 

Aug 2001 Finance and administration considerations related to Muni/DPT merger 

Follow-up on Winter 2001 (FY 2002) recommendations 
Presentation and preparation of FY 2003 budget 
SFMRIC 

Sept 2001 Current fiscal year budget review and progress report 

MIF (Municipal Railway Improvement Fund) 

Oct 2001 Multi-year discussion of revenue sources and analyses 

Transit Impact Development Fee planning 



Nov 2001 Overtime expenses and impact of BART settlement on Muni labor costs 

High-level summary of service goals for FY 2003 budget 

Dec 2001 Budget document analysis and discussion 

Budget priorities 
Cleanup of pending items from previous committee meetings 

Jan 2002 Budget document analysis and recommendations 

Feb 2002 Full CAC to consider budget recommendations 

Review of FY 2002 progress 

Mr. Murphy will send a memo to Gigi Harrington asking for follow-up on budget process, 
advising her of the committee calendar, and asking for relevant documents and staff availability, 
as well as input on the committee's calendar. 

The committee agreed to continue meeting on the second Tuesday of the month until new 
members of the committee, if any, could be consulted as to their availability for meetings. 

Committee members received a handout on proposals for the Muni/DPT merger, to be discussed 
at the August 2001 meeting. 

6. Discussion of Muni overtime expenses was continued to the November 2001 meeting. 

7. The committee adjourned at 7:05 p.m. 



JYlunicipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee/ 

Committee of the Whole 

City & County of San Francisco 



y 



JSTotice of Meeting and Agenda 



Tuesday, 4ugust 14, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



08-09-01 A1 1 :16 RCVD 



Members: 

Daniel Murphy (Chair), Art Cimento, Joan Downey, 
Ellen Hayes, David Pilpel, Bob Planthold 



DOCUMENTS DEPT, 

AUG - 9 2001 

SAN FRANCISCO 
PUBLIC LIBRARY 



The MTA CAC may be contacted as follows: 



Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes 

3. Public Comment 

4. Discussion of Finance and Administration related parts of Muni/DPT merger 
proposals and any recommendations pertaining thereto (ACTION ITEM) 

5. Follow-up on Winter 2001 (FY 2002) budget recommendations and any 
additional recommendations pertaining thereto (ACTION ITEM) 

6. Discussion of preparation and presentation of FY 2003 budget and any 
recommendations pertaining thereto (ACTION ITEM) 

7. SFMRIC discussion and recommendations (ACTION ITEM) 

8. Review and update of committee calendar 

9. Adjournment 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sfca.us/ethics/ . 



JVlunicipal Transportation Agency 
^ 4 Citizens' Advisory Council 



^Finance & Administration Committee 
i City & County of San Francisco 

I 

DOCUMENTS DEPT. 

Draft Minutes 



i 



"9" 



MAR 2 2003 



Regular Meeting SAN FRANCISCO 

regular ivieeung p|JBLiC L|BRARY 

Tuesday ^August 14, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



1. The meeting was called to order at 5:53 p.m. The roll was called: 

Members present: Daniel Murphy (chair), Sue Cauthen, David Pilpel, Bob Planthold, 
Tom Wetzel 

Members absent: Art Cimento, Ellen Hayes 

Other MTA CAC members present: Norm Rolfe, Doris Vincent 

Daniel Murphy welcomed the new members of the committee, Sue Cauthen and Tom Wetzel. 

2. Bob Planthold moved to approve the minutes of the July 10, 2001 meeting. Ms. Cauthen 
seconded the motion, which was approved 5-0. The committee discussed whether to move the 
TIDF item on the committee calendar to September and the MIF item to October, and agreed to 
do so. Mr. Planthold said he would ask Christine Butler to get copies of the Nelson/Nygard study 
to members of the committee and the CAC generally. 

3 . There was no public comment. 

4. David Pilpel said he thinks savings could be achieved from integration of finance and 
administration, human resources, and policy and legislative affairs functions of Muni and DPT, 
similar to the structure of the San Francisco Public Utilities Commission. Ms. Cauthen said that 
the MTA needs to be in charge of parking and traffic enforcement. Mr. Planthold noted that 
under the organization chart being considered, you must go all the way up and all the way down 
to coordinate functions between the two departments. 

Mr. Pilpel moved that the committee recommend to the MTA CAC the following policy: 

The MTA Citizens' Advisory Council recommends that in the incorporation of the Department of 
Parking and Traffic with the MTA that consideration be given to separating the functions of 
finance and administration, human resources, and policy and legislative affairs, deeming them as 



Agency functions and leaving all other operating functions within the two operating departments, 
provided further that policy relative to traffic enforcement and engineering be coordinated in 
some fashion. We ask MTA staff to respond to this recommendation in a short time. 

Mr. Planthold seconded the motion, which was approved 5-0. 

Mr. Pilpel asked if Gigi Harrington could let us know if there are people within the MTA who are 
MTA employees as opposed to Muni employees. 

5. Ms. Harrington gave a presentation on the budget and answered questions about same. She 
noted that the budget is not subject to line-item review from the Board of Supervisors unless there 
is a two-thirds vote to do so, or unless Muni asks for funds above the Proposition E mandate. She 
said staying within those parameters is very difficult, and that federal, state, and regional funds, 
parking fines, and the general fund contribution are all volatile and subject to the state of the local 
and national economy. 

Ms. Harrington discussed the zero-based budgeting process in effect this year, and efforts to 
educate line staff about what their budget is. She said she expects zero-based budgeting this year 
to meet varying degrees of success with different groups. She said there is a $25 million deficit 
in the FY 2003 budget, a little higher than the deficit prior to last year's budget. 

In response to a question, Ms. Harrington said she would talk with Paul Czechowicz about the 
composition of the staff Process Reengineering Steering Committee and about whether the CAC 
might be represented on it. Ms. Cauthen moved that we recommend the CAC, on a contingency 
basis, approve someone as a member or observer of the committee. Mr. Pilpel seconded the 
motion, which was approved 5-0. 

In response to questions from Mr. Pilpel about fiscal controls, and what Muni can and cannot 
spend without MTA Board and/or Board of Supervisors approval, Ms. Harrington said that 
collecting this information could be done, but would take a considerable amount of time. Mr. 
Murphy said he would schedule the item for the February 2002 meeting of the committee. 

6. Mr. Pilpel handed out some Proposed MTA Budget Presentation Guidelines he wrote, dated 6 
August 2001 . He asked that it be added to the calendar for the next meeting and asked staff to 
respond about how different this is from what they are already intending to do. 

7. Ms. Harrington said Muni would like to explore the possibility of using the debt authorizations 
under SFMRIC. In response to questions from council members, she said that the SFMRIC 
bonds were issued not long after they were authorized and that all debt is now retired. She also 
said that she had not found separate schedules for SFMRIC, but that she had requested them. Mr. 
Pilpel asked for copies of the SFMRIC bylaws and any agreements between SFMRIC and the 
City and County of San Francisco. He also asked what were the last things SFMRIC funds were 
used to buy. Ms. Cauthen asked for a list of people on the SFMRIC board. Mr. Planthold noted 
that SFMRIC is mentioned in a Civil Grand Jury report. Mr. Pilpel asked if Doug Wright was 
working for SFMRIC while lobbying for the Miss ion- Steuart hotel. Mr. Murphy said he would 
forward questions on SFMRIC to Ms. Harrington and schedule further discussion for a future 
meeting. 

8. Ms. Harrington said she would be on vacation on 1 1 September 2001, but would make 
appropriate staff available to the committee. She offered to make a presentation on the fiscal 
effect of Translink at a future committee meeting. 



The committee calendar, as revised over the course of this meeting, was outlined by Mr. Murphy 
to be as follows: 

Sept 2001 Current fiscal year budget review and progress report 

Transit Impact Development Fe^ planning 
Proposed MTA Budget Presentation Guidelines (Pilpel) 

Oct 2001 Multi-year discussion of revenue sources and analyses 

MIF (Municipal Railway Improvement t und) 
Finance and Administration impact of Translink 

Nov 2001 Overtime expenses and impact of BART settlement on Muni labor costs 

High-level summary of service goals for FY 2003 budget 
SFMRIC Follow-up 

Dec 2001 Budget document analysis and discussion 

Budget priorities 
Cleanup of pending items from previous committee meetings 

Jan 2002 Budget document analysis and recommendations 

Feb 2002 Full CAC to consider budget recommendations 

Review of FY 2002 progress 
Fiscal Controls (follow-up of August 2001 questions) 

9. The committee adjourned at 7:48 p.m. 



"i 



JMunicipal Transportation Agency 

^Citizens' Advisory Council 

.Finance & Administration Committee/Committee of the Whole 

City & County of San Francisco 



^Notice of Meeting and Agenda 

Tuesday, September 1 1, 2001 at 5:45 PM 
401 Van Ness Avenue, Room 334 

San Francisco, California DOCUMENTS DEPT 

SEP ! 2001 



Members: 



SAN FRANCISCO 
PUBLIC LIBRARY 



Daniel Murphy (Chair), Sue Cauthen, Art Cimento, 
Ellen Hayes, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee: 

Nia Crowder, Joan Downey, Bruce Oka, 
Norman Rolfe, Linton Stables, Doris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes (ACTION ITEM) 

3. Public Comment 

4. Discussion of Transit Impact Development Fee (ACTION ITEM) 

5. Progress report and discussion about current fiscal year budget (ACTION ITEM) 

6. Discussion of proposed MTA Budget Presentation Guidelines (Pilpel) (ACTION 
ITEM) 

7. Review and update of committee calendar 
9. Adjournment 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 47 Van Ness 
and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one can transfer to a 47 
or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0 1 2 1 , or visit their website at http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

^Citizens' Advisory Council 

Finance & Administration Committee/Committee of the Whole 

City & County of San Francisco 



Notice of Meeting and Agenda 



Tuesday, November 13, 2001 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



Members: 

Daniel Murphy (Chair), Sue Cauthen, Art Cimento, 
Ellen Hayes, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee: 

Nia Crowder, Joan Downey, Bruce Oka, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129Vo.ee (415) ^%^ mEmS DEpT 

NOV 1 3 2001 

SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA 

1. Call to Order/Roll Call 

2. P ,vie v previous minutes (ACTION ITEM) 

3. Public Comment 

4. Update on impact of September 1 1th on Muni Finance (ACTION ITEM) 

5. Discussion of impact of BART seulement on Muni labor costs (ACTION ITEM) 

6. Progress report and discussion about current fiscal year budget (ACTION ITEM) 

7. Discussion of proposed MTA Budget Presentation Guidelines (Pilpel) (ACTION 
ITEM) 

8. Review and update of committee calendar 

9. Adjournment 



DISABILITY ACCESS 



This meeting will be hr'u ir Room 335 at 401 Van Ness Avenue, San Francisco between .vie Mlister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about luui 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 47 Van Ness 
and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one can transfer to a 47 
or 49. For more information about Muni accessible services, cal! (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sfca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 



V 



^Municipal Transportation Agency 

^Citizens' Advisory Council 

Finance & Administration Committee/Committee of the Whole 

City & County ofjSan Francisco 



JSfotice of Meeting and Agenda 

Tuesday, December 11, 2001 at 5:45 PM 
401 Van Ness Avenue, Room 334 

San Francisco, California ^CUMENTS DEPT 

KC - fi 200) 

SAN FRANCISCO 
p UBUC LIBRARY 
Members: , r n , „. 

06-01 A10.-50 RCVD 

Daniel Murphy (Chair), Sue Cauthen, Art Cimento, 
Ellen Hayes, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee: 

Nia Crowder, Joan Downey, Bruce Oka, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes (ACTION ITEM) 

3. Public Comment 

4. Finance and Administration impact of Translink (ACTION ITEM) 

5. Status of Budget document (ACTION ITEM) 

6. Proposed MTA Budget Presentation Guidelines (Pilpel) (ACTION ITEM) 

7. High-level summary of service goals for FY 2003 budget (ACTION ITEM) 

8. Transit impact Development Fee follow-up (ACTION ITEM) 

9. Review and update of Committee Calendar (current draft attached) 

10. Adjournment 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 47 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 47 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 



Draft Committee Calendar 

Dec 2001 Budget document analysis and discussion 
Budget priorities 

Finance & Administration impact of Translink 
Service goals for FY 2003 budget 
TIDF/SoMa Service follow-up 

Jan 2002 Budget document analysis and recommendations 
Impact of BART settlement on Muni labor costs 
MIF (Municipal Railway Improvement Fund) 
Audit (?) 
Possible second meeting to discuss budget and leftover items 

Feb 2002 Full CAC to consider budget recommendations 
Review of FY 2002 progress (six month report) 
Fiscal controls (per August 2001 questions) 



tit 



^Municipal Transportation Agency 

^Citizens' Advisory Council 

Finance & Administration Committee/Committee of the Whole 

City & County ofSan Francisco 



Jsfotice of Meeting and Agenda 



rV 



Thursday, January 24, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



DOCUMENTS DEPT. 
-WN2 2 2DQ2 

SAN FRANCISCO 
PUBLIC LIBRARy 



Members: 



°1-22-02P0 2 : 54 



RCVD 



Daniel Murphy (Chair), Sue Cauthen, Ellen Hayes, 
Bruce Oka, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee: 

Art Cimento, Nia Crowder, Joan Downey, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, C A 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



AGENDA 

1 . Call to Order/Roll Call 

2. Review previous minutes (ACTION ITEM) 

3. Public Comment 

4. FY 2003 Budget (ACTION ITEM) 

5. Review and update of Committee Calendar (current draft attached) 

6. Scheduling additional special committee meeting(s) 
6. Adjournment 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 



Draft Committee Calendar 

Dec 2001 Budget document analysis and discussion 

Budget priorities 

Finance & Administration impact of Translink 
Service goals for FY 2003 budget 
TIDF/SoMa Service follow-up 

Jan 2002 Budget document analysis and recommendations 

Possible second meeting to discuss budget and leftover items 

Feb 2002 Full CAC to consider budget recommendations 
Review of FY 2002 progress (six month report) 
Fiscal controls (per August 2001 questions) 
FY 2001 Audit 
Proposed MTA Budget Presentation Guidelines (possibly March) 

Mar 2002 Impact of BART settlement on Muni labor costs 
MIF (Municipal Railway Improvement Fund) 
SFMRIC (San Francisco Municipal Railway Improvement Corp.) 

Apr 2002 TIDF (Transit Impact Development Fee)/SoMa service follow-up 
MOU/Labor negotiations follow-up 
Finance and Administration impact of DPT-MTA merger 

May 2002 no items scheduled yet 

Jun 2002 Translink follow-up 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415)923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (4 15) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 



^Municipal Transportation Agency 
^Citizens' Advisory Council 



16.33 



Finance & Administration Committee/Committee of the Whole 
City & County of San Francisco 

.„ 01-24-02P01 :09 RCVD 

Notice of Special Meeting and Agenda 



4*, 



Wednesday, January 30, 2002 at 5:30 PM 
401 Van Ness Avenue, Room 334 

San Francisco, California qqCUMENTS DEPT. 

JAN 2 * 2002 - 

SAN FRANCISCO 
Members: PUBLIC LIBRARY 

Daniel Murphy (Chair), Sue Cauthen, Ellen Hayes, 
Bruce Oka, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee: 

Art Cimento, Nia Crowder, Joan Downey, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



c 



) 



3 



AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes (ACTION ITEM) 

3. Public Comment 

4. FY 2003 Budget (ACTION ITEM) 

5. Review and update of Committee Calendar (current draft attached) 

6. Schedule of upcoming meetings 
6. Adjournment 



( 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 



( 



( 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 



Draft Committee Calendar 

Dec 2001 Budget document analysis and discussion 
Budget priorities 

Finance & Administration impact of Translink 
Service goals for FY 2003 budget 
TIDF/SoMa Service follow-up 

Jan 2002 Budget document analysis and recommendations 

Possible second meeting to discuss budget and leftover items 

Feb 2002 Full CAC to consider budget recommendations 
Review of FY 2002 progress (six month report) 
Fiscal controls (per August 2001 questions) 
FY 2001 Audit 
Proposed MTA Budget Presentation Guidelines (possibly March) 



) 



Mar 2002 Impact of BART settlement on Muni labor costs 
MTF (Municipal Railway Improvement Fund) 
SFMRIC (San Francisco Municipal Railway Improvement Corp.) 

Apr 2002 TIDF (Transit Impact Development Fee)/SoMa service follow-up 
MOU/Labor negotiations follow-up 
Finance and Administration impact of DPT-MTA merger 

May 2002 no items scheduled yet 

Jun 2002 Translink follow-up 



c 



JAN-29-2002 15= 12 



5F PUBLIC TRANSPORTATION 



415 923 2439 P. 02/02 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee/Committee of the Whole 

City & County of San Francisco 



v 



NOTICE OF CANCELLATION 



Notice of Special Meeting and Agenda 



JK^S 



Wednesday, January 30, 2002 at 5:30 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



DOCUMENTS DEPT. 

JAN 2 9 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



01 -29-02P04 : 16 RCVD 



Members: 

Daniel Murphy (Chair), Sue Cauthen, Ellen Hayes, 
Bruce Oka, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee. 

Art Cimento, Nia Crowder, Joan Downey, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 

Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



TOTAL P. 02 



( 



( 



Municipal Transportation Agency 

^Citizens' Advisory Council 

finance & Administration Committee/Committee of the Whole 

City & County of San Francisco 



.^Notice of Special Meeting and Agenda 



Monday, .February 4, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



DOCUMENTS DEPT. 

JAN 3 1 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



01-31 -02 Al :46 RCVD 



Members: 

Daniel Murphy (Chair), Sue Cauthen, Ellen Hayes, 
Bruce Oka, David Pilpel, Bob Planthold, Tom Wetzel 

MTA CAC Members not on the Finance & Administration Committee: 

Art Cimento, Nia Crowder, Joan Downey, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 



The MTA CAC may be contacted as follows: 



Citizens' Advisory Council 

Municipal Transportation Agency 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-4129 Voice (415) 554-4143 Fax 



AGENDA 

1. Call to Order/Roll Call 

2. Review previous minutes (ACTION ITEM) 

3. Public Comment 

4. FY 2003 Budget (ACTION ITEM) 

5. Review and update of Committee Calendar (current draft attached) 

6. Schedule of upcoming meetings 

7. Adjournment 



DISABILITY ACCESS 



This meeting will be held in Room 335 at 401 Van Ness Avenue, San Francisco between McAllister and 
Grove Streets (the War Memorial Veterans' building). From the first floor lobby, take either elevator to the 
3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four 
blocks from the meeting location. Accessible Muni lines nearest the meeting location are the 42 
Downtown Loop and 49 Van Ness-Mission. The closest Muni Metro stop is Van Ness station, where one 
can transfer to a 42 or 49. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle 
rack is located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south 
side of McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking 
attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc), call Christine Butler 
at least 72 hours in advance of need at (415) 554-7313. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, 
multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical-based products. Please help the City to accommodate these 
individuals. 



Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

Written reports and background materials for calendar items are available for public inspection and copying 
at 401 Van Ness Avenue, Room 334, during regular business hours. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to 
Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, 
CA 94102-4689; by phone; (415) 554-7724; by fax (415) 554-5163; or by email at donna hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 



Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (Administrative Code Sec 16.520-16.534) to register 
and report lobbying activity. For more information about the Lobbyist Ordinance, contact the Ethics 
Commission at 1390 Market Street, Suite 701, San Francisco, CA 94102, telephone (415) 554-9510, fax 
(415) 703-0121, or visit their website at http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 



Draft Committee Calendar 

Dec 2001 Budget document analysis and discussion 

Budget priorities 

Finance & Administration impact of Translink 
Service goals for FY 2003 budget 
TIDF/SoMa Service follow-up 

Jan 2002 Budget document analysis and recommendations 

Possible second meeting to discuss budget and leftover items 

Feb 2002 Full CAC to consider budget recommendations 

Review of FY 2002 progress (six month report) 
Fiscal controls (per August 2001 questions) 
FY 2001 Audit 
Proposed MTA Budget Presentation Guidelines (possibly March) 

Mar 2002 Impact of BART settlement on Muni labor costs 
MIF (Municipal Railway Improvement Fund) 
SFMRIC (San Francisco Municipal Railway Improvement Corp.) 

Apr 2002 TIDF (Transit Impact Development Fee)/SoMa service follow-up 
MOU/Labor negotiations follow-up 
Finance and Administration impact of DPT-MTA merger 

May 2002 no items scheduled yet 

Jun 2002 Translink follow-up 



SF Muni: CAC Finance and Administration Committee, February 12, 2002, Notice of can... Page 1 of 1 



San Francisco 
Municipal Railway 




return to li st of CAC agendas and mi nutes 






Municipal Transportation Agency 
Citizens' Advisory Council 
^Finance & Administration Committee/Committee of the Whole 
33 City & County of£an Francisco 

i/oi j Notice of Cancellation DOCUMENTS DEPT. 

Tuesday, February 12, 2002 at 5:30 P.M. A p R - g 2004 

401 Van Ness Avenue, Room 334 

San Francisco, California san francisco 

PUBLIC LIBRARY 

©2002 San Francisco Municipal Railway. All rights reserved. 
Page last updated March 19, 2003. 
Information last updated February 8, 2002. 



http://www.sfmuni.com/rid/cac/ca020212.htm 4/8/2004 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

*/« ..Notice Meeting and Agenda 

Tuesday, |1ay 14, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 

San Francisco, California 



Members: 

Daniel Murphy (Chair), Sue Cauthen, Ellen Hayes, 

Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



DOCUMENTS DEPT. 
MAY 1 3 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www/sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683; by phone (415) 554-7724; by fax 
(415) 554-7854 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 

http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

AGENDA 

Regular Meeting 
Tuesday, May 14, 2002 at 5:45pm 
401 Van Ness Avenue, Room 334 

1. Call to Order/Roll Call 5:45 

2. Review and adopt minutes: (Action Item) (Attachments) 5:50 

3. Public Comment 5:55 

4. Report of the Chair (Discussion Item) 6:00 

5. Update on Fiscal Year 2003 Budget (Discussion Item) 6:05 

6. Impact of Bay Area Rapid Transit (BART) Settlement on Muni Labor Costs (Discussion Item) 6:20 

7. Finance and Administration Impact of DPT-MTA Merger (Discussion Item) 6:35 

8. Transit Impact Development Fee (TIDF)/South of Market (SoMa) (Discussion Item) 6:50 

9. Committee Members' Questions/Information Requests (Action Item) 7:05 

10. Schedule Agenda Items for Upcoming Meetings (Action Item) 7:20 
Next regular meeting scheduled for June 11, 2002, 

401 Van Ness, Room 334, 5:45PM 7:35 

11. Adjournment 7:45 



SF Muni: CAC Finance & Administration Committee, June 11, 2002 agenda 



Page 1 of 2 




San Francisco 
Municipal Railway 



return to list of CAC a g endas and minute s 



fS3 

fit I oZ 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

-Notice of Meeting and Agenda 

Tuesday, June 11, 2002 at 5:45 p.m. 

401 Van Ness Avenue, Room 334 

San Francisco, CA 



DOCUMENTS DEPT 
APR - 8 Z004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Members: 

Members: Daniel Murphy (Chair), Sue Cauthen, Ellen Hayes, Bruce Oka, David Pilpel, Tom 

Wetzel 



Disa bility Access for 401 Van Ness Avenue 
Know Your Rights Under Th e S unshine Ordinance 
Lobbyist Re gist rat ion and Rep ortin g Requirements 
Sound-Producing Devices 

AGENDA 

1. Call to Order/Roll Call 

2. Review and adopt minutes: (Action Item) (Attachments) 

3. Public Comment 

4. Report of the Chair (Discussion Item) 

5. Update on Budget Reengineering Task Force 

6. FY 2002/2003 Budget Update, Lease Back and MTC 5307 Swap 

7. Impact of Bay Area Rapid Transit (BART) Settlement on Muni Labor Costs 

8. Impact of Bay Area Rapid Transit (BART Budget on Muni Budget) 

9. Impact of Department of Parking & Traffic Merger 



5:45 
5:50 
5:55 
6:00 
6:05 
6:20 
6:35 
6:50 
7:05 



http://www.sfmuni.com/rid/cac/ca02061 1 .htm 



4/8/2004 



SF Muni: CAC Finance & Administration Committee, June 11, 2002 agenda 



Page 2 of 2 



10. Committee Members' Questions/Information Requests 

1 1 . Schedule Agenda Items for Upcoming Meetings 
Next regular meeting scheduled for July 9, 2002, 

401 Van Ness, Room 334, 5:45 p.m. 

12. Adjournment 



7:15 
7:30 

7:45 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this 
Committee may attend this Committee meeting. In the event that a quorum of the entire 
Council is present, this Committee shall act as a Committee of the Whole. A vote of the 
Committee of the Whole does not constitute final Council action. The full Council must ratify all 
Committee action. 



©2002 San Francisco Municipal Railway. All Rights Reserved. 
Page last updated March 19, 2003. 
Information last updated June 7, 2002 



http://www.smiuni.com/rid/cac/ca02061 1 .htm 



4/8/2004 



C5 

■I 

■40.33 

/ 

■2- 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

^Jotice Meeting and Agenda 

Tuesday, July 9, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 (Conference Room) 

San Francisco, California 



Members: 
Daniel Murphy (Chair), Sue Cauthen, Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



DOCUMENTS DEPT 
JUL 8 2002 



Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
[I and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



r 



) 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

AGENDA 

Regular Meeting 
Tuesday, July 9, 2002 at 5:45pm 
401 Van Ness Avenue, Room 334 

1. Call to Order/Roll Call 5:45 

2. Review and adopt minutes: (ACTION ITEM) 5:50 

3. Public Comment 5:55 

4. Report of the Chair (Discussion) 6:00 

5. Retirement Pickup Agreement Follow-up and Recommendation (ACTION ITEM) 6:05 

6. Transit Impact Development Fee (TIDF)/SoMa Service Follow-up (ACTION ITEM) 6:20 

7. Fiscal Year 2001 Audit (ACTION ITEM) 6:35 

8. Translink Follow-up (ACTION ITEM) 6:50 

9. Use of Leaseback Funds (ACTION ITEM) 7:05 

10. Committee Members' Questions/Information Requests 7:15 

11. Schedule Agenda Items for Upcoming Meetings 7:30 
Next regular meeting scheduled for August 13, 2002, 

401 Van Ness, Room 334, 5:45PM 

12. Adjournment 7:45 



Jfo33 Municipal Transportation Agency 

/ Citizens Advisory Council 

I3/0X Finance & Administration Committee (FAC) 

City & County of San Francisco 

JMotice Meeting and Agenda 

Tuesday, August 13, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 (Conference RooBQCUMENTS DEPT. 

San Francisco, California „ n n 

AUG 8 2002 

SAN FRANCISCO 

Members: public library 

Daniel Murphy (Chair), Sue Cauthen, 
Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event tiat a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones. Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall(5)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

AGENDA 

Regular Meeting 

Tuesday, August 13, 2002 at 5:45pm 

401 Van Ness Avenue, Room 334 

1. Call to Order/Roll Call 5:45 

2. Review and adopt minutes: (ACTION ITEM) 5:50 

3. Public Comment 5:55 

4. Report of the Chair (Discussion) 6:00 

5. Office of the Director of Transportation Draft Resolution on Approving a Contract 
Policy for the Authorization of Contract Modifications and Change Order for 

Municipal Transportation Authority Contracts (ACTION ITEM) 6:05 

6. MTA Management Reorganization (ACTION ITEM) 6:25 

7. Future of BART/Muni Fast Pass Agreement (ACTION ITEM) 6:45 

8. Committee Members' Questions/Information Requests 7:05 

9. Review Regular Meeting Date/Time of Committee (ACTION ITEM) 7:10 

10. Schedule Agenda Items for Upcoming Meetings 7:15 
Next regular meeting scheduled for September 10, 2002, 

401 Van Ness, Room 334, 5:45PM 

11. Adjournment 7:20 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 

September 2002 

MOU/Labor Negotiations Follow-up 

San Francisco Municipal Railway Improvement Corporation (SFMRIC) 

October 2002 

Fiscal Controls 

Fare Revenues and Possibilities 

BART Agreements Overview 

November 2002 

Presentation on DPT Budget 

PCO Expansion to Increase Revenue 

Municipal Railway Improvement Fund (MIF) 

December 2002 

Insurance Overview, Risk Management, and Effect of Proposition E 
Translink (evaluation report to review?) 
FY 2004 Budget 

January 2003 

FY 2004 Budget 

February 2003 

FY 2004 Budget 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 

not yet scheduled 

Fiscal Year 2001 Audit (Metro East land acquisition accounting) 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (continued from previous meeting, what 

are outstanding issues not addressed by committee?) 




Municipal Transportation Agency 
"Citizens Advisory Council 
(finance & Administration Committee (FAC) 
City & County of San Francisco 

Jfsjotice of Regular Meeting and Agenda 

Tuesday, dctober 8, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 (Conference Room) 

San Francisco, California 



Members: 
Daniel Murphy (Chair), Sue Cauthen, 
Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



D °CUM<E NTS DEpT 

OCT 

1 4 2002 



^IBRAHY 



401 VAN NESS AVENUE-SUITE 334 -SAN FRANCISCO-CA. 94102-452- 
»(415) 554-6873 FAX (415) 554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

AGENDA 

Regular Meeting 

Tuesday, October 8, 2002 at 5:45pm 

401 Van Ness Avenue, Room 334 

San Francisco, CA 

1. Call to Order/Roll Call 5:45 

2. Review and adopt minutes: (Action) 5:50 

3. Public Comment 5:55 

4. Report of the Chair (Discussion/Action) 6:00 

5. MOU/Labor Negotiations Follow-Up (Discussion/Action) 6:05 

6. San Francisco Municipal Railway Improvement Corporation (SFMRIC) 
(Discussion/Action) 6:25 

7. BART Agreements Overview (Discussion/Action) 6:45 

8. Fiscal Controls (discussion of scope/expectations of future discussion of topic) 
(Discussion/Action) 7:05 

9. Committee Members' Questions/Information Requests (Discussion/Action) 7:25 

10. Schedule Agenda Items for Upcoming Meetings 7:30 
Next regular meeting scheduled for November 12, 2002, 

401 Van Ness, Room 334, 5:45PM 

11. Adjournment 7:35 



Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall(5)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 

November 2002 

Fare Revenues and Possibilities 
PCO Expansion to Increase Revenue 
Municipal Railway Improvement Fund (MIF) 

December 2002 

Insurance Overview, Risk Management, and Effect of Proposition E 
Presentation on DPT Budget 
Translink (evaluation report to review?) 
FY 2004 Budget 

January 2003 

FY 2004 Budget 

February 2003 

FY 2004 Budget 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 



not yet scheduled 

Fiscal Year 2001 Audit (Metro East land acquisition accounting) 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (continued from previous meeting, what 

are outstanding issues not addressed by committee?) 




Municipal Transportation Agency 

^Citizens ' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

|l..?3 -gFINAUWNUTES DOCUMENTS DEPT. 

-Of JUL 1 8 2003 

Regular Meeting SAN FBANCISC o 

't^L PUBLIC LIBRARY 

Tuesday, October 8, 2002 at 5:45pm 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/Roll Call. The meeting was called to order at 6:00 p.m. 
Committee Members Present: Daniel Murphy (Chair), Bruce Oka, David Pilpel 
Committee Members Absent: Sue Cauthen, Tom Wetzel 

Council Member Present: Norman Rolfe 

Muni Staff Present: Ann Carey (Financial Manager, Finance and Administration), Alicia 
Fletcher (Manager, Finance and Administration, Management Budget and Analysis), Vincent 
Dunlap (MTA CAC Secretary). 

2. Review and Adopt Minutes. The Chair inquired as to the status of Committee 
Minutes. Since minutes had not been prepared the Chair requested that minutes be 
available for review prior to the forthcoming meeting. 

3. Public Comment. No members of the public were present and no public comment was 
made. 

4. Report of the Chair. The Chair expressed thanks to Alicia Fletcher (Manager, Finance 
and Administration, Management Budget and Analysis) for being available to attend today's 
meeting and indicated that there were no significant items to report. Daniel Murphy then 
requested a reorder of the agenda and that the Committee consider Agenda Item 6 at this 
time. Committee members expressed no objection. 

5. San Francisco Municipal Railway Improvement CorporatLon (SFMRIC) l (Agenda 
Item 6). The Chair indicated that both David Pilpel and Norman Rolfe had attended a 
SFMRIC meeting and asked Mr. Pilpel to provide explanation as to the Committee's need for 
follow-up. Mr. Pilpel explained that both he and Mr. Rolfe had attended meeting of the 
SFMRIC Board and had met with the Board's Attorney. Mr. Pilpel commented that Mr. Rolfe 
was originally concerned about SFMRIC and referred this item to the Committee. Mr. Pilpel 
then suggested before developing discussion that Ann Carey (Financial Manager, Finance 
and Administration) provide a presentation and that he was present to respond to questions. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
S(415) 554-6873 FAX (415) 554-4103 

Page 1 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

The Chair asked Ms. Carey to elucidate and provide background information regarding 
SFMRIC. Ms. Carey commented that SFMRIC is a public benefit corporation that was formed 
under State Law in 1968 to assist Muni in acquiring/making capital improvements. SFMRIC 
had been given two bond authorizations by the Board of Supervisors - one for transit 
equipment in the order of $51.5 M and the other for transit facilities in the order of $44M. 
Over time SFMRIC has issued some of the debt and has a remaining bond authorization of 
about $38M in the two programs. The projects SFMRIC initially sold bonds for have been 
completed, the bonds have been repaid, and there is a funds balance that has been used 
relating to the completed projects. However, there is no debt payment from Muni to 
SFMRIC, but generally Muni effects lease agreements with SFMRIC. Ms. Carey stated that 
the current activities with respect to SFMRIC is that Muni is interested in utilizing the 
remaining bond authorization of $38M to meet some of the Agency's capital needs. Muni has 
been advised by the City Attorney that to take advantage of the remaining bond 
authorization SFMRICs goals and bylaws require amending to conform to some changes in 
nonprofit corporation law that have occurred since SFMRIC formation in 1968. The 
(SFMRIC) Board has had several meeting to review and discuss changes to its bylaws and it 
is expected that changes will be adopted at the next SFMRIC meeting tentatively scheduled 
for the end of this month. With the changes in the bylaws, SFMRIC will become fully viable 
to continue in its capacity. Subsequently, it is expected that projects will be identified that 
are appropriate to the use of SFMRIC dollars and SFMRIC will issue bonds on Muni's behalf 
for the acquisition of vehicles, construction of facilities or partial funding of such acquisitions 
which would be repaid through lease agreements. Ms. Carey explained that quite probably 
the repayments would come from Muni's operating budget, however, there is significant 
constrain on the budget, and Muni has no capacity at this time to effect such a lease 
agreement. Ms. Carey expressed the opinion that as much as Muni would like to consider 
SFMRIC as an avenue for capital financing it is not Muni's first choice at this time. The 
following questions and answers were provided: 

Mr. Murphy asked, are there projects that Muni is considering as possible SFMRIC funded 
one-time capital expenses? Ms. Carey responded that Muni is currently in the process of a 
biannual call for projects, and a review of capital projects and funding needs. However, 
there are no specifics as to the $38M and identified project needs. She explained that the 
definition of the use of the bonds and bond indentures must be met, i.e., used for transit 
equipment or transit improvements, no commitment to use SFMRIC funds has been made, 
and the selection criteria would determine what general ideas such as the opportunity to 
purchase PCCs, improvements at the Geneva Yard to protect the historic street cars (canopy 
project), Embarcadero boarding platform, and E-Line turnaround could be considered as 
appropriate use of SFMRIC funds. 

The Chair expressed the opinion that the Citizens' Advisory Council needs to be 
able to review project selections as early as possible so that the Council can 
provide meaningful, timely input and guidance to the organization. 

Mr. Pilpel expressed his agreement in the Chairs opinion and noted that on the Budget and 
Reengineering Task Force list of tentative topics for December a discussion on the "Capital 
Budget", and a proposed Finance and Administration Committee (FAC) discussion on 
"Shortfall in the Capital Budget Over Coming 20 Years". Mr. Pilpel further stated that the 
Council has opined that the use of the lease/leaseback revenues, which has not been 

Page 2 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

revisited by the Committee, is relative to capital and one-time cost. Although the Committee 
should review the projects, the Committee needs to perform its review in the context of the 
overall Capital Program and the Shortfall therein. Mr. Pilpel expressed the opinion that he is 
slightly less concerned about which projects may be selected and more concerned with the 
overall choice of whether to issues the un-issued bonds, if in fact it is legal. He continued by 
stating, should Muni receive what's left of the SFMRIC fund balance through commitments 
that the SFMRIC Board has already made on the roughly $5M in fund balance, quite possibly 
Muni would not have to repay the funds through its operating budget or other identified 
revenue sources. However, to the extent that the bonds are floated Muni would have to 
repay the fund over some period of time and this is neither the best and only approach for 
capital financing. Mr. Pilpel expressed his belief as to some of the activities SFMRIC has 
conducted in the past has not necessarily adhere as closely to their legal requirements as 
they should. 

Mr. Murphy indicated that the timeframe is still a little ambiguous regarding SFMRIC 
operating time as to the updating of the bylaws. Ms. Carey stated that the legal foundation 
would be solved and added that SFMRIC does not function autonomously. SFMRIC responds 
to Muni's request for funding and the existing bond authorizations still can be issued. Ms. 
Carey expressed agreement with Mr. Pilpel in that in the context of Capital Projects (grant 
funding), project-funding review should not be based/reviewed solely from funding source in 
that SFMRIC funding is just one more source of revenue to support capital improvements. 

Mr. Rolfe inquired as to what prompted the changes in the corporation's bylaws and when 
will changes be available for inspection and comment. Ms. Carey responded that bylaw 
changes were prompted by changes in State Law regarding nonprofit corporations that 
SFMRIC is formed under and the next draft regarding changes will be distributed in the 
information packages for SFMRIC's next meeting. 

Mr. Pilpel expressed the opinion that the three major concerns of the SFMRIC Board is first, 
the conformance of the bylaws; second, the on going draw down of the remaining fund 
balance which is continually occurring over time as projects need funds; and third, this 
longer term discussion about whether to float further bonds based in part on the update to 
the Capital Program. Mr. Pilpel commented that until the Capital Plan has been updated and 
the balance SFMRIC funds have been over subscribed it is unlikely that any decision is going 
to be made prior to the spring relative to bond issuance. 

Mr. Rolfe inquired as to how is SFMRIC authorized to issue bonds beyond the remaining 
bond authorization of about $38M. Ms. Carey indicated that a definitive answer could not be 
provided, however, it is likely that such an action would require the approval of the voters of 
San Francisco. Mr. Pilpel explained that the Charter was changed in 1976 and provided for 
grandfathering of existing commitments that were made, and the City Attorney has 
apparently opined that the bond indentures in 1969 and 1971 qualified under the 
grandfathering clause. Ms. Carey indicated that there has been no discussion of issuing 
bonds beyond the remaining bond authorization of about $38M. Mr. Rolfe referenced the 
Articles of the Corporation stating that the purpose of the Corporation is to acquire capital 
assets. Mr. Rolfe expressed his concern and opinion that money has been used for other 
purposes, i.e., the disposition of assets and as part of the administrative cost. The Chair 
then asked if there is a review of SFMRIC decisions for conformance? Ms. Carey responded 

Page 3 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

that the decisions are not SFMRIC decisions that SFMRIC is a nonprofit public benefit 
corporation whose actions are at the request of the Municipal Railway. SFMRIC does not 
operate autonomously. SFMRIC does have a few corporate expenses, i.e., legal council, 
accounts, staff, etc. 

Mr. Pilpel commented that the major project commitments that SFMRIC makes are pursuant 
to request by Muni to the SFMRIC Board over time as agreed to, and in some cases SFMRIC 
has not agreed to requests that Muni staff has made. Mr. Rolfe indicated that a study was 
made regarding the distribution of assets for redeveloping Muni property and asked was this 
study made at the request of Muni or was it SFMRIC generated, and was it a proper 
expenditure of SFMRIC funds? Mr. Rolfe then question if the Executive search was paid for 
with SFMRIC funds and was that a proper use of SFMRIC funds? Mr. Pilpel indicated that 
Ms. Carey was not prepared to respond to Mr. Rolfe's questions in that these issues occurred 
before her assignment. 

Mr. Pilpel commented that SFMRIC Board has started to meet in public this year pursuant to 
a change in practice, and that Mr. Rolfe and he have attended a couple of the meeting. Mr. 
Pilpel indicated that he had prepared a detailed list of questions dated May 29th that Ms. 
Carey was able to provide a copy. As a follow-up to the list and discussions at a SFMRIC 
Board meeting, Mr. Pilpel commented that he and Mr. Rolfe visited Scott Emblidge (former 
Muni Council) who is now Council to SFMRIC to discuss these matters. Mr. Pilpel stated that 
Mr. Emblidge has offered and maintains an offer for either or both Mr. Pilpel and Mr. Rolfe to 
review the documents currently in his possession that are responsive to Mr. Pilpel's detailed 
list of questions dated May 29th. Mr. Pilpel indicated that a response was prepared 
addressed to him dated September 5th. Mr. Pilpel commented that the response was not a 
detailed response and it is Mr. Emblidge's intention to send a follow-up letter to the 
Executive Director and Deputy Director of Finance requesting that those questions raised in 
the May 29th letter that are not fully addressed in the September 5th response be responded 
to by Muni. Mr. Pilpel indicated that there were a number of issues that Mr. Emblidge could 
not respond to either because he did not know or because they were issues that only Muni 
staff could address. 

Mr. Pilpel indicated that he is of the opinion that there are some legal, relationships and 
historical questions concerning SFMRIC as a nonprofit public benefit corporation, and 
SFMRIC has not been subject to Sunshine requirements. Mr. Pilpel commented that there 
isn't anything similar to a narrative annual report that provides information on the 
corporation's financial activities, projects funding or a summary by project. Mr. Pilpel 
indicated that he has had difficulty in researching his concerns and some of his research 
questions, i.e., the relationship between Doug Wright and the SFMRIC Board, which is a 
difficult issue to raise because there are some questions of conflict of interest and 
proprieties. Mr. Pilpel indicated that he is somewhat stymied as to how best to approach his 
concerns. 

The Chair indicated that in reviewing Mr. Pilpel's letter and the response, it can be 
considered as a fair characterization that the response is a partial response to Mr. Pilpel's 
questions. The Chair then posed the question, "Where do we want to go from here?" Ms. 
Carey asked the Chair, "Are you speaking for the CAC now? Because this has all been raised 
outside of the context of the CAC." The Secretary indicated that the preceding discussion is 

Page 4 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

a matter of record and the referenced letters given to the Chair should be entered as a 
matter of the Committee's record and should be identified as an attachment to Agenda Item 
7. 

The Chair indicated that his concern is to move the discussion along, and considering there is 
some history and hypothetically SFMRIC did engage in some use of money which is outside 
of what it ought to have been doing, what then? The Chair canvassed the Committee 
members asking, a) What further do we want to do on this and b) why? Mr. Rolfe indicated 
that the Committee should want to follow-up and find out what the changes to the Articles of 
Corporation and Bylaws are going to state, what SFMFRIC plans to do, what was the 
justification for the expenditures referred to as questionable, and what action can be taken 
to rectify that situation. The Chair indicated in terms of rectifying the situation it could be 
considered mute. 

Ms. Carey commented that when this allegation was raised at SFMRIC the Board's Chair 
restated that he did not think that there were any improprieties to the use of the stated 
funds. Mr. Rolfe has made his allegations. 

Mr. Pilpel commented that he want to be very clear that he was not making a specific 
allegation of impropriety that he has been and continue to seek information in fact to form 
his own opinion as to whether or not there was anything untoward done. Mr. Pilpel indicated 
that he does not have enough information to come to that conclusion and is not making that 
kind of allegation at this time. Mr. Pilpel stated that he does think that prior to issuing any 
un-issue bonds, if the parties should choose to go that route, these concerns should be 
settled, one way or another and resolved and rectified, and as much of the history of 
SFMRIC that can be constructed or reconstructed should be done and there should be some 
explanation about what they have been up to. 

The Chair indicated that if the Committee desires to invest Council time into this matter that 
the Committee should focus on things that can be fixed as opposed to acting as historians. 

Bruce Oka expressed agreement with Mr. Pilpel's comment that no specific allegations of any 
improper use of funds have been made. However, Mr. Oka expressed the opinion that he 
thought that it would be totally within the Council's preview to review what SFMRIC has been 
doing and whether in fact the Council should become involved. Mr. Oka added that he is not 
at this point sure that the Council should be involved. 

The Chair then stated that Mr. Pilpel was going to follow-up on the questions asked and that 
perhaps afterward Mr. Pilpel should calendar the item with the Committee, and the 
Committee would then consider a review of any outstanding issues regarding his seeking 
responses to his questions. Mr. Murphy stated that the follow-up to the detailed list of 
questions posed is secondary to the issue of bond issuance outside the $38M. 

Mr. Pilpel stated that there was a report of the Comptrollers Audit Division did in 1996, 
investigation of SRPT grant funds by the Public Transportation Department which was in 
reference to executive searches which concluded that grant funds were improperly spent and 
that Muni at the time did not respond to the Comptrollers report on this topic. Mr. Pilpel 
stated what's not clear from this is if any SFMRIC funds were involved. Mr. Pilpel expressed 

Page 5 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

the opinion that he had thought that there were, however, he does not know, and he does 
not know if Muni had any follow-up to this particular report. 

Ms. Carey indicated that SFMRIC funds are not grant funds. Mr. Pilpel commented that there 
might have been SFMRIC funds used in the same project for which grant funds were also 
used. 

The Chair expressed his appreciation to Mr. Pilpel's regarding his efforts and 
directed that Mr. Pilpel contact him to calendar further discussion relative to his 
and Mr. Rolfe's questions regarding SFMRIC's activities, and proposed discussion 
of the remaining $38M bond authorization at the time the Committee discusses 
Capital Budget. 

Mr. Pilpel then asked the Chair if the Committee would consider liaison with staff to assist 
him in obtaining responses to his and Mr. Rolfe's questions? Ms. Fletcher indicated that at 
this time the Committee needs to follow the recommendations as agreed between staff and 
the Council, vis-a-vis, if this is an issue the Council desires a request needs to come of the 
Committee's body rather than that of an individual. Ms. Carey stated that if a request comes 
from an individual it's a public records request and those laws govern Muni, and in this 
particular instance advice of council would be sought as to Muni's responsibility vis-a-vis 
SFMRIC. The Chair then stated that his understanding is given a request from Mr. Pilpel 
individually will be governed by the Sunshine. Mr. Oka commented that since this item is on 
the agenda, your letters has to be entered into the official record and as part of the 
discussion. The Chair indicated he had no knowledge of the law as to the need to have the 
letters of May 29th and September 5th entered into the Committee's record and would defer 
to have the City Attorney rule on this matter should further discussion is deemed necessary. 

Mr. Pilpel commented that items can be on the agenda that don't have any related 
documentation and stated that he does not have a strong position, one way or another, as to 
whether or not the correspondence should be in the record at this time. Mr. Pilpel stated 
that he is more interested, frankly, in getting a sense of whether staff is intending to be 
responsive. Mr. Commented that if we want a response then we'll have to request it as a 
Committee. In response to Mr. Pilpel's comment of not getting a clear answer, the Chair 
indicated that he believes that a clear answer had been provided and that that clear answer 
is that as an individual your get what you are entitled to under the Sunshine Ordinance and 
won't get anything additional. However, if requested as a Council it's a different story. The 
Chair then indicated that the question before the Committee is whether the Committee 
should request answers to the detailed list of questions as a body or not. Mr, Oka moved 
the following: 

MOTION: THAT THE MTA CAC REQUEST CLEAR AND DEFINITIVE ANSWERERS 
TO QUESTIONS CONTAINED IN MR. PILPEL'S LETTER OF MAY 29TH. 

The Chair then indicated that the letter must be introduced as a practical consideration 
otherwise no one would know specifically the questionable issues raised. Mr. Oka indicated 
that is why he wanted the letters in the record. The Chair then asked Mr. Pilpel if this was 
acceptable to him. Mr. Oka indicated that the intend of the motion is to get answers to Mr. 

Page 6 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

Pilpel's questions as well as know what's being asked and whether answers to the questions 
were provided. The Chair then restated the motion as: 

MOTION: THAT THE MTA CAC ASKS THAT APPROPRIATE STAFF DEFINITIVELY 
ANSWER THOSE QUESTIONS IN MR. DAVID PILPELS LETTER OF MAY 
29TH WHICH WERE NOT ANSWERED IN THE LETTER FROM THE 
ATTORNEY DATED SEPTEMBER 5, 2002. 

The Chair then commented that in order to further the motion the Committee would need 
copies of the letters. Mr. Pilpel then asked how is the Committee's action substantively 
different from his perusing responses as an individual. The Chair stated that in appears that 
more corporations would be provided through Council support. The Chair explained that the 
matter then would go before the Council and a vote would occur at that time to pursue this 
issue or not. The Chair then indicated that the decision to forward the motion on to the 
Council is Mr. Pilpel's final decision since all three Committee members present would have 
to support the motion. Mr. Oka offered to resend the motion should Mr. Pilpel decide not to 
enter the letters into the record. Mr. Rolfe expressed the opinions that better results would 
be achieved if the Council pursued the matter. Following an open discussion, Mr. Rolfe, Mr. 
Oka and Mr. Murphy agreed that the letter from the City Attorney should be included as 
attachments to the motion. 

Mr. Pilpel indicated that based on the discussion, it was his preference not to seek Council 
assistance in obtaining responses to the questions and that he would pursue it as an 
individual request. The Chair indicated based on Mr. Pilpel's opinion, Mr. Pilpel is to 
contact the Chair and the matter will be calendared in the future. 

Mr. Oka resented the motion. 

6. MOU/Labor Negotiations Follow-Up (Agenda Item 5). The Chair indicated that 
Agenda Item 5 would be continued to next month in that there was not staff available to 
discuss this issue. 

7. BART Agreements Overview (Agenda Item 7). An overview of the BART agreement 
was discussed and staff is to provide follow-up to the following questions: 

Whose responsibility is the Hallidie elevator? 

Provide information on Daly City Transfer Agreement: Is there a different agreement for 

stations within the City and a different agreement for Daly City station? 

Provide information on Transfer Ticket Agreement? 

Identify who pays for maintenance of the transfer ticket machines? 

Is there a provision for a minimum level of feeder service provided by Muni to the Feeder 

Service Agreement? 

Does BART Control advertising in their station operating areas and on the mezzanine levels 

of the Metro? 

Does Muni controls advertising in the Muni-controlled portion of the Metro and on its 

platforms? 



Page 7 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, October 8, 2002 

The Chair indicated that continued discussions on Agenda Item 7 would be held next month 
(November). 

8. Fiscal Controls (discussion of scope/expectations of future discussion of topic) 

(Agenda Item 8.). The Chair indicated that Agenda Item 8 would be continued to next 
month. Mr. Pilpel requested that Agenda Item be the first item discussed on the 
Committee's agenda for November. 

9. Committee Members' Questions/ Information Requests (Agenda Item 9). No 
discussion of Agenda Item 9 occurred. 

10. Schedule Agenda Items for Upcoming Meetings (Agenda Item 10). The Chair 
indicated that the discussion on PCO Expansion to Increase Revenue would be moved to 
January 2003. Remaining changes to the FACs Tentative Topic Calendar were discussed in 
above paragraphs 6, 7 and 8. 

11. Adjournment (Agenda Item 11). The FAC adjourned at 7:06pm. 



( 



Page 8 of 8 



Municipal Transportation Agency 
Citizens Advisory Council 
i Finance & Administration Committee (FAC) 

City & County of San Francisco 

\ 33 JMotice Meeting and Agenda 

y l Wednesday, December 4, 2002 at 5:45 PM 

401 Van Ness Avenue, Room 334 (Conference Room) 

San Francisco, California DOCUMENTS DEPT. 

NOV 2 7 2002 
Members: 

pn ■ i ivyi u //~u ■ ^ r r j-U SAN FRANCISCO 

Daniel Murphy (Chair), Sue Cauthen, public library 

Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 






Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca. us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens 7 Advisory Council 

Finance & Administration Committee (FAC) 

AGENDA 

Regular Meeting 

Wednesday, December 4, 2002 at 5:45pm 

401 Van Ness Avenue, Room 334 

San Francisco, California 

1. Call to Order/Roll Call 5:45 

2. Review and adopt minutes (Action) 5:50 

3. Public Comment 5:55 

4. Report of the Chair (Discussion/Action) 6:00 

5. Fiscal Controls (discussion of scope/expectations of future discussion of topic) 
(Discussion/Action) 6:05 

6. BART Agreements Overview (follow-up to questions raised at October 8, 2003 

meeting (Discussion/Action) 6:20 

7. Fiscal Year 2004 Budget (Discussion/ Action) 6:25 

8. Fare Revenues and Possibilities 

(Discussion/Action) 7:00 

9. Committee Members' Questions/Information Requests (Discussion/Action) 7:20 

10. Schedule Agenda Items for Upcoming Meetings 7:25 
Next regular meeting scheduled for December 10, 2002, 

401 Van Ness, Room 334, 5:45PM 

11. Adjournment 7:30 






') 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



December 2002 (12/10/02) 

MOU/Labor Negotiations follow-up 
FY 2004 Budget 

January 2003 

PCO Expansion to Increase Revenue 
Presentation on DPT Budget 
Municipal Railway Improvement Fund (MIF) 
FY 2004 Budget 

February 2003 

FY 2004 Budget 

Translink (evaluation report to review?) 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 

Insurance Overview, Risk Management, and Effect of Proposition E 

not yet scheduled 

Fiscal Year 2001 Audit (Metro East land acquisition accounting) 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (continued from previous meeting, what 

are outstanding issues not addressed by committee?) 



) 



90.23 




City and County of San Francisco 
Municipal Transportation Agency 
-^Citizens' Advisory Council 

FINANCE AND ADMINISTRATION COMMITTEE (FAC) 



FINAL MINUTES 



DOCUMENTS DEPT. 
JUL 1 8 2003 



^Of 

Regular Scheduled Meeting 

' SAN FRANCISCO 

PUBLIC LIBRARY 

Wednesday, December 4, 2002, 5:45 p.m. 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was called to order at 5:53 p.m. 

Committee Members Present: Daniel Murphy (Chair), David Pilpel, Tom Wetzel. 
Committee Members Absent: Sue Cauthen, Bruce Oka. 
Council Members Present: Norman Rolfe. 

Muni Staff Present: Anne Richman (Principal Administrative Analyst, 
Administration), Alicia Fletcher (Manager, Finance and Administration, Management 
Budget Analysis), B.J. Dix (Principal Administrative Analyst, Finance and Administration 
Management), Paul Czechowicz (MTA CAC Staff Liaison), Vincent Dunlap (MTA CAC 
Secretary). 

2. Review and Adopt Minutes (Agenda Item 2 -Action). No minutes were adopted. 

3. Public Comment (Agenda Item 3). At this time, no members of the general public were 
present and no public comment was given. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair indicated that 
Budget and Reengineering Task Force (BRTF) meeting for next week had been cancelled. 

5. Fiscal Controls (discussion of scope/expectations of future discussion of topic) 

(Agenda Item 5 - Discussion/ Action). The Chair commented that he had had discussions with 
Gigi Harrington (Deputy General Manager, Finance and Administration [Muni]) concerning the 

sc4^ultog-of^5e^l-4^t4^5-^ 

this Committee. Alicia Fletcher (Manager, Finance and Administration, Management Budget 
Analysis) commented that the agenda item relates to the first steps in developing and 
publishing a complete fiscal controls policies and procedures manual that relate to purchasing 
and finance functions. Ms. Fletcher stated that such a manual describing all of Muni's 
purchasing processes, control points, and interactions with the City does not exist. Ms. 
Fletcher opined that developing such a reference manual is considered valuable but at this 
point and time developing such a reference tool is not the highest and most prudent use of 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
S(415) 554-6873 FAX (415) 554-4103 

Page 1 of 7 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 4, 2002 

available limited manpower in terms of what Finance is attempting to accomplish. She 
expressed the view that from an agency perspective Muni Finance believes such a tool could 
be created in the next year and a half to two years. 

In response to Daniel Murphy's (Chair) query as to how a Division Manager becomes 
informed of purchasing procedures, Ms. Fletcher explained although not involved in the 
purchasing and accounting functions it is her understanding that purchases are controlled 
through contacting the Muni processing control group. Paul Czechowicz (MTA CAC Liaison) 
commented that the Purchaser has the guide to purchasing goods and services for the City 
and this guide lays out the procedures for acquiring goods and services. Mr. Pilpel stated 
that his rational for requesting discussions on fiscal controls was to ascertain if Muni had 
some type of high level guide, including reference documents, that could be provided to the 
Committee explaining the hierarchy of budget and fiscal controls, how fiscal decisions are 
made, and the controls that are in place at a general level. 

Mr. Czechowicz commented that Muni complies with the Charter, FTA rules and regulations 
regarding the disposition of monies that are allocated. Muni has sign-off procedures; its 
limits are the same as those that are numerated in those procedural documents. Mr. 
Czechowicz stated, "As for Muni Operations and Maintenance Operations, the Senior 
Operations Managers sign off on every purchase order that is submitted under their index 
code of control. Materials, supplies and parts that are in the supply rooms have reorder 
points, limits, and a number of controls. Mr. Czechowicz commented that Muni has 
undergone numerous audits; the auditors do not fine Muni wanting, and Mr. Czechowicz 
suggested that the Committee should review a recent audit for compliance. Mr. Czechowicz 
stated that for staff to enumerate for every item of purchase the levels involved an enormous 
and complex process. 

Mr. Pilpel indicated that his goal was for a document to be created that clarifies and explain 
the decision points regarding budget controls that refers to more specific documents that 
detail procedures. He explained that he was not interested in the details of purchasing but 
was more interested in budgetary controls, how items are moved from one line item to 
another, when the Board of Supervisors involvement is required, what does the Comptroller's 
Office review, who has review authority concerning employees' transfers and filling of 
positions, and at what point does the public review and disclosure process occur relative to 
financial transactions. 

Anne Richman (Principal Administrative Analyst, Administration) commented that the issues 
Mr. Pilpel raised regarding authority and changes in line item expenditures are all governed 
by the City Charter, local, state and federal rules, and that many of his concerns were 
addressed at the Board of Supervisors meeting during Ed Harrington's (Comptroller) 
discussion. 

Ms. Fletcher pointed out that Mr. Pilpel has indicated a number of interests such as what 
point does a contract goes to bid, how does Muni define professional services, how parking 
garage rates are set, when do the audits occur, what's a surplus transfer, and how people 
are hired, etc. She commented to understand every rule is that governs every action Muni 
takes that relates to money would require intensive study by Mr. Pilpel. 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 4, 2002 

The Chair stated that his understanding of the discussion is that it is difficult to summarize 
the procedures because there are various different interlocking sets of rules and City 
documents that apply, that the scope of the discussion is very broad, and it may not be in 
the agencies interest to systematically resolve all contradictions and ambiguities. The Chair 
suggested that Mr. Pi I pel review the questions he raised and select those 
questions that are salient issues of interest to the Committee and the Council. 

Ms. Fletcher suggested that Mr. Pilpel should review the City's Purchasing Manual 
to determine if his questions/concerns are addressed therein. 

Mr. Pilpel moved the following motion. 

MOTION: THE MTA CAC recommends that a Fiscal Controls Guide be 
developed for the MTA including Muni and DPT covering general 
controls relative to revenue and expenditure items and 
procedures related thereto. 

The Chair called for a second to the motion. The motion was not seconded. Mr. 
Pilpel requested that the motion be continue to next Tuesday at which time other 
members may be present. The Chair stated that the motion would be continued 
to next Tuesday and the motion would be considered if other members of the 
Committee are present and interested in pursuing it. 

6. BART Agreements Overview (follow-up to questions raised at October 8, 2002 
meeting (Agenda Item 6 - Discussion/ Action). Anne Richman (Principal Administrative 
Analyst, Administration) provided the Committee a handout on Muni/BART Agreements 
regarding average payments. Responding to Committee Members questions, Ms Richman 
commented on the following agreements: 

Daly City Transfer Agreement - The original agreement between Muni and BART dates to 
1994, which has no expiration date and will remain in effect till terminated. The agreement 
allows passengers to transfer to Muni. BART prints the transfer tickets, maintains the 
machines, quarterly record the number of transfers issued, and reimburses Muni $0.70 for 
each transfer ticket, which is, recognizes as an estimate of usage. The annual 
reimbursement Muni receives is about $150,000. 

Muni/BART Transfer Agreement - The agreement dates to November 13, 1973 with the 
following terms: 

• BART patrons purchase a two-part transfer in San Francisco BART stations for $1.00 
(white machines inside the BART paid areas). 

• The first half of the transfer is used from BART to Muni and is valid on vehicles leaving 
BART stations. 

• The second half is valid if used within 72-hours for return rides on Muni back to the 
BART station. 

• Muni actually collects the revenues from the machines and the annual collection is 
about $250,000 a year. 

• BART installs and maintains the machines including the stocking of the transfer stock. 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 4, 2002 

Ms. Richman commented that the original agreement expired in 1975 but Muni and BART f 

continues to operate under the same terms and conditions. 

Mr. Pilpel expressed concerned regarding the continued use and maintenance of the ticket 
machines. Mr. Czechowicz explained as Translink is developed and the electronic readers are 
installed the continued use of these machines may not be necessary. 

Advertising in Muni Metro Stations - Advertising is covered in the Muni/BART Joint 
Station Maintenance Agreement dated July 1986 that is still in effect. 

• BART contracts for advertising in all the stations, including the Muni areas of the joint 
stations, and in the Muni Only Stations. BART remits a portion of the advertising 
contract revenues to Muni based on a percentage of display area in the Muni stations 
and a share of the display space in the joint use areas, which is about 16.4% based on 
the original calculation and about 5% of that value is deducted for administration. 

• Muni has separate advertising agreements with vendors for Muni vehicles and shelters 
in which approximately $4M in advertising revenues are received. 

Ms. Fletcher responded to Committee's questions as follows: 

Department of Public Works (DPW) is responsible for the elevator at Holiday Plaza and the 
hotline number to report out of service is 695-2020. 

Feeder Agreement- Ms. Fletcher commented that the Committee had asked is there a 
provision for minimal level of feeder service in the agreement. Ms. Fletcher stated that there 
is no such provision, but every year BART receives information from Muni's reporting to the 
National Transit Database (NTD) concerning the following: 

• The actual operating cost of local service. 

• The number of cash transfers between Muni buses and BART. 

• Actual passenger revenue for trips on Muni within the City and County of San 

Francisco. 

• Number of unlinked boardings. 

Mr. Pilpel requested follow-up regarding the methodology as to how the number 
of cash transfers between Muni buses and BART is determined. 

7. Fiscal Year 2004 Budget (Agenda Item 7 - Discussion/Action). Mr. Murphy indicated in 
his discussions with Gigi Harrington it was suggested that the Committee hold several" 
meeting in January (2003) to review the budget - allowing the Council the ability to have 
maximum input concerning policy tradeoffs imbedded in the budget. The Chair indicated that 
the Committee would have to curtail some meetings later in the year since the Committee 
needs to be mindful of the level of Committee activity as countenanced in the Staff-CAC 
proposal. Mr. Murphy requested that the Committee be provided an overview of the current 
budget, and budget status projections as of next week and for the month of January (2003). 

Ms. Fletcher provided Committee Members copies of the FY2004 Budget Development 
memorandum of November 18, 2002 (Attachment) that had been distributed to all Muni 
Deputy General Managers. She stated it is too early to provide exact number for the Fiscal 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 4, 2002 

Year 2004 (FY04) Budget, but preliminary projects are about a $38M deficit with $8M from 
reduced revenues and $30M from expense. Items that significant affect the budget include: 

• Revenue reductions primarily driven by Muni having accepted in 2003 a one-year 
provision of $10M in 5307 Funds, which is Federal Operating Assistance. 

• Increased labor cost resulting from the reinstatement of Muni's full retirement 
contributions and payment of a mandated 1% premium in FY04 as agreed by a 
number of employee labor unions having have had individual employees contribute for 
one year 2.75% of their retirement cost. 

• New increased benefit rates in Workers Compensation effective January 1, 2003 that 
tier progressively over the next year and a half. 

• Demands for service and continued escalating cost for paratransit service. 

Ms. Fletcher commented that Muni is looking at about a 6.5% growth in expenditure with an 
estimated 8% deficit impact on it budget. Stating that these estimates do not take into 
account any potential labor cost increases; almost all of the Unions associated with Muni will 
be negotiating new contracts with the City. The contract negotiations will begin in January 
(2003) and the contracts are required to go before the Board of Supervisors on April 1, 2003 
taking affect in FY04. The City is looking at a 3% decline this year and as much as a 12% 
decline over FY04 which equates to a 12% deficit impact on its budget. 

Mr. Pilpel commented that the new City budget process actually suggest that Muni's budget 
will probably be transmitted to the Officer of the Mayor on May 1, 2003 rather than June 1, 
2003. The impact of citywide bargaining with all unions that the Municipal Transportation 
Agency (MTA)/Muni do not negotiate with could directly impact Muni's budget and 
adjustments might be directed. 

Ms. Fletcher indicated that Muni's internal budget process began two or three weeks ago with 
a few essential goals/principles as follows: 

• Reductions that were part of the 3% reductions in the current year (2002) would be 
carried forwarded into the baseline for next years and baselines will be adjusted 
downward for those reductions. 

• Due to budgetary constraints there will be no new positions and positions that are not 
currently filled are unlikely to be filled. 

• Divisions are to inform Finance of any legally mandated liabilities. 

• Divisions are to identify performance measures that specifically relates to the division - 
allowing greater performance monitoring and the tying of the budget to performance. 

Divisions' budget inputs are to be received in Muni Finance by December 13, 2002. As 
projections are continued to be refined, Finance will consider the necessity of instituting a 
contingency plan for an additional 5% reduction proposal. The 3% reduction carried forward 
from this year (2003) with a possible 5% reduction in FY04 should offset the projected 8% 
deficit. Ms. Fletcher commented that because of the efforts to balance the FY03 budget 
there are little discretionary spending cuts to be made, and Muni is seriously considering 
possible fare increases, service adjustments and layoffs. Muni Finance will conduct another 
internal budget process on Friday, December 5, 2002 with Muni's higher-level managers. She 
indicated that the budget process timeline is essentially to present a budget overview to the 
MTA Board on January 7, 2003 with follow-up meeting throughout January and February. 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 4, 2002 

The MTA Board should adopt the budget by March 1 and because Muni is an enterprise fund 
the budget must be forwarded to the Office of the Mayor by Maylst. 

The Chair summarized the discussion by stating that the Committee should receive in January 
a sort of menu of options in terms of balancing the budget. Ms. Fletcher commented that 
Finance would need to have a more solid deficit figure before discussions could occur 
regarding various solutions in resolving the deficit, and that the direction from Muni's policy 
setting groups as to balancing the budget would be considered. 

Mr. Pilpel commented that assuming the deficit is +/- $38M, it is possible that some of the 
deficit could be absorbed internally through reducing discretionary spending and increasing 
cost savings. He stated that the layoffs of drivers appear unlikely. He suggested that 
Muni consider a moratorium on the hiring of drives or slow the hiring of drives 
synchronizing the level of driver attrition with service cuts. He expressed the view 
that Maintenance could be impacted by service cuts and layoffs, i.e., fewer drives equals less 
service resulting in a reduced need for mechanics. Layoffs of non-operators are more likely 
considering the level of attrition and salary savings projected for 2003 did not actually 
materialize. 

Mr. Pilpel suggested that the Committee and Staff should begin public discussion 
regarding possible fare increases and consider public opinion consensus both for 
and against fare increases, service cuts and increased parking rates. He expressed 
the opinion that a modest fare increase is warranted, particularly for youth and seniors, who 
dramatically have reduced fares. However, he does not support raising the cash fare to 
$1.25 and adjusting the pass price. Mr. Pilpel commented that the severity of Muni's current 
financial problems is the results of not making moderate fare adjustments every few years. 

Mr. Pilpel commented that policy lines and headways could be protected and savings would 
result even with cuts in service through targeted service reductions and adjustments. 

Mr. Wetzel stated his reasons for opposing Proposition E was that there was a very good 
opportunity to obtain additional funding sources for Muni but this was not done. He 
commented that base lining the budget has proven to be inadequate. Mr. Wetzel expressed 
the opinion that he supports reductions in services up to a certain point, but opposes any 
kind of fare increase. 

Following a brief discussion on the possible redefinition and expansion of the Transit Impact 
Development Fee (TIDF) as a increased revenue source, the Chair suggested that the 
Committee consider discussing new revenue sources such as increasing garage 
rates even if there is no impact on the FY04 budget. 

8. Fare Revenues and Possibilities (Agenda Item 8 -Discussion/Action). Noting that the 
Committee's discussion concerning Agenda Item 7 had continued into the a discussion of fare 
revenues and possibilities, the Chair asked Committee members if there were any other 
comments. Mr. Pilpel inquired about Muni's intended use 5307 Swap monies for a second 
year under somewhat different terms from last year. Ms. Fletcher commented that it is her 
understanding that Muni is actively pursuing 5307 Funds. Mr. Pilpel expressed the opinion 
that pursuing 5307 Funds could be to the understood detriment of the Capital Program and 
all deferred capital projects. 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 4, 2002 



Ms. Fletcher explained that 5307 Funds are funds received from the Federal Government in 
the form of Federal Operating Assistance that cannot be accepted for more that two 
consecutive years. The acceptance of the funds bears a caveat that if the funds are used for 
operating expenses the same amount cannot be requested in capital funding. 

Mr. Pilpel asked if Capital Projects that reduce operation cost could receive a higher priority 
than Capital Projects that would increase operating cost? The Chair commented that the 
Council had already made a recommendation concerning this matter. 

In response to Mr. Pilpel's request for information on fare revenue forecasting, Ms. Fletcher 
stated that a $0.25 fare increase is equal to $15M. 

The Chair pointed out that the Budgeted vs Actual Fare Revenue spreadsheet (Attachment) 
provides a breakout of revenue for Weekly Passes and Tokens. Mr. Pilpel commented that 
the spreadsheet was very helpful and requested that the Committee record reflect that he 
was very appreciative in receiving it. 

9. Committee Members' Questions/Information Requests (Agenda Item 9 - 
Discussion/Action). No additional questions or information request were provided by 
Committee Members. 

10. Schedule Agenda Items for Upcoming Meetings 7:25 Next regular meeting 
scheduled for December 10, 2002, 401 Van Ness, Room 334, 5:45PM (Agenda Item 
10). The Chair stated that there was no change in the scheduled meeting. 

11. Adjournment (Agenda Item 11). The Committee adjourned at 7:30pm. 

Attachments: 

Agenda Item 7 - Memorandum to Deputy General Managers (Subject: FY2004 Budget 
Development (November 18, 2002) 
Muni/BART Agreements (Spreadsheet) 
Agenda Item 8 - Budgeted vs Actual Fare Revenue FY 2002-03 (Spreadsheet 12/3/2002) 



( 






Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 



/< 



«3k 



.Notice Meeting and Agenda 



*s 



Tuesday, December 10, 2002 at 5:15 p.m. 
401 Van Ness Avenue, Room 334 (Conference Room) 
DOCUMENTS DEPT. San Francisco, California 

DEC - 6 2002 Members: 

SAN FRANCISCO Daniel Murphy (Chair), Sue Cauthen, 
PUBLIC LIBRARY Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

AGENDA 

Regular Meeting 

Tuesday, December 10, 2002 at 5:15 p.m. 

401 Van Ness Avenue, Room 334 

San Francisco, California 

1. Call to Order/Roll Call 5:15 

2. Review and adopt minutes (Action) 5:20 

3. Public Comment 5:25 

4. Report of the Chair (Discussion/Action) 5:30 

5. Fiscal Controls (discussion of motion continued from December 4, 2002 meeting) 
(Discussion/ Action) 5:35 

6. Breda Lease Leaseback Phase 2 (Discussion/Action) 5:45 

7. MOU/Labor Negotiations Follow-up (Discussion/Action) 6:00 

8. Fiscal Year 2004 Budget (Discussion/Action) 6:15 

9. Maintenance Budget (Discussion/Action) 6:45 

10. Effect of Taxi Fare Changes on Muni Budget (Discussion/Action) 7:00 

11. Schedule January Budget Meetings (Discussion/Action) 7:15 

12. Committee Members' Questions/Information Requests (Discussion/Action) 7:20 

13. Schedule Agenda Items for Upcoming Meetings 7:25 
Next regular meeting scheduled for January 14, 2003, 

401 Van Ness, Room 334, 5:15 p.m. 

14. Adjournment 7:30 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 

January 2003 

PCO Expansion to Increase Revenue 

Presentation on DPT Budget 

Municipal Railway Improvement Fund (MIF) 

FY 2004 Budget 

Select future months to recess committee (to compensate for multiple meetings in January) 

February 2003 

FY 2004 Budget 

Translink (evaluation report to review?) 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 

Insurance Overview, Risk Management, and Effect of Proposition E 

Vehicle Maintenance System/Materials Management System (VMS/MMS) 

April 2003 

Quarterly Review of Revenues and Expenses 

not yet scheduled 

Fiscal Year 2001 Audit (Metro East land acquisition accounting) 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (continued from previous meeting, what 

are outstanding issues not addressed by committee?) 










City and County of San Francisco 
Municipal Transportation Agency 
^Citizens' Advisory Council 

FINANCE AND ADMINISTRATION COMMITTEE (FAC) 

^FINAL MINUTES DOCUMENTS DEPT. 

of JUL 1 8 2003 

Regular Scheduled Meeting 

SAN FRANCISCO 
PUBLIC LIBRARY 

Wednesday, December 10, 2002, 5:45 p.m. 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was called to order at 5:21 
p.m. 

Committee Members Present: Daniel Murphy (Chair), Bruce Oka, David Pilpel. 
Committee Members Absent: Sue Cauthen, Tom Wetzel. 
Council Members Present: Norman Rolfe. 

Muni Staff Present: Anne Richman (Principal Administrative Analyst, 
Administration), Alicia Fletcher (Manager, Finance and Administration, Management 
Budget Analysis), B.J. Dix (Principal Administrative Analyst, Finance and Administration 
Management), Paul Czechowicz (MTA CAC Staff Liaison). 

2. Review and Adopt Minutes (Agenda Item 2 -Action). No minutes were adopted. 

3. Public Comment (Agenda Item 3). At this time, no members of the general public 
were present and no public comment was given. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair indicated that 
there was nothing to report at this time. 

5. Fiscal Controls (discussion of motion continued from December 4, 2002 
meeting) (Agenda Item 5 - Discussion/Action). David Pilpel introduced the motion that was 
continued from the previous meeting. A discussion regarding the priority of the actions 

-fe^mmefldeo^nsued^-Mf^P4J£elH=r^^ 



Oka: 

MOTION: THE MTA CAC RECOMMENDS THAT A SUMMARY OF FISCAL 
CONTROLS APPLICABLE TO MUNI, DPT AND THE MTA BE 
PREPARED AND MAINTAINED. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
«(415) 554-6873 FAX (415) 554-4103 

Page 1 of 5 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 10, 2002 

The motion carried. 

(Daniel Murphy, Bruce Oka, David Pilpel votes yes; Sue Cauthen. Tom Wetzel absent. 

6. Breda Lease/ Leaseback Phase 2 (Agenda Item 6 - Discussion/Action). Anne 
Richman (Principal Administrative Analyst, Administration) stated that Muni completed the 
leaseback financing transaction last April (2002) and the net benefit (revenue) to Muni after 
expenses was $35. 5M. Ms. Richman stated that the transaction had been present to the 
MTA Board and the Board of Supervisors, and it was determined that the funds would be 
used for non-recurring expenses, basically capital projects which are one-time expenses. 
Working with Muni's Capital Planning and Grants a spending plan was developed identifying 
projects that were of a high priority, but had funding needs particularly those needing local 
funding sources, and funding would make a significant difference in enhancing the project. 
Also a review to identify such projects that fall under the Operating Budget was considered 
by Muni's Finance and Administration. The plan was reviewed by Muni's Senior Management 
to ensure that the resources were really being used to support Maintenance goals. Directing 
Committee members to review the draft Uses For Bread Lease-Leaseback Revenues Project 
List (Attached), Ms. Richman indicated that the plan consist of 20 projects divided into 5 
categories and revenues will be disbursed as follows: (approximately 25% - Service 
Reliability, 5% - Accessibility Improvements, 43% - Safety Improvements, 5% - Facility 
Modifications, 12% - Environmental and 8% - Capacity Expansion projects.) 

Mr. Pilpel commented that the Council recommended that a substantial portion of the Breda 
Funding be used to create an operating reserve. Ms. Richman stated based on Muni's 
commitments to the Boards, the revenues would be used for one-time expenses and using 
the Bread Funding for creating an operating reserve would not be done at this time. Mr. 
Pilpel expressed the opinion that it is his belief that a portion of the Bread Funding should be 
set aside for a reserve since the budgets for Fiscal Years 2003 and 2004, as well as part of 
2002, show that operating cost are uncertain and having an operating reserve would be 
prudent. Mr. Pilpel commented on the past year and current proposed 5307 Swap, and the 
impact in using 5307 funds for operating cost and the deferred funding implications on future 
capital project. He commented that any low cost capital projects that would reduce Muni's 
operating cost should be pursued. Ms. Richman identified projects in the plan that could 
result in reducing operating cost, i.e., Scheduling System and Operator Dispatch Software, 
Muni Metro Overhead Wire Program, NextBus - Phase 2, Paratransit Debit Card Program, 
Presidio/Potrero facilities modifications in support of the ETI Trolley Coaches and Alternative 
Fuels Vehicles modifications at the Islais Creek facility and Historic Vehicle Acquisition and 
Rehabilitation. 

After discussion Mr. Pilpel moved the following motion, which was seconded by Mr. Oka: 

MOTION: THE MTA CAC RECOMMENDS THAT USE OF THE MUNI BREDA LEASE/ 
LEASEBACK REVENUES (FIRST TRANCHE) INCLUDE: 

1. LOW-COST CAPITAL PROJECTS THAT WOULD REDUCE 
OPERATING COSTS BY SPEEDING UP RUNNING TIMES OR OTHER 
COST-SAVING APPROACHES (TPS/BRT IMPROVEMENTS, ETC.). 

2. INCREASED COVERED STORAGE FOR EXISTING MUNI RAIL 
VEHICLES, AND 



u ) 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 10, 2002 

3. DESCRIPTION OF ENVIRONMENTAL PROJECTS TO NOT 
PREJUDICE CHOICES REGARDING VEHICLE TECHNOLOGY. 

TO THE EXTENT THAT FLEXIBLE FUNDING IS AVAILABLE IN FUTURE 
YEARS, SUCH FUNDING SHOULD BE CONSIDERED FOR AN 
OPERATING RESERVE AND/OR RESERVE FOR LIABILITIES. 

The motion carried. 

(Daniel Murphy, Bruce Oka, David Pilpel votes yes; Sue Cauthen. Tom Wetzel absent. 

7. Fiscal Year 2004 Budget (Agenda Item 8 - Discussion/Action). Mr. Pilpel request 
that Agenda Item 8 be discussed prior to Agenda Item 7 and the Chair called for discussion 
at this time. Alicia Fletcher (Manager, Finance and Administration, Management Budget 
Analysis) handed out to members the Muni's Operating Budget: FY03 and FY04 presentation 
(attached) that had been given at the Management Advance and briefed Committee 
members as to its contents. Ms. Fletcher commented on Mr. Ed Harrington (San Francisco 
Comptroller) presentation at the advance in which he spoke about the state of the city and 
the Governor's proposal to cut funding to local government in order to balance the State's 
budget. Ms. Fletcher stated that Muni's general fund transfer from the City is adjusted per 
the City's discretionary revenues. She briefed the Committee on the makeup of Muni 
revenue sources, especially revenues that are tied into sales tax generation, and the elasticity 
of these sources. 

Anticipating about a $5M deficit in revenues, the deficit includes lower fare revenues 
estimates and some decrease in sales tax. During the presentation Ms. Fletcher explained 
while revenues move with the economy expenditures do not. There is a projection of 
expenditures being over budget for Fiscal Year 2003 resulting from a large number of 
position vacancies built into the budget and some of the assumptions made regarding 
attrition did not occur. To close the $12. 5M total deficit amount for the current year (2003), 
all divisions submitted a proposed 3% reduction of expenditures for the next six months. 
Commenting on the Fiscal Year 2004's Budget she stated that a $38M deficit estimate is 
projected resulting from the combination of revenues decreasing and expenditures 
increasing. Ms. Fletcher stated that wage increases have not been included in the budget 
projections because of new collective bargaining agreements have not been reached. She 
added that restoring the City's full contribution to retirement has been included as part of the 
expenditures increases. She opined that expenditures would increase since paratransit costs 
continue to increase as new fees increases and workers compensations benefit increases. 
Following a discussion of the FY04 budget process and timeline, Mr. Pilpel moved the 
following, which was seconded by Mr. Oka: 

MOTION: THE MTA CAC RECOMMENDS THAT IN DEVELOPING FISCAL YEAR 
2003-04 BUDGET FOR MUNI AND DPT CONSIDERATION BE GIVEN TO 
THE FOLLOWING PRIORITIES: 

1. INTERNAL EFFICIENCIES. 

2. MAXIMIZING OPERATING EFFICIENCIES (USE OF PART-TIME 
EMPLOYEES, MINIMIZATION OF SCHEDULED OVERTIME, ETC.) 

3. REDUCTION OF NON-SERVICE IMPACTING PROGRAMS AND 
ASSOCIATED STAFF. 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 10, 2002 

4. RE-PRIORITIZING THE CAPITAL PROGRAM TO ADVANCE LOW- 
COST PROJECTS THAT WOULD DECREASE OPERATING COSTS AND 
DEFER PROJECTS THAT WOULD INCREASE OPERATING COSTS. 

5. DPT SHOULD DEVELOP AND IMPLEMENT TRAFFIC ENGINEERING 
PROJECTS THAT WOULD REDUCE MUNI OPERATING COSTS BY 
SPEEDING UP RUNNING TIMES (TPS/BRT IMPROVEMENTS, 
SIGNAL TIMING, ETC.) 

6. DPT SHOULD INCREASE REVENUES FROM EXISTING SOURCES 
(METERS, GARAGES, ETC.) BY INCREASING RATES AND 
INCREASING THE NUMBER OF PARKING METERS IN COMMERCIAL 
AREAS. 

7. MUNI SHOULD REDUCE TRANSIT SERVICE LEVELS PURSUANT TO 
PRIOR CAC PRIORITIES. 

8. MUNI SHOULD INCREASE FARES BY NO MORE THAT 10% 
OVERALL. 

SPECIAL BUDGET CHANGES SHOULD BE REVIEWED FURTHER WITH 
THE MTA CAC. 

During discussion of the motion, Mr. Pilpel commented that it is prudent to do both service 
reductions and a fare increase to some degree. 

The motion carried. 

(Daniel Murphy, Bruce Oka, David Pilpel votes yes; Sue Cauthen. Tom Wetzel absent. 

8. MOU/ Labor Negotiations Follow-up (Agenda Item 7 -Discussion/Action). Agenda 
item rescheduled for the regular meeting in February 2003. 

9. Maintenance Budget (Agenda Item 9 - Discussion/Action). Agenda item 
rescheduled for the regular meeting in April 2003. 

10. Effect of Taxi Fare Changes on Muni Budget (Agenda Item 10 - 
Discussion/Action). Agenda item rescheduled for the January 8, 2003 meeting. 

11. Schedule January Budget Meetings (Discussion/Action). A special meeting of the 
FAC will beheld on January 8, 2003, 401 Van Ness, Room 334 (Conference Room 335), 
2:00 p.m. 



TZ Committee Members' Questions/Information Requests (Agenda Item 12 - 
Discussion/ Action). No formal requests for information were made. 

Daniel Murphy - Copy of Metro Access Improvements list resulting from lawsuit settled in 

2002. (Informal request) 
David Pilpel - Provide description of projects listed in Use For Breda Lease-Leaseback 

Revenues Project List Draft (Informal request) 

13. Schedule Agenda Items for Upcoming Meetings (Agenda Item 13): During the 
meeting the following were identified as future topics to be placed on the Committee's 
Tentative Topic Calendar (Attachment): 



Municipal Transportation Agency 
Citizens' Advisory Council 
Finance and Administration Committee (FAC) 
Final Minutes - December 10, 2002 

5307 Swap Issue. 

MOU/Labor Negotiations Follow-up rescheduled for February 2003. 

Maintenance Budget rescheduled for April 2003. 

Effect of Taxi Fare Changes on Muni Budget rescheduled for the January 8, 2003. 

Next regular meeting scheduled for January 14, 2003, 

401 Van Ness, Room 334, 4:00 p.m. 

(Mr. Oka departed at this time) 

14. Adjournment (Agenda Item 14). The Committee adjourned at 6:45pm. 

Attachments: 

Agenda Item 6 - Uses For Breda Lease-Leaseback Revenues Project List Draft 

Agenda Item 8 - Muni's Operating Budget: FY03 and FY04 (PowerPoint Presentation) 

Agenda Item 13 - MTA CAC FAC - Tentative Topic Calendar 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

JMotice Meeting and Agenda 

Wednesday, January 8, 2003 at 2:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room) 

San Francisco, California 

Members: DOCUMENTS [ 

Daniel Murphy (Chair), Sue Cauthen, 
Bruce Oka, David Pilpel, Tom Wetzel DEC 2 3 2002 

SAN FRANCIS 
PUBLIC LIBRARY 

The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 






Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd 
floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca. us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

AGENDA 

Special Meeting 

Wednesday, January 8, 2003 at 2:00 p.m. 

401 Van Ness Avenue, Room 334 

San Francisco, California 

1. Call to Order/Roll Call 2:00 

2. Review and adopt minutes (Action) 2:05 

3. Public Comment 2:10 

4. Report of the Chair (Discussion/Action) 2:15 

5. Effect of Taxi Fare Changes on Muni Budget (Discussion/Action) 2:20 

6. Fiscal Year 2004 Budget (Discussion/Action) 2:40 

7. Schedule January Budget Meetings (Discussion/Action) 3:40 

8. Committee Members' Questions/Information Requests (Discussion/Action) 3:45 

9. Schedule Agenda Items for Upcoming Meetings 3:55 
Next regular meeting scheduled for January 14, 2003, 

401 Van Ness, Room 334, 5:15 p.m. 

10. Adjournment 4:00 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

Tentative Topic Calendar 

January 2003 (later meetings in the month) 

Presentation on DPT Budget 

PCO Expansion to Increase Revenue 

FY 2004 Budget 

Cost of Non-250-A Labor Negotiations 

Select future months to recess committee (to compensate for multiple meetings in January) 

February 2003 

FY 2004 Budget 

Municipal Railway Improvement Fund (MIF) 

Translink (evaluation report to review?) 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 
Insurance Overview, Risk Management, and Effect of Proposition E 
Vehicle Maintenance System/Materials Management System (VMS/MMS) 
5307 Swap 

April 2003 

Quarterly Review of Revenues and Expenses 

Fiscal Year 2001/2002 Audits (Metro East land acquisition accounting) 

Maintenance Budget 

May 2003 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (need to establish unresolved outstanding 
issues prior to meeting) 







Municipal Transportation Agency 

Citizens ' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

^FINAL MINUTES DOCUMENTS DEPT. 

of 
Regular Meeting 



FEB 2 3 2004 



SAN FRANCISCO 

Tuesday, January 8, 2003 at 2:00pm PUBLIC LIBRARY 
401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was moved from Room 334 
(Conference Room 335) to Room 308 (Conference Room 312). Daniel Murphy (Chair) called 
the meeting to order at 2:17 p.m. 



Committee Members Present: Daniel Murphy (Chair), Bruce Oka, David Pilpel 

Committee Members Absent: Sue Cauthen, Tom Wetzel 

Muni Staff Present: Alicia Fletcher (Manager, Finance and Administration, Management 

Budget and Analysis), Gail Stein (Principal Administrative Analyst, 
Finance and Administration), Paul Czechowicz (MTA CAC Liaison), 
Vincent Dunlap (MTA CAC Secretary) 

2. Review and Adopt Minutes (Agenda Item 2 - Action). The Secretary indicated that 
draft minutes had been referred to David Pilpel for review and had not been received. The 
Chair deferred review and adoption of minutes to the next meeting. 

3. Public Comment. No members of the public were present and no public comment was 
made. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair commented that 
there was no specific item to report. 

5. Effect of Taxi Fare Changes on Muni Budget (Agenda Item 5 - Discussion/Action). 
The Committee discussed impact taxi fare increases would have on Muni's Budget for 
paratransit services. David Pilpel commented that the Committee should be cognizant of 
comparable transportation cost in the City. He expressed the opinion that the Committee 
should understanding the relationship amongst taxi and Muni fares, and Parking fees and the 
choices the public makes about transportation. Bruce Oka stated he would contact the 
Director of the Taxi Commission to get more information for the Committee 
concerning the taxi fare changes. 

6. Fiscal Year 2004 Budget (Agenda Item 6 - Discussion/Action). The Chair stated that 
the Municipal Transportation Agency Board (MTAB) received a presentation on the Fiscal 
Year 2004 Budget during its January 7th meeting. He commented Gigi Harrington (Deputy, 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
S(415) 554-6873 FAX (415) 554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 

General Manager, Finance and Administration [Muni]) email presentation material to the 
Chair. Vincent Dunlap (Council Secretary) provided a copy of presentation (attachment) to 
Council members. 

Alicia Fletcher (Manager, Finance and Administration, Management Budget and Analysis 
[Muni]) stated that over recent years Muni has made significant improvements and survey 
results attest to improvements as follows: 

• An increase of 20% in rider satisfaction regarding service in Fiscal Year 2002 from 
Fiscal Year 1999. 

• 92% of Muni employees indicated pride in work. 

Ms. Fletcher commented that improvements were achieved through funding increases 
particularly from the General Fund, management stability, employees involvements in 
creating new mission statement, goals and objectives; strong support from the Board of 
Supervisors, the Mayor, the MTAB of Directors, and the Community. She commented on the 
positive effects of Proposition E, which called for a professional transit leadership that has 
allowed fewer turnovers at the Executive Director and other management positions level. 

Ms. Fletcher stated that Muni has actively been controlling cost over the past few years and 
results are being seen. Cost controls include: 

• 39% decrease in unscheduled absenteeism for Transit Operations and a 30% 
decrease in unscheduled absenteeism for miscellaneous personnel from 1997-2002. 

• 26% decrease in overtime spending from a high in Fiscal Year 2001 to projected 
amount of spending for Fiscal Year 2003. 

• 54% reduction in work related injuries from Fiscal Year 1999 to Fiscal Year 2002. 

• 7% decrease in growth trends concerning Workers Compensation from Fiscal Year 
1999 to Fiscal Year 2002. 

Ms. Fletcher informed the Committee of the State passed legislature mandating increases in 
the rate in which Workers Compensation Benefits are paid. The first increase would take 
effect January 1, 2003 with additional increases through January 1, 2005. Individual 
increases from $490.00 to $850.00 in temporary disability payment are expected. 

Commenting on the past Fiscal Year 2003 Budget, Ms. Fletched affirmed that Muni had to 
overcome a serious deficit that was closed through expenditure reductions. Built into the 
budget were some assumptions of an economic turnaround. In that the economic 
turnaround did not manifest, Muni experienced shortage for the current year. A plan was 
put together to close the current year gap by holding additional positions vacant, delaying 
any new programs, having Divisions reduce their expenditure budgets, and then 
implementing operating efficiencies and management improvements. 

Ms. Fletcher commented in terms of Fiscal Year 2004, the economic recession had clearly 
impacted Muni. The State is anticipating a $35B deficit over the next 18 months. Although 
the Governor announced his plan addressing the first $10B of the $35B deficit there is an 
additional $25B deficit amount for which a formal plan has not been announced and it is 

Page 2 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 

certainly possible that Muni would be impacted through funding adjustments. The City is 
projecting, at this point in time, a $200M deficit for Fiscal Year 2004. 

Ms. Fletcher summarized a previous budget presentation given to the Committee by stating: 

• Muni has four main revenue sources which are very elastic sources of revenues that 
move with the economy - Parking making up 25%, Fares 22%, the General Fund 
22%, and State, Local and Regional Sales Tax sources at 19%. 

• Expenditures are relatively fixed with 73% of the budget allocated to salaries and the 
annualization of Cost of Living (COLA) increases negotiated through the Fiscal Year 
2003's budget bargaining process; 15% towards Paratransit/Workers Compensation 
Claims, 7% towards Materials and Supplies, and 5% to services to other 
Departments. 

She continued the presentation by stating; Muni is anticipating a $38M deficit for Fiscal Year 
2004. The projected deficit could increase depending on the impact the State budget plan 
would have on Muni and expected moderate growth in the General Fund. A 6.5% increase 
in operating cost is anticipated from a rise in healthcare cost, restoration of full retirement 
contribution, and increases in paratransit service and Workers Compensation Benefits. 

Ms. Fletcher commented that the (revenue) decline was primarily driven by Sales Tax 
Revenues (intergovernmental) and the lost of a $3.5M fund balance from a one-time funding 
source. The one-time funding source would not be available for Fiscal Year 2004 and was 
previously used to close part of the Fiscal Year 2003 deficit gap. 

She stated that proposed deficit solutions included: 

• Safeguarding service and maintaining workforce. 

• A $15M revenue projected fare increase. 

• A $3M in Internal Efficiencies. 

• A $2M in some Service Management. 

Ms. Fletcher acknowledged that an $18M deficit still remains and other possible solutions are 
being considered including the use of Federal Operating Assistance, increases in parking 
fines/fees, labor participation, and additional efficiencies. 

Muni is actively improving its fare collection by: 

• Increasing issuance of Proof of Payment (POP) tickets. 

• Discouraging boarding at the rear door of the buses. 

• Initiating a publicity campaign to raise awareness and reduce fare evasion. 

• Advancing Translink implementation. 

A review of Muni's recent fare history was provided to the Committee in which the following 
was revealed: 



Page 3 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 

• Muni has had no change in the $1 Adult Cash Fare, and the $0.35 Senior, Youth and 
Disabled Cash Fares since 1992. 

• Muni has had no change in the $35 Monthly Pass since 1993. 

• Since 1988 Cable Car Cash Fare have remain at $2 with the except for a one-year $3 
Cable Car Cash Fare from August 1992 to August 1993. 

An overview of Proposition E's fare change criteria was communicated to the Committee as 
well as other Bay Area fares and tolls increases since 1992. Ms. Fletcher stated that the 
current Muni $1 Adult Cash Fare would currently be $1.35 had the fare kept pace with 
inflation over the past 11 years. Ms. Fletcher explained that Muni does have one of the 
lowest fares in the nation and has not had a fare increased since 1992. Other Bay Area fares 
and tolls have increased significantly since 1992, i.e., Golden Gate Bridge by 67%, Bay 
Bridge 100%, BART (base fare) by 44%, AC Transit by 36% and Santa Clara VTA by 44%. 

During the presentation Ms. Fletcher summarized the following issues: 

• Potential fare increase alternatives considered. 

• Muni's FY2004 Fare Increase Proposal. 

• The potential for substantial service reductions to balance the budget and lost of 
improvements made for Muni riders and employees during the past three years 
should a fare increase not be approved. 

• Paratransit service cost increases. 

Ms. Fletcher stated that discussions were ongoing with the Paratransit 
Coordinating Council (PCC) and a recommendation on Paratransit Fares would be 
brought before the MTAB on January 21st. 

Muni would be conducting community meeting throughout January and February, 
and the budget would be submitted to the MTAB, the Mayor and the Controller by 
March 1st.; the Board of Supervisors would review the budget in May with the 
Board of Supervisors approval by August 1st. 

Ms. Fletcher concluded the presentation by stating that Muni has not had a fare increase in 
the past 11 years, that fares are very low, and Muni is very aware that a fare increase would 
not solve the entire problem. Muni would continue to look for other means to close the 
budget deficit gap, but a fare increase would allow Muni to maintain or at least would help to 
maintain current level of service. 

A question and answer period followed the presentation. The Chair suggested the 
Committee separate questions into two categories, non-fare and fare concerns, 
and called for discussion on non-fare budget items. 

In response to Mr. Murphy's question regarding possible parking fees/rates increases being 
considered as part of the budget, Ms. Fletcher stated that Muni and the Department of 
Parking and Traffic (DPT) are in the process of determining what kinds of parking increases 
would sensible. It is planned that parking related issues would be brought before 

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Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 

the MTAB at its first meeting in February and would be included as part of the 
budget. 

Mr. Pilpel suggested that at a minimum any percentage increase of Muni Fares 
should be met with a similar percentage increase in parking revenues through 
fines, fees, meter rates, etc., so that transportation cost are comparable. 

A discussion took place concerning disabled individual being deputized as uniformed parking 
enforcement officers for the purpose of issuing sidewalk-parking violation citations and the 
result enforcement would have on revenue. Mr. Oka stated that State Law supports such an 
action. He stated that the Muni Accessibility Advisory Committee (MAAC) has submitted a 
letter to Fred Hamdun (Executive Director of Parking and Traffic [DPT]) to consider granting 
disabled individual such authority. The Chair suggested that Mr. Oka calendar as a 
Council's Safety, Training and Accessibility Committee (STAC) agenda items the 
issue concerning deputizing disabled individuals as uniformed parking 
enforcement officers and submit appropriate recommendations to the Council. 

Responding to Mr. Pilpel inquired into the use of 5307 Funds; Ms. Fletcher stated that when 
revenue projections were reviewed it is not assumed that 5307 Funds would be received. 
Amongst a group of possible proposed deficit solutions special operating assistance was 
considered. Ms. Fletcher explained the regional structuring of 5307 Funds for the Fiscal Year 
2004 and the financial implications 5307 Funds would have on maintenance and high priority 
Capital Programs. 

Mr. Pilpel inquired about the use of Lease/Leaseback revenues as a one-time funding source 
and Ms. Fletcher explained that the Lease/Leaseback revenues were fully programmed and 
were not being considered for Fiscal Year 2004. A commitment was made to the Board of 
Supervisors that the Lease/Leaseback funds would not become a part of Muni's Operating 
Budget. Ms. Fletcher commented that the uses of the Lease/Leaseback funds had been 
approved by the MTAB on Tuesday, January 7th and would go forward to the Board of 
Supervisors. 

Mr. Pilpel suggested that use of Lease/Leaseback revenues should be 
reconsidered due to current budgetary constraints. 

The Secretary provided the Committee copies of Anne Richman's (Assistant to the Executive 
Director) response to the Committee's requested for information during the Committee's 
December 10, 2002 discussion of the Breda Lease-Leaseback spending plan (attachment). 

Ms. Fletcher advised the Committee that Staff has been very engaged in solving both 
operating and capital problems, and there is a shortfall in the Capital Program. 

In response to Mr. Pilpel's question concerning Fiscal Year 2003 projections, Ms. Fletcher 
stated that Fiscal Year 2003 projections for fares was $98M, General Fund $105M, Parking 
$101M, and Intergovernmental $79. 7M. Ms. Fletcher stated as previously furnish she 
would provide the Committee expenditures and revenues projections concerning 
Muni's deficit for Fiscal Year 2003. 

Page 5 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 



Ms. Fletcher explained that service management is adjusting service in alignment with 
ridership demand that could include adjusting headways. In response to Mr. Pilpel's question 
concerning the identification of specific lines that headway adjustments might be proposed, 
Ms. Fletcher stated that she had no specific information on any proposed 
adjustments and would inquire with Operations. 

Paul Czechowicz commented that Peter Straus (Director of Service Planning) and Pacifico 
Paculba (General Superintendent, Schedules) are in the process of identifying service 
management items and there has been no decisions made. 

Mr. Murphy stated that the Committee was interested in receiving a list of lines 
proposed for service cuts. 

In response to Mr. Pilpel's question regarding labor participations as to proposed deficit 
solutions, Ms. Fletcher replied that it is possible that there could be cautionary agreements 
between the City and Labor Unions. Mr. Czechowicz stated that basically this year every 
Labor Union with the exception of Transportation Workers Union (TWU) Local 250-A are 
renegotiating. The negotiation process would begin in late January or early February and 
would be concluded by February. Ms. Fletcher stated that essentially the process revolves 
around a whole series of contingencies plans. Constant communications with Muni's Labor 
Negotiation Team would occur. 

The Chair directed that the Committee discuss concerns regard fares at this time. Mr. 
Murphy inquired if some kind of formula was used to determine fare increases in regard to 
projected revenue. Ms. Fletcher stated that the handout, Report on Muni's Fares and A 
Proposal For The FY2004 Budget, provided details. The formula uses an underlining 
assumption that with an elasticity of 2.4% a fare increase of $0.25 translates into an 
expected 7% lost in ridership in the first year. 

Gail Stein (Principal Administrative Analyst, Finance and Administration) addressed the 
Committee concerns regarding specific fare instruments increases, rides multiples in relation 
to cost, pass use incentives, and Paratransit Fares. 

Mr. Oka advised the Committee that the Analysis and Allocation Committee of the PCC 
intends to propose to the PCC increases in Paratransit Fares as follows: 

• Raise Lift Van Fares from the current $0.40 per ride to $1.00 per ride. 

• Increase Group Van Fares as well. 

• Change the taxi rate cost for a book of scripts from $3.00 to $4.00. 

• Within the discount fare for disabled seniors and others the proposal is to raise fare 
from $0.35 to $0.45 and that the increase would specifically fund Paratransit Services 
as a means to prevent cuts in services. 

Mr. Oka stated that on January 1, 2003, Muni implemented a moratorium on taxi applications 
for paratransit service. He commented that a large portion of the Paratransit Program 
consist of the use of taxi service and San Francisco is the only city in the country that uses 

Page 6 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 

taxi service as a regular part of paratransit service. He commented on some individuals' 
fraudulently procuring and using taxi scripts, and that a new system was effected in verifying 
applicants. Since initiating the new system applications decreased by 40/45%. Future 
applicants are being directed to the Paratransit Americans with Disabilities Access (ADA) 
Program, which is a van service for non-wheelchair users and the fare would be $16.50. He 
stated that one regular lift van trip cost $32.05. As of August 1, 2002, Muni discontinued the 
Discount Fast Pass, which has greatly helped in reducing fraud. Mr. Oka expressed concern 
about the equity within actual paratransit rates. 

In response to Mr. Pilpel's questions regarding community meetings in January and February 
as indicated in the budget's timeline, Ms. Fletcher explained that Muni would participate in all 
Police District Community meetings to discuss fare increase. The Chair requested that 
the schedule for community meetings be distributed to Council Members and 
suggested that Council Members in attendance are introduced. 

Mr. Pilpel expressed the opinion that he does not support a fare increase of $0.25 and 
suggested a $0.10 fare increase. He suggested that the fare increase should be 
implemented sooner that September 1, 2003. 

Mr. Pilpel moved the following motion, which was seconded by Mr. Oka: 

Motion: The MTA CAC recommends that in the event that a Muni fare increases 
is persuaded for Fiscal Year 2004 and beyond, parking revenues (meter 
rates, garage rates, and fees) should be increased by not less than the 
same percent overall. 

Motion carried with 3 yes votes. 2 members were absent. 

(Daniel Murphy, Bruce Oka, David Pilpel, voted yes. Sue Cauthen; Tom Wetzel absent.) 

7. Schedule January Budget Meetings (Agenda Item 7 - Discussion/Action). The 
Committee's agreed to schedule a budget meeting on Thursday, January 23, 2003 at 300pm, 
401 Van Ness Room. 

8. Committee Members' Questions/ Information Request (Discussion/Action - 
Agenda Item 8). Finance and Administration Staff is to follow-up on the following questions: 

Mr. Pilpel: "How much of the intergovernmental revenues is exposed concerning the Fiscal 
Year 2004 projected Intergovernmental revenue of $72.9M." 

Mr. Pilpel: "Provide the Committee a list of internal efficiencies." 

Mr. Pilpel: "The status of TWU's participation at Potrero pursuant to the language in last 
years budget." 

9. Schedule Agenda Items for Upcoming Meetings (Discussion/Action - Agenda Item 
9). The Chair indicated that the Committee's next regular meeting would be held on January 

Page 7 of 8 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 8, 2003 

14, 2003 at 4:00pm at 401 Van Ness, Room 334. Agenda topics for January 14, 2003 
meeting: 

• Presentation on DPT Budget 

• PCO Expansion to Increase Revenue 

• FY 2004 Budget 

Agenda topic for January 23, 2003 meeting: 

• Cost of Non-250-A Labor Negotiations 

The Chair stated that it is his intent that the Committee holds no more than eleven (11) 
meetings a year. 

10. Adjournment. The meeting adjourned at 4:13pm. 

Attachments: 

Agenda Item 6 - Municipal Transportation Agency: Municipal Railway FY04 Operating 
Budget (PowerPoint Presentation - January 7, 2003) 

- Materials Requested at 12/10/02 CAC Finance Committee (Anne Richman, 

Assistant to the Executive Director memorandum of December 23, 2002) 

- Report on Muni's Fares and a Proposal For The FY2004 Budget (January 

7, 2003) 






Page 8 of 8 




City & County of San Francisco 
Municipal Transportation Agency 
Citizens' Advisory Council (CAC) 

Finance & Administration Committee (FAC) 

10, 33 *, 

J^lotice Regular Meeting and Agenda 

''** Tuesday, Jantfary 14, 2003 at 4:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room #335) 

San Francisco, California 



Members: 
Daniel Murphy (Chair), Sue Cauthen, 
Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

I Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



MM 



DOCUMENTS DEPT. 
JAN f 2003 

SAN FRANCISCO 
PUBLIC LIBRARY 



401 VAN NESS AVENUE-SUITE 334 -SAN FRANCISCO-CA. 94102-452' 
»(415) 554-6873 FAX (415) 554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room #335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 ,d floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones. Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca. us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

AGENDA 

Regularl Meeting 

Tuesday, January 14, 2003 at 4:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room #335) 

San Francisco, California 

1. Call to Order/Roll Call 4:00 

2. Review and adopt minutes (Action) 4:05 

3. Public Comment 4:10 

4. Report of the Chair (Discussion/Action) 4:15 

5. Presentation of Department of Parking & Traffic Budget (Discussion/Action) 4:20 

6. Parking Control Officers (PCOs) Expansion to Increase Revenue (Discussion/Action) 4:50 

7. Fiscal Year 2004 Budget (continued) (Discussion/Action) 5:10 

8. Fare Change Proposals (Discussion/Action) 5:30 

9. Committee Members' Questions/Information Requests (Discussion/Action) 5:55 

10. Schedule Upcoming Meetings and Agenda Items for Same (Discussion/Action) 6:00 
Next regular meeting scheduled for Tuesday, February 11, 2003, 

401 Van Ness, Room 334 (Conference Room #335), 5:15 p.m. 

11. Adjournment 7:15 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

Tentative Topic Calendar 

January 2003 (later meetings in the month) 

FY 2004 Muni Budget (continued) 

FY 2004 DPT Budget (continued) 

Fare Proposals (continued) 

Cost of non-Local 250-A Labor Negotiations 

Select future months to recess committee (to compensate for multiple meetings in January) 

February 2003 

FY 2004 Budget 

Municipal Railway Improvement Fund (MIF) 

Translink (evaluation report to review?) 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 
Insurance Overview, Risk Management, and Effect of Proposition E 
Vehicle Maintenance System/Materials Management System (VMS/MMS) 
5307 Swap 

April 2003 

Quarterly Review of Revenues and Expenses 

Fiscal Year 2001/2002 Audits (Metro East land acquisition accounting) 

Maintenance Budget 

May 2003 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (need to establish unresolved outstanding 
issues prior to meeting) 

not yet scheduled 













Municipal Transportation Agency 

^Citizens ' Advisory Council 
City and County of San Francisco 



Finance & Administration Committee (FAC) 

-^ FINAL MINUTES DOCUMENTS DEPT. 



x f 

H/° z 0T . JUL 18 2003 

Regular Meeting 

SAN FRANCISCO 
PUBLIC LIBRARY 

Tuesday, January 14, 2003 at 4:00pm 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was called to order at 6:00 p.m. 
Committee Members Present: Daniel Murphy (Chair), Sue Cauthen, David Pilpel, 

Tom Wetzel 
Committee Members Absent: Bruce Oka 
Council Members Present: Norman Rolfe 

DPT Staff Present: Julia Dawson (Deputy Director, Budget and Administration), 

Diana Hammons (Director, Government Relations & Public Affairs) 

Muni Staff Present: Alicia Fletcher (Manager, Finance and Administration, Management 
Budget and Analysis), Paul Czechowicz (MTA CAC Liaison), Vincent 
Dunlap (MTA CAC Secretary) 

2. Review and Adopt Minutes (Agenda Item 2 - Action). The Secretary indicated that 
draft minutes had been referred to David Pilpel for review and had not been received. The 
Chair deferred review and adoption of minutes to the next meeting. 

3. Public Comment. No members of the public were present and no public comment was 
made. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair commented that 
there was no specific item to report. 

5. Presentation of Department of Parking & Traffic Budget (Agenda Item 5 - 
Dist£]sstoiyAi:tiofr)^Mta-i^ 



of Parking and Traffic [DPT]) began the presentation by providing the Committee the current 
projection for DPT's budget for the coming year. Ms. Dawson indicated that DPT is 
reviewing its budget and attempting to size areas of concerns. Ms. Dawson indicated that 
the amounts reflected in the presentation are subject to changes and with anticipated 
increases in expenditures (i.e., rising rents, fuel cost, workers compensations benefits at the 
State level and other miscellaneous cost) the budget is an iterative process as the 
Comptroller attempts to certify revenues. She commented on the impact the current 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415)554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 14, 2003 

economy has had on DPTs budget projected revenues, especially in the area of parking 
garages and residential parking permits revenues. 

Ms. Dawson indicated that DPT manages revenues for parking fines and parking garages and 
meters. The Department's general revenues includes any kind of fine or fee that is particular 
to the Department's work such as street closures, tow fees, residential parking permits, etc. 
DPTs projected budgeted revenue for Fiscal Year 2003 totaled $119.7M ($66,450,00 parking 
fines, $28,030,598 parking garages, $17,091,000 meters and $8,093,831 DPT general 
revenues). Ms. Dawson commented that roughly 75% ($89,704,632) of all revenues 
generated by DPT activities support the Municipal Railway with the remaining $22,460,797 to 
Parking and Traffic, $6,300,00 Recreation and Parks and $1,200,009 to the Port of San 
Francisco. The revenues to the Port are a retroactive reimbursement based on a settlement 
agreement for parking citations written on port properties that had not been credited by the 
City to the Port and revenues will continue until such time that agreement expires. 

In providing the Committee an overview of DPTs Operating Budget for Fiscal Year 2003, Ms. 
Dawson indicated that the operating budget is $60,957,444 ($3,671,295 Administration, 
$10,910,603 Parking (parking garages and parking meter programs), $26,551,858 
Enforcement, $10,486,701 Citation and Hearing Division $917,703 Residential Parking Permit 
Program, and $8,419,284 Traffic (Engineering and Operations which includes the sign, paint 
and signal shops). 

Ms. Dawson provided the Committee an overview of the Department's Operating Budget for 
Fiscal Year 2003 by expenditure type (56% salaries and fringe; 14% professional services, 
9% other expenses, 11% debt services [includes parking garages, the LED Replacement 
Project and parking meters], and 10% services of other departments). 

Ms. Dawson gave the Committee a detailed overview of the Department's sources and uses 
of funds, and commented that DPTs General Funds support will be reduced by 
approximately $2M in Fiscal Year 2004. In anticipating a budget deficit of $2M in Fiscal Year 
2004, DPT is addressing this issue by preserving direct public service, maintaining parking 
enforcement services at current budget levels, and examining all fines and fees, especially 
those that have not been adjusted in many years. 

Sue Cauthen expressed concern that the Department should create a reserve fund. Alicia 
Fletcher (Manager, Finance and Administration, Management Budget and Analysis [Muni]) 
explained that DPT only very recently came under the rubric of the Munici pal Trans portation. 
Agency (MTA) which changed their structure financially as well as organizationally. Prior to 
being part of the MTA, DPT was considered a General Fund Department. Since the MTA's 
Enterprise Fund has been established it is now within the DPTs purview to establish an 
operating reserve. Unfortunately, in this economic climate revenues are so constrained there 
is nowhere to establish a reserve at this time. 

Mr. Pilpel stated that he recalled that last year when the DPT budget was presented to the 
Supervisors there were formatted sheets consisting of one page for each division with two or 
three provocative questions. Mr. Pilpel asked, "Are you planning to put the budget together 
on that same basis with those kinds of questions? Are there answers or updates to those 

Page 2 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 14, 2003 

questions that were posed at that time?" Mr. Pilpel stated that the questions were discussion 
and he did not remember the specifics. He commented that he did remember that the 
questions would be good for the Committee to review and that the Committee should see 
the answers as to how DPT worked through those questionable issues. Ms. Dawson stated 
that many of the discussion points were points DPT desired to have raised at that time. This 
year DPT has been given different instructions in terms of the way DPT is to present it's 
budget materials, which has to do with the strategic plan and the three-year outlook. Mr. 
Pilpel then ask if the Committee could at least get those sheets with the questions and any 
answers or discussions that were prepared in response to the questions. Daniel Murphy 
commented that in general budgets have imbedded in them a number of policy decisions, 
values, and priorities. The more the Committee can sort of see what kinds of priority trade- 
offs that are being considered as part of that process, the more meaningful the Committee's 
recommendations would be. The Chair agreed that receiving the information would be 
useful. 

Mr. Pilpel commented that it had been suggested to some of the Committee Members to 
consider recommending expanding the number of parking meters in neighborhood 
commercial areas on streets that are not currently metered without changing any rates. 
Diana Hammons (Director, Government Relations & Public Affairs [DPT]) commented that 
State law governs the process and public hearings would have to be posted as well as 
obtaining the approval of the Board of Supervisors. Ms. Hammons added that from 
experience it is an inefficient use of DPT staff time to attempt to initiate expanding parking 
meters into the community that would reduce residential permit parking. The Department 
tries to preserve neighborhood parking balancing the need for short-term parking for 
merchants in the area. On a case-by-case basis, DPT has guidelines that address parking 
meter expansions, but unless there are individuals in the community who wish to advocate 
parking meter expansions the Department has experienced that initiating such a action just 
does not work. 

Mr. Rolfe suggested that DPT consider not only increasing the meter rate but also 
decreasing the allotted time on meters. Additionally, he suggested that garage 
rates should be increased. 

Mr. Pilpel expressed concern regarding deferred maintenance costs and that there should be 
a process that identifies maintenance projects. Ms. Dawson stated that maintenance is 
prioritized based on safety needs. 

6. Parking Control Officers (PCO) Expansion to Increase Revenue (Agenda Item 6 - 
Discussion/Action). Ms. Dawson indicated that this issue is very complicated. She stated 
that on average a PCO could generate more revenue in citation than their cost in salary and 
benefit. Ms. Dawson cautioned that it is not just the PCO salary that must be considered but 
also numerous support factors such as maintaining a physical location, vehicles used, the 
adjudication of tickets, and other departmental cost (payroll/records clerks). The Committee 
is well aware that not all the PCOs are deployed in ways one would describe as revenue 
generating, i.e., traffic control. Ms. Dawson commented that there is a certain amount of 
public tolerance or lack of tolerance for parking enforcement overall and in raising the 
number of officers will lead to some matter of public opinion outside whatever other issues 

Page 3 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 14, 2003 

might be considered. Ms. Dawson added that PCOs are not looked on as revenue generating 
positions. The reviews of PCO's positions are based on the parking enforcement needs 
particularly related to safety concerns and/or compliance by the Department's policy makers. 
Ms. Hammons commented that there is a State law that prohibits ticket quotas of any type 
that there is no guarantee that any additional PCOs would result in more tickets issuance. 

Mr. Rolfe suggested that as a safety consideration regarding sidewalk-parking 
violations that the PCO's shifts be changed to address this need. Ms. Hammons 
responded that the issue of nighttime enforcement quite often has come up and again it is 
the fact that PCOs are susceptible to assaults. In that PCOs are unarmed and when assigned 
nighttime enforcement officers have been sent out in pairs, which doubles the cost. Ms. 
Dawson commented that the Department's nighttime staff deployments are focus on 
driveway complaints and the San Francisco Police Department performs nighttime 
enforcement. 

7. Fiscal Year 2004 Budget (Continued) (Agenda Item 7 - Discussion/Action). Alicia 
Fletcher (Manager, Finance and Administration, Management Budget and Analysis [Muni]) 
provided the Committee handouts on Revenue and Expenditure Projections for Fiscal Year 
2003, detail on what the $3M in anticipated saving would generated from what is being 
termed as internal efficiencies, benchmarking information in terms of other properties fares 
and fare structures, and schedule of community meetings [Attachments]. Ms. Fletcher 
stated that the $3M in internal efficiencies was generated by Muni Finance's request for all 
Divisions to identify reductions amounting to three percent (3%) of their budgets in the 
current fiscal year. Ms. Fletcher commented in regard to the internal efficiencies, about $2M 
in salaries is anticipated. Salary savings include Vacancy Management (not filling current 
fiscal year funded vacant positions that were not a part of the attrition savings in this year's 
budget); reduce Temporary Salaries, and changing shift structures (work start times) to 
reduce Premium Pay payments. Having reviewed the proposed Non-Salary savings, the 
determination was made as to the feasibility in carrying the proposed reductions into the 
next fiscal year of which a little over $1M was identified. 

Mr. Pilpel requested that the Committee be provided a copy of the summary 
schedule identifying the proposed savings by line item by division as listed in the 
Internal Efficiencies: $3M document that was provided to the Committee. The 
Chair commented that if such a summary already exists the Committee would like 
to review it. 



The Chair requested that a copy of the San Francisco Police Department District 
Community Meetings be emailed to Council members for their information. 

Ms. Fletcher stated that no final decisions have been made regarding discussion concerning 
Service Management. In adjusting some of the services it is anticipated that approximately 
$2M in savings would result. Currently, Muni Operations is reviewing Service Lines 2, 3, 4, 
10, 12, 21, 30, 45, 38, 47, 49 and 61 (Cable Car Line) and service adjustments are being 
considered as follows: 



Page 4 of 6 






• 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 14, 2003 

• 2, 3, and 4-Lines: Increasing headways during the base period to 24 minutes, which 
provides a common 8 minutes on Sutter Street, on Service Lines 2, 3, and 4. 

• 10-Line: Increasing headways during the peek period to 15 minutes and maintaining 
a base headway of 15 minute. 

• 12-Line: During the base running alternating trips will turn back at Embarcadero and 
Mission. 

• 21-Line: Increase headway during the AM peak to 7-to-8 minutes and the base 
increases from 10 to 12 minutes. 

• 30 and 45-Lines: Considering running a short line from Van Ness and Northpoint to 
Townsend and Fourth with a 9-minute headway. The regular 30 and 45 Lines 
headways would be adjusted to 9-minutes which would result in a common 3-minutes 
on Stockton Street. 

• 38-Line: Local headways increased by 1-minute during the AM peak and the base. 

• 47 and 49-Lines: Base headways on Van Ness increasing from 89-minutes to 10- 
minutes, which results in a common 5-minute headway. 

• 61-Cable Car Line: Removing one car from the cycle and absorbing the running time 
through allocation recovery time. 

Ms. Fletcher explained that the savings is from a combination of increasing headways, 
turning vehicles back earlier, and identifying deficiencies when the run cut is processed 
through the schedule system. 

8. Fare Change Proposals (Agenda Item 8 - Discussion/Action). The Chair commented 
on the motion passed at the Committee's January 8th meeting recommending to the Council 
that whatever amount of Muni fare change that parking revenues had to increase by a 
comparable amount. Mr. Murphy indicated that the Committee had received the fare survey 
information (attachment to Agenda Item 7) and commented on previous discussions 
concerning revenues from the fare increase. 

In response to Mr. Rolfe's questions regarding the elasticity of fares, Ms. Fletcher answered 
that the elasticity factor is actually negative 2.4, which means for every 10% increase in 
fares there is a 2.4% lost of ridership. She commented that Muni is considering a 25% fare 
increase that translates into about a 7% projected ridership lost. 

Tom Wetzel expressed the opinion that San Francisco's transit ridership is not comparable to 
most cities in the U.S. He commented that other cities' ridership is heavily based on 
individual who do not have cars and basically the working poor. San Francisco's transit 
ridership has a much higher proportion of people who have other transit options. Ms. 
Fletcher responded that having sifted through a great amount of information and having 
conducted rigorous analysis the elasticity factor that is being used is quite conservative and 
comfortable. 

Mr. Pilpel expressed the opinion that he does not agree with a 25% fare increase and 
believes that a $0.10 fare increase with other changes would be appropriate. 

Mr. Pilpel's question, "In terms of service cuts, additional efficiencies or other changes what 
would it take to generate $15M in lieu of the fare increase?" Ms. Fletcher responded that in 

Page 5 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Tuesday, January 14, 2003 

terms of the $15M those figures are not readily available. But, to solve the entire budget 
problem of $38M in terms of service reductions and layoffs without revenue generation 
would translate in eliminating Owl, Express and Community Services Lines, and laying off in 
order of magnitude around 500 employees. Ms. Fletcher explained it has taken an 
extraordinary amount of effort to identify $2M worth of savings that are of really minimal 
impact to the ridership. She reiterated that one of Muni's primary goals of this budget cycle 
and the next fiscal year is to maintain service and the Muni workforce. And, what is being 
considered is Finance's best effort to meet those objectives. 

9. Committee Members' Questions/Information Request (Discussion/Action - 
Agenda Item 9): 

Mr. Pilpel: "What is the Committee/Council's schedule of meetings? 

Mr. Murphy (response): That is an open question at this point and a decision will be made in 
the next couple of days when other committee meeting schedules become available. 

10. Schedule Upcoming Meetings and Agenda Items (Discussion/Action - Agenda Item 
10). The next regular meeting tentatively scheduled for February 11, 2003, 401 Van Ness, 
Room 334, 5:15pm. 

11. Adjournment. The meeting adjourned at 6:00pm. 



Attachments: 

Agenda Item 7 - FY03 Deficit (Spreadsheet) 

Internal Efficiencies: $3M (Spreadsheet) 
APTA Fare Survey: 

Comparable Adult Fares by Mode 
Comparable Senior, Youth & Disabled Fares by Mode 
Largest U.S. Transit Agencies (based on Operating Expenses, excluding 
Commuter Rail and Ferry Boat-Only Agencies - Ranked by Average 
Fare Per Unlinked Trip for 200 
San Francisco Police Department District Community Meetings 
District Community Meetings 



Page 6 of 6 







City & County of San Francisco 
Municipal Transportation Agency 
^PPF Citizens' Advisory Council (CAC) 

lfl-33 finance & Administration Committee (FAC) 

/ JSJjotice Special Meeting and Agenda 

Wednesday, February 5, 2003 at 5:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 



Members: 
Daniel Murphy (Chair), Sue Cauthen, 
Bruce Oka, David Pi I pel, Tom Wetzel 



r 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 

DOCUMENTS DEPT. 

FEB - 3 20C3 

SAN FRANCISCO 
PUBLIC LIBRARY 



401 VAN NESS AVENUE-SUITE 334 -SAN FRANCISCO-CA. 94102-452' 
»(415) 554-6873 FAX (415) 554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room #335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 

http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna HalKSci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



'< 






Municipal Transportation Agency 

Citizens 1 Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 



AGENDA 

Special Meeting 
Wednesday, February 5, 2003 at 5:00 p.m. 



■ 


San Francisco, California 




1 

i 

ltem# 


Item 


Estimated 
Time 


1 




Call to Order/Roll Call 


5:00 


i 

2 


Review and adopt minutes (Discussion/Action) 


5:05 


3 


Public Comment 


5:10 


4 ! 


Report of the Chair (Discussion/Action) 


5:15 


h | 


Fiscal Year 2003 Budget (Discussion/Action) 


5:20 


j 

;6 


Fiscal Year 2004 Budget (Discussion/Action) 


5:40 


7 


Fare Change Proposals, Including Paratransit Fares 
(Discussion/Action) 


6:10 


8 ! 

t 


Impact of Service Adjustments on Budget (Discussion/Action) 


6:30 


9 


Review of Previous Year's Budget Recommendations 
(Discussion/Action) 


6:40 


: —————— —7 

10 


Committee Members' Questions/Information Requests 
(Discussion/Action) 


6:50 


11 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 


6:55 

■ 


Next regular meeting scheduled for Tuesday, February 11, 2003, 
401 Van Ness, Room 334 (Conference Room 335) at 5:15p.m. 


1 12 

W- - 


Adjournment 


7:00 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

Tentative Topic Calendar 



February 2003 (subsequent meeting) 

FY 2003 Budget 

FY 2004 Muni Budget 

FY 2004 Department of Parking & Traffic Budget 

Parking Revenues 

Pending Service Design & Marketing Committee Recommendations 






March 2003 

Shortfall in Capital Budget Over Coming 20 Years 

Insurance Overview, Risk Management, and Effect of Proposition E 

Vehicle Maintenance System/Materials Management System (VMS/MMS) 

5307 Swap 

Municipal Railway Improvement Fund (MIF) 

Translink (evaluation report to review?) 

April 2003 

Quarterly Review of Revenues and Expenses 

Fiscal Year 2001/2002 Audits (Metro East land acquisition accounting) 

Maintenance Budget 

May 2003 

Transit Impact Development Fee (TIDF)/SoMa Service foliow-up (need to establish 
unresolved outstanding issues prior to meeting) 
not yet scheduled 









k 




Municipal Transportation Agency 
^Citizens ' Advisory Council 
"^IglpF City and County ofJSan Francisco 



Finance & Administration Committee (FAC) 

^FINAL MINUTES DOCUMENTS DEPT. 

Special Meeting 



PINAL 

Xhi . . JUL 1 8 2003 



SAN FRANCISCO 
PUBLIC LIBRARY 

Wednesday, February 5, 2003 at 5:00pm 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was called to order at 5:12 p.m. 
Committee Members Present: Daniel Murphy (Chair), Bruce Oka, David Pilpel, 

Tom Wetzel 
Committee Members Absent: Sue Cauthen 

Council Members Present: Norman Rolfe 

Muni Staff Present: Ann Carey (Finance Manager, Finance and Administration), 
B. J. Dix (Principal Administrative Analyst, Finance and 
Administration), Gail Stein (Principal Administrative Analyst, Finance 
and Administration), Paul Czechowicz (MTA CAC Liaison), Vincent 
Dunlap (MTA CAC Secretary) 

2. Review and Adopt Minutes (Agenda Item 2 - Action). The Secretary indicated that 
draft minutes had been referred to David Pilpel per his request and had not been received. 
The Chair deferred review and adoption of minutes to the next meeting. 

3. Public Comment. No public comment was given at this time. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair directed his 
comments toward Agenda Item 11 - Next regular meeting scheduled for Tuesday, 

February 11, 2003. Daniel Murphy stated that the Finance and Administration Committee 

(FAC) would not meet on Tuesday, February 11th because of a conflict with the Municipal 

-Ti^)spofetten^cjencY^MT^-)-B^ 

The Chair stated that attempts have been made to schedule another Committee meeting 
prior to the Council's February 13th meeting that would conclude the Council's budget review 
process. Continued discussions of the Department of Parking & Traffic (DPT) Budget and 
follow through on issues from today's meeting are anticipated topics for the next scheduled 
meeting. Members of DPT and Muni Finance Staffs, Julia Dawson (Deputy Director, Budget 
and Administration [DPT]) and Alicia Fletcher (Manager, Finance and Administration, 
Management Budget and Analysis [Muni]) are coordinating a meeting date, however, a 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415) 554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

confirmation had been received. The Chair suggested that he preferred to hold the meeting 
on Wednesday, February 12th. The Chair indicated that this would be the final meeting of 
DPT and Muni Finance Staff to discuss all budget recommendations before the Council 
meets. 

The Chair requested that Paul Czechowicz (MTA CAC Liaison) contact both DPT 
and Muni Finance Staffs to confirm a date for the meeting. 

5. Fiscal Year 2003 Budget (Agenda Item 5 - Discussion/Action). The Chair commented 
that Gigi Harrington (Deputy General Manager, Finance and Administration [Muni]) and 
Michael Burns (Executive Director, Municipal Transportation Agency (MTA) gave a 
presentation at last week's Rescue Muni meeting, and it was learned that the Fiscal Year 
2003 Budget had worsened considerably. BJ. Dix (Principal Administrative Analyst, Finance 
and Administration) referred Committee members to review the handout on the Status of 
Implementing the FY03 Projected Deficit Reduction Plan (attachment). 

Ann Carey (Finance Manager, Finance and Administration) summarized the status of the 
Fiscal Year 2003 Budget. Ms. Carey commented that in January it was projected that a 
$12.5M shortfall in the FY03 budget was projected. Currently, estimates of a $16M shortfall 
exist as a result from revisions to Muni's revenue projections based on information received 
from the Comptrollers Office and other sources that affect the General Fund. Muni had 
already factored in a reduction in General Funds regarding the budget. Since January there 
has been a downward adjustment of another $1M and parking revenues are off $2.3M bring 
Muni's budget deficit up to $15. 8M. 

Ms. Carey stated that the fare increase would not provide any additional revenues for FY03 
and it is her understanding that there is not substantial fund balance to offset the additional 
deficit. Trying to end the year in balance, Muni had already identified a portion of the 
solutions to the FY03 deficit and a possibility of a Reduction In Force (RIF) [active] as part of 
the solution. Ms. Carey stated that the Executive Director issued a letter today describing 
the potential layoffs (attachment). 

David Pilpel commented that he had attended the MTA Board meeting of Tuesday, February 
4, 2003 in which it was presented that the three unions (Transport Workers Union (TWU) 
Local 200, Service Employees International Union (SEIU) 790 and Machinist 1414) did not 
participate in the retirement contribution agreement and their memberships are subject to 
layoffs in FY03. It was represented that TWU-200 would probably not be impacted by 
layoffs this year. Mr. Pilpel stated that meet and confer sessions with the affected employee 
groups have begun. 

Mr. Pilpel stated that following the MTA Board meeting he had asked when would 
the MTA CAC have the opportunity to review the proposed layoff list? He 
commented that no response was received regarding his request. Mr. Pilpel 
asked the Committee to renew his request. 

Ms. Carey responded that the Executive Directors' letter indicated the level of potential 
layoffs during the current fiscal year. She commented that there is no list yet that specifies 

Page 2 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

what positions would be subject to layoffs. Understanding that there will likely be citywide 
layoffs, Muni would coordinate with the City as it implements potential layoffs. 

Mr. Pilpel reiterated his query as to when would the MTA CAC or this Committee 
have the opportunity to review the list of proposed Reductions In Force (RIF) and 
the particular service impact of those layoffs. Mr. Pilpel asked that the Council or 
this Committee be consulted prior to the full implementation of any layoffs list so 
the Council could gage the appropriateness of the service impacts. He also asked 
that a narrative be provide that explains the impact layoffs will have in terms of 
the number of vehicles that are maintained, the cycle, resulting deferred 
maintenance, clerical functions undone, frequency of stations being cleaned, and 
any other number of other things. 

The Chair indicated his agreement with the appropriateness of Mr. Pilpel's 
request. 

The Chair ask if Muni had considered submitting a separate fare increase which would not be 
part of the budget but could possibly go into effect sooner than September 1, 2003? Ms. 
Carey stated that if the fare increase is removed from the budget it becomes a line item and 
significantly more difficult to be approved. 

Mr. Rolfe inquired as to who could raise the rates for City owned garages and parking 
meters? Quoting Proposition E, Mr. Pilpel stated that the MTA Board has exclusive authority 
to set the fares changed by the Municipal Railway and all other rates, fees and charges for 
services provided by the Agency. Mr. Pilpel expressed the opinion that parking rates were 
interpreted to be a rate for service provided by the Agency. The Chair commented that MTA 
Board could not set parking meter rates. The setting of parking meter rates is preempted 
under another section of the law. Ms. Carey stated that the designated amount in meter 
revenue to Muni is $7.6M. 

The Chair stated that the Council would be considering a recommendation that if Muni fares 
and parking garage rates are to be raised the increased should be incremental the same and 
effective on the same date. 

Mr. Pilpel suggested that the fixed $7.6M in meter revenue, as set in Traffic Code 
Section 213, should be changed and the Committee should consider as part of its 

recommendation to have the formula changed to better favor Muni when meter 

rates are increased. 

Mr. Rolfe suggested that parking charges should be raised before any Muni fare 
increase. 

Mr. Pilpel asked what other issues other that the potential for an earlier fare increase and 
layoffs are being considered to close the almost $16M deficit and when will that proposal 
^ package be brought to the Committee for review? Ms. Carey stated because the layoffs have 

not been identified and a cost estimates is not available, the budget package identifies the 
non-salary items that have been targeted for reduction. Controlling overtime will be another 

Page 3 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

means of closing the deficit gap for FY03. She added, no overtime is certainly an option but 
how that affects service delivery cannot be projected at this time. 

The Chair called for a motion. Accepting Staffs suggestions, Committee members jointly 
drafted the following motion. Mr. Pilpel moved the motion, which was seconded by Mr. 
Oka: 

Motion: The MTA CAC recommends that parking meter and parking garage rates 
be increased by not less than the proposed percentage increase to Muni 
Adult Cash Fare, if any, be implemented no later than the effective date 
of any Muni fare increase and the consideration be given to amending 
Traffic Code Section 213 to provide Muni a higher amount or percentage 
of parking meter revenues. 

The Chair noted that neither public comment nor further discussion was desired and called 
for a vote on the motion. 

The motion carried with four (4) yes votes and one (1) absent. 

Daniel Murphy, Bruce Oka, David Pilpel, and Tom Wetzel voted yes; Sue Cauthen absent. 

6. Fiscal Year 2004 Budget (Agenda Item 6 - Discussion/Action). Ms. Carey indicated 
that at the start of the Fiscal Year 2004 budget process a $38M deficit was initially projected. 
She referred Committee Members to review the handout, Muni's Operating Budget Fiscal 
Year 2004 Update (attachment). Ms. Carey further explained that the deficit exists from a 
decrease in revenues and an increase in fixed expenditures, i.e., health care cost, 
paratransit, Transit Operator Cost of Living Allowances (COLAs), etc. Through fare and 
parking revenue increases, and some internal reductions it was believed that the $38M 
shortfall had been reduced to $9M. Ms. Dix stated as of the January 21st MTA Board 
meeting staff had proposed ways to cut the $38M deficit down to $9.2M. As the City's 
financial situation has worsened a decline of $13.3M in inter-governmental revenues, i.e. 
General Funds, Sales Tax, etc., to Muni is anticipated. Muni is looking to additional labor 
participation, increasing the Service Management Contribution, deferring marketing 
campaigns, and possibly other revenue sources, i.e., 5307 Funds only as a final resolution, to 
fill the additional $13M deficit gap. Ms. Carey stated that a balanced budget would be 
submitted to the MTA Board by February 18th. In response to the Chairs query as to the 
deficit figure being a fix number, Ms. Carey stated that for the purpose of presenting a 
balance budget some assumptions would be made. Revenue estimates could change and 
fare projections need to be certified by the Comptrollers Office. 

In reply to the Chair's inquiry as to how optimistic or pessimistic were the budget 
projections, Ms. Carey stated that projections for FY03 included an assumption that there 
would be a beginning of an economic recovery in the second half of the fiscal year. She 
stated that that projection was no longer valid which is why financial problems are being 
seen in FY03. The recovery assumption has been deferred to FY04 and is not as strong as 
initially projected which results in projected decrements in General Funds contributions to 
Muni. 

Page 4 of 13 



.1 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

Mr. Pilpel commented that given the information at this time he is relatively comfortable with 
the projected revenue figures. 

The Chair asked about the Municipal Improvement Fund (MIF) funding level. Ms. Dix 
responded that the funding is set at about $300,000. The Chair stated the Council has 
previously recommended that MIF funding be reduced to zero and the Committee continues 
to agree with the Council's recommendation. 

The Chair allowed Edward Mason (a member of the public) to participate in the discussion. 
Mr. Mason suggested that Muni should consider eliminating the second rail car in the evening 
after eight or nine o'clock. He commented that if twenty cars for five hours per night are 
taken out of service, he estimated $100 a day at $200 per hour in operating cost would 
result in a $20,000 a day savings. The Chair explained that his understanding from a 
meeting of Rescue Muni with Mr. Burns was that basically the cost of coupling and 
uncoupling rail vehicles, and managing such an operation would be in excess of the cost of 
essentially the wear and tear on the vehicles. 

Mr. Mason questioned $60,000 in a work order to the Mayor's Office for General Advocacy 
Services. Ms. Dix explained that the $60,000 is Muni's share in payment for the State 
Lobbyists services. The Mayor's Office hires the lobbyists, manages that contract, and as a 
City Department Muni pays a portion for advocacy in Sacramento. In response to Mr. 
Mason's question as to the value and need for State Lobbyists, the Chair responded that 
considering the volume of money the City and Muni receives from the State, it can be 
assumed that the idea is that the State Lobbyists yields more that $60,000 a year in revenue 
from Sacramento. Ms. Dix cited as an example of the State Lobbyists involvement in State 
Resolution 8984 that allowed Muni to conduct the Breda Lease/Leaseback Transaction and 
Muni received $35. 5M. She explained that State legislation was required because of the 
Sales Tax wavier incentive to the buyer. The second part of this transaction will be done 
later this year and it is hoped that more State revenues are received. 

In response to Mr. Pilpel's question as to what is the function of the Legislative Advocate on 
Staff, Ms. Dix explained that the Staff Legislative Advocate has a greater understanding of 
Muni and coordinates with the State Lobbyists who have an understanding of Sacramento. 
The Chair explained that there is not a dedicated lobbyist in Sacramento for Muni. The 
$60,000 is a portion of a City contract with a lobbying firm. There are a number of Federal 
and States constraints on Muni associated with receiving funding from these agencies. 



Mr. Pilpel commented that if the whole 5307 Fund Swap, which is capped at $10M, was used 
there is still a remaining $3M deficit to be funded. He pointed out that parking (Garage) 
rates, a substantial revenue portion for DPT had not yet been discussed which would have a 
direct impact on Muni's budget. Gail Stein (Principal Administrative Analyst, Finance and 
Administration) stated that the first proposal for revenue increases that was submitted to the 
MTA Board included street closures and late penalties, but did not included Garage Rates. 

The Chair asked about the possibility of a State of Emergency being declared, how it would 
affect the Department's General Funding Plan and if contingency planning had been 

Page 5 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

considered? Ms. Dix commented that to her knowledge there has been no contingency 
planning in regard to General Funding planning. 

Mr. Pilpel pointed out that DPTs garages revenues are a $16.9M item and a 25% increase in 
would achieve about $4M if it the increase were to take effect for the full year. Ms. Carey 
advised that an offset for General Funds transfer would have to be considered. Mr. Pilpel 
commented assuming no elasticity and possible implementation cost approximately $2M in 
additional revenues could be gained. 

7. Fare Change Proposals, Including Paratransit Fares (Agenda Item 7 - 
Discussion/Action). The Chair commented that the Committee had submitted to the Council 
recommendations concerning fare change proposals. Gail Stein (Principal Administrative 
Analyst, Finance and Administration) directed the Committee's attention to the Budgeted Vs 
Actual Fare Revenue spreadsheet (attachment). Ms. Stein pointed out that the sheet lists 
the cost per unit for passenger fares and other fare revenue methods. 

The Chair commented that feedback from many members of Rescue Muni during a meeting 
was that less common fare instruments aren't as available as they ought to be. 

Tom Wetzel commented that the proposal to raise the Transit Token packs is a higher 
percentage than any of the other general fares and is highly inequitable. He stated that the 
token packs are the only fare instrument for which part-time workers and low-income 
residents who ride Muni on an irregular basis can receive a discount. He expressed the 
opinion that the marketing of both the Weekly Pass and token packs is extremely poor. Ms. 
Stein explained that the goal of the token packs was to maintain the $0.20 discount which 
the reason for the proposed increase to a $1.05. 

Mr. Pilpel circulated a suggested fare proposal for the Committee to consider (attachment). 
He commented that he does not fully support the proposed $1.25 Adult Cash Fare 
and suggested that the Adult Cash Fare should be raised to $1.10 preferable with 
a gradual change in the fare over time per provisions as described in Proposition 

E. He expressed the opinion that if a 10% increase in all fare types coupled with higher 
parking revenues could quite possibly fill the projected budgetary shortfalls. A significant 
change in fare type proposed by Mr. Pilpel is the separation of Youth Fares from Senior 
Citizen Discount Fares. Views expressed by Mr. Pilpel concerning his suggested fare proposal 
included: 

• Muni's Youth Fares should be more in alignment with other regional transportation 
agencies. 

• Adult Token Fare is too deeply discounted. 

• Reduce the ride multiple associated with the Adult Monthly Pass. 

• The Adult Monthly Pass increase is not greater than $40.00. 

• Cable Car Fares should be limited, as a matter of policy, to twice the adult fare and 
restore Cable Car transfers. 

• Staff proposal for 1-Day Passport Fares is priced too high based on the Cable Car 
Fare. 

Page 6 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

Mr. Murphy commented that Mr. Pilpel's suggested fare proposal generates less revenue 
than the proposed Muni fare increase. Mr. Pilpel responded that his proposal would raise 
between $2M and $3M, probably around $2.5M less on an annual basis, but with a proposal 
for earlier implementation the difference could be achieved. 

Mr. Oka stated that he has been advocating at the Paratransit Coordinating Council (PCC) 
that the Discount Fare should be increased from $0.35 to $0.50 and the amount of revenue 
generated from a $0.10 increase in the Adult Cash Fare would not be administrative sound. 

Mr. Wetzel commented that the advantages of a $1.10 Adult Cash Fare would prevent a loss 
in ridership and there is no difference in the cost associated with fare collection of $1.10 and 
$1.25. Mr. Wetzel expressed the opinion that Muni is far more productive, has achieved 51/2 
times the per capita transit uses than that of AC Transit District in the East Bay, and fares 
should be significantly lower than any other Bay Area transit agency. 

Mr. Murphy commented that the fare increase proposal suggested by Mr. Pilpel is 
reasonable. However, in light of current events, there is uncertainty as to the financial 
cohesiveness regarding the FY04 budget even with the fare increases as proposed by Muni 
and the parking garage revenues increases that the Committee is recommending. 

The Chair questioned the lowering of the Adult Monthly Pass ride multiple. He indicated 
based on discussions with Mr. Burns it was his contention that industries standard regarding 
the Adult Monthly Pass ride multiple is much higher than the existing multiple of 35. Mr. 
Pilpel responded that Adult Monthly Pass ride multiple is a pricing strategy. He expressed 
the opinion that the multiple should be lower and stated based on a fare study done by Ms. 
Stein's fare the study indicated that generally the ride multiple associated with the Adult 
Monthly Pass has historically been lower in the Bay Area than elsewhere in the Country. 

The Chair referenced Mr. Wetzel's point of view that the Adult Token increased should be 
reduced than what is being proposed based on economic concerns of part-time worked and 
citizens in a low-income bracket. Mr. Pilpel stated that his proposal marginally reduces the 
cost of the Adult Weekly Pass, significantly reduces the Adult Monthly Pass, and not under 
price the Adult Token that would adversely impact weekly and monthly pass purchases. 

Mr. Oka expressed his agreement with Mr. Wetzel's point of view concerning the Adult Token 
price and stated that there should not be a cost increase. Mr. Oka commented that many 
residents who are on a fixed-income or are part-time workers do not frequently ride Muni 
during a certain timeframe, but there is a need for a fare instrument that is fairly priced 
based on personal financial constraints. 

Mr. Murphy suggested that the Adult Token increase should be limited to the 
increase associated with the Adult Cash Fare. 

Mr. Rolfe commented that regarding Cable Car Fares and as expressed by Mr. Wetzel, there 
exist the same situation relative to resident ridership - residents who frequently ride the 
Cable Cars but not frequent enough during a given period to warrant the purchase of a fast 
past and who are either part-time workers, on a fixed-income or are in a low income bracket 

Page 7 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

have no discount incentive as well. He remarked that Cable Cars should be part of the 
Municipal system with a universal free transfers for use between Cable Car lines or to be 
used on the regular buses, trolley lines and light rail vehicles. 

Mr. Murphy commented that $3.00 and a transfer would be reasonable fare change. 

Mr. Wetzel stated as recorded in the Federal Transit Authority (FTA) database the fare 
recovery ratio on the Cable Car is near less than half. Ms. Stein commented that she had 
calculated the cost to Muni for each Cable Car ride for Fiscal Year 2003 to be $5.20. The 
cost derives from operating expenses figures extracted from the National Transit Database 
(NTD) divided by ridership. 

Mr. Pilpel commented that it may well be that the average revenue is certainly higher per 
Cable Car trip than on the rest of the system and the recovery ratio on Cable Car may be 
higher than the rest of the system. 

Ms Stein advised that the Committee should consider Conductors having to physically collect 
the Cable Car Fares and having the fare to be something other than a dollar bill makes fare 
collection more difficult. Mr. Pilpel commented that Conductors had to carry cash in the past 
that included coin and there are ways to manage cash collection. 

Mr. Pilpel and Mr. Wetzel suggested that sales locations for the Adult Weekly Pass 
and Adult Token should be expanded, better publicized Citywide and sales 
locations identified. 

Mr. Pilpel then moved that the suggested proposal be accepted subject to the 
Committee being able to replace it next week. 

Mr. Murphy the asked for the Committee to accept his suggestion of $3.00 plus a transfer on 
Cable Car. Mr. Pilpel then asked that individual fare items could be discussed should 
Members desire to divide the question. 

The Chair then stated that Mr. Pilpel's suggested fare increases was before the 
Committee as a proposal and call for a second. Mr. Wetzel seconded the proposal. 

Mr. Murphy then requested, in terms of an amendment, would any Committee 
Member move his suggestion of a $3.00 plus transfer as a fare recommendation 
for Cable Car Cash and Souvenir Cards fares. Mr. Oka move the Chair's request 
and Mr. Wetzel seconded it. 

The Chair then called for a vote that all Committee members in favor of changing 
the Cable Car rate in the suggested fare increase proposal to $3.00 but keeping 
the transfer signify by saying "aye". 

The change carried with three (3) Members indicating "aye", one (1) "no" and one 
(1) member absent. Daniel Murphy, Bruce Oka and Tom Wetzel indicated "aye" votes; 
David Pilpel indicated a "no" vote; Sue Cauthen absent. 

Page 8 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 



Mr. Wetzel proposed that the recommended Adult Token Fare concerning the 
package selling of ten (10) tokens be changed to $10.00 for 10 tokens. Mr. Oka 
seconded the motion. 

The proposal carried with three (3) Members indicating "aye", one (1) "no" and 
one (1) member absent. Daniel Murphy, Bruce Oka and Tom Wetzel indicated "aye" 
votes; David Pilpel indicated a "no" vote; Sue Cauthen absent. 

Mr. Murphy asked, "If the Cable Car Cash and Souvenir Cards Fares are recommended at 
$3.00 shouldn't the 1-Day Passport Fare be increased to $9.00?" Mr. Pilpel responded that 
the lower fare was proposed to encourage the purchase of the 1-Day Passport. Mr. Murphy 
commented that even at $7.50 the pass is not a bargain unless the rider rides the Cable 
Cars. The Committee could not come into agreement in recommending an increase in the 1- 
Day Passport Fare. 

The Chair stated that a marked-up version of the recommended fare changes 
would be provided to the Secretary at the conclusion of the meeting. 

The Chair stated that Mr. Pilpel's suggested fare increases with the Cable Car 
Cash and Souvenir Cards fares changes, package rate for tokens change and the 
friendly amendment regarding the marketing of the Adult Weekly Pass and Adult 
Token was before the Committee. 



The suggested fare increase 


proposal with changes as amended is as follows: 




Fare Type 


Present Cost 


Proposed Cost 


Suggested 


Adult Cash 


$ 1.00 


$ 1.25 


$1.25 


Adult Token 


$ .80 ($8/10) 


$ 1.05 ($10.50/10) 


$ 1.00 ($10.00/10) 


Adult Transfers 


Free 


Free 


Free 


Adult Weekly Pass 


$ 9.00(9) 


$12.00 (9/6) 


$11.25 (9) 


Adult Monthly Pass 


$35.00 (35) 


$43.73 (35) 


$40.00 (32) 


D 










Youth Cash 


$ .35 


$ .45 


$ .65 


Youth Tickets 


$ .35 
($5.25/15) 


$ .45 ($6.75/15) 


$ .65 ($13/20) 


Youth Transfers 


Free 


Free 


Free 


Youth Monthly Pass 


$ 8.00(22.86) 


$10.00 (22.22) 


$17.00 (26.15) 











Page 9 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 



Fare Type 


Present Cost 


Proposed Cost 


Suggested 


Senior Citizen Discount 
Cash 


$ .35 


$ .45 


$ .50 


Senior Citizen Discount 
Transfers 


Free 


Free 


Free 


Senior Citizen Discount 
Monthly Pass/Sticker 


$ 8.00(22.86) 


$10.00 (22.22) 


$13.00 (26) 










Cable Car Cash 


$ 2.00 


$ 3.00 


$3.00 


Cable Car Souvenir 
Cards 


$ 2.00 


$ 3.00? 


$3.00 


Cable Car Transfers 


N/A 


N/A 


Free 


Adult Weekly Pass + 


$ 1.00 


$ 2.00? 


$1.25 


2 Adult Tokens or 
1 Adult Token + 


$ 1.00 


$ 2.00? 


$1.25 


Youth Cable Car 
9P-7A 


$ 2.00 


$ 3.00 


$1.25 


Senior Citizen Discount 
Cable Car 9P-7A 


$ 1.00 


$ 1.50 


$1.25 










1-Day Passport 


$ 6.00 


$ 9.00 


$ 7.00/7.50 


3-Day Passport 


$10.00 


$15.00 


$15.00 


7-Day Passport 


$15.00 


$20.00 


$20.00/21.00 



Noting neither any further changes to nor public comments on the suggested fare 
increases, the Chair called for a vote. 

The suggested fare increases with changes as amended carried with three (3) 
Members indicating "aye", one (1) "no" and one (1) member absent. Daniel 
Murphy, Bruce Oka and David Pilpel indicated "aye" votes; Tom Wetzel indicated a "no" 
vote; Sue Cauthen absent. 



Page 10 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

8. Impact of Service Adjustments on Budget (Agenda Item 8 - Discussion/Action). 
The Chair referenced the handout from the MTA Municipal Railway FY2004 Operating Budget 
Update (attachment). He stated that there were some concerns that the proposed service 
adjustments contained therein do not conform to policy. The Chair indicated that it is planed 
that a discussion of the Council's Service Design and Marketing Committee (SDMC) 
recommendations regarding the proposed change in service will be scheduled as a topic for 
the Finance and Administration (FAC) next meeting. 

Mr. Pilpel directed Committee Members attention to the section of the handout entitled 
"Discussion of Service Management Initiative." He commented that the SDMC had held a 
discussion regarding Muni's recommended change in service and the SDMC had forwarded its 
recommendations in regard to policy headways to the Council for consideration. Mr. Pilpel 
summarized the SDMC recommendation as no service adjustments should be pursued which 
do not maintain policy headways and other changes should be looked which can be done 
consistently, i.e., policy headways and longer term review with regard to the route network. 
He stated that the SDMC was most concerned about was the service impact to the 2- 
Clement, 3-Jackson and 4- Sutter Lines. Mr. Pilpel expressed the opinion that adjustments to 
these lines would not produce significant savings. 

Mr. Pilpel suggested that the 38-Geary Line headway should not be extended in 
the mornings. That the afternoon headways on this line could be slightly 
extended lessening the close running times between the local and limited routes. 

Mr. Murphy expressed his agreement with Mr. Pilpel's suggestion. 

Mr. Wetzel commented that the combined ridership of thel4-Mission and 49-Van Ness Lines 
on Mission Street transports more riders that on the 38-Geary Line. He added that one could 
argue adjusting the afternoon headways on these lines as well. Mr. Pilpel commented that in 
having reviewed recent ridership information, the 47-Van Ness and 49-Van Ness/Mission 
Lines including the use of articulated coaches on Van Ness, which could allow the daytime 
headway to be opened up without exceeding load factor standards. In response to 
questions raised by Committee Members concerning the Mission Street portion of the 49-Van 
Ness/Mission Line, Mr. Pilpel stated that since the 14 Mission also uses articulated coaches 
there is considerable capacity that is not used. He expressed the opinion that there is an 
issue of reliability affecting the 14-Mission and 49-Van Ness Lines that is somewhat divorced 
from the capacity issue and more needs to be invested in keeping the buses on time. Mr. 
Wetzel and Mr. Oka expressed their disagreement with the opinions expressed by Mr. Pilpel 
concerning adj usting the 14-Mission and 49 -Van Ness Lines headways. 



Mr. Pilpel stated that there are minor adjustments regarding the 5-Fulton and 21-Hayes Lines 
that he is concerned about, but most of the changes proposed in the budget update are 
reasonable and should occur. He commented that the overall levels of service adjustments 
for both FY03 and potentially in FY04 as presented are probably on track. 

Mr. Pilpel suggested that for FY04 adjustments in service to the 1-California, 9- 
San Bruno, F- Market and Wharves Historic Streetcars Lines, and Metro Rail 
Services at night should be considered as noted in Mr. Mason's commented. 

Page 11 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

When question by the Chair as to the specific appropriateness the topic had on the 
Committee's developing its budget recommendations for the Council's consideration, Mr. 
Pilpel expressed the opinion that service adjustments to these lines could be done without 
heavily impacting ridership, yielding an annual saving between $2M and $3M. 

The Chair summarized the discussion as being informational and that the Committee was 
provided a sense of the scope of service adjustment purposed by Muni. 

The Chair referred any future discussion of this agenda topic to the SDMC as an 
item appropriate to that Committee. He commented that only one Committee of 
the Council should review this topic and that Committee should submit any 
recommendations to the Council concerning the impact of service adjustments on 
the budget. 

9. Review of Previous Year's Budget Recommendations (Agenda Item 9 - 
Discussion/Action). Per a verbal request from Mr. Pilpel, the Secretary distributed copies of 
Muni's response to the Council's budget recommendations submitted for Fiscal Year 2002 
(attachment). He expressed the opinion that the previous Recommendations 5 (Two car 
trains should be replaced by one-car trains on all lines after 9:00p.m. to reduce 
car miles and associated maintenance costs) and 6 (Muni should consider no- 
operator job combination to reduce overtime.) as viable Fiscal Year 2004 
recommendations. Mr. Murphy commented that Recommendation 2 (Because Muni 
service has been negatively affected by shortfalls in operating budget to the 
maximum extent feasible, capital or flexible grant funds should be sought for 
eligible maintenance costs. Such a shift in funding strategy should be pursued 
permanently, if possible, to the understood detriment of other capital projects.) 
could be considered germane. Mr. Pilpel stated that the Committee should review the 
Council's budget recommendations for Fiscal Year 2002 and consider suitable 
recommendations as part of the Committee's Fiscal Year 2004 budget recommendations to 
the Council. 

The Chair stated that based on the limited time remaining for the meeting and 
pending, Mr. Pilpel's could review the previous year's budget recommendation 
and bring his suggestions before the during its next meeting. 

Mr. Pilpel reiterated his request that Staff provide information as to what kinds of 
recommendations from the Committee would be helpful. Mr. Murphy commented 
when policy trade-off decisions are being considered he believes that this is when the 
Committee's participation is most valuable and meaningful. 

The Chair called for Agenda Item 11 at this time. 

10. Next regular meeting scheduled for Tuesday, February 11, 2003. After polling 
Committee Members as to their availability for rescheduling the Tuesday, February 11th 
meeting, Committee Members preferred that the next meeting of the Committee 
be held on Thursday, February 13, 2003, 401 Van Ness, Room 334 (Conference 

Page 12 of 13 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Wednesday, February 5, 2003 

Room 335) at 2:00pm instead of Wednesday February 12th. The topic for discussion 
would primarily be to discuss the DPT Budget. 

11. Committee Members' Questions/ Information Request (Discussion/Action - 
Agenda Item 10): The Chair elected to not call this item. 

11. Adjournment. The Chair extended his thanks and appreciation to both Staff and 
Council members for their participation and hard work in support of this meeting. The 
meeting adjourned at 7:03p.m. 

Attachments: 

Agenda Item 5 - Citizens Advisory Council Status of Implementing the FY03 Projected 
Deficit Reduction Plan (December 4, 2002) 
Gail Stein (email) forwarding Michael Burns letter of February 5, 2003 
(Subject: Muni's Fiscal Situation) 
Agenda Item 6 - Muni's Operating Budget Fiscal Year 2004 Update (January 27, 2003) 
Agenda Item 7 - Budget Vs Actual Fare Revenue FY2002-03 

Report on Muni's Fares and a Proposal for the FY2004 Budget Staff Report 

(January 7, 2003) [previously distributed] 
Mr. Pilpel's suggested fare increases 
Agenda Item 8 - Municipal Transportation Agency: Municipal Railway FY2004 Operating 

Budget Update (February 4, 20030 
Agenda Item 9 - Michael T. Burns, General Manager memorandum of May 24, 2002 
(Subject: Budget Recommendations) 



Page 13 of 13 



f 



).3t> 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

Cancellation of Regular Scheduled Meeting 



5 for 



>/o 



f 



Tuesday, February 11, 2003 
^and 
Notice of Special Meeting and Agenda 

for 

Thursday, February 13, 2003 at 2:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room) 

San Francisco, California 



Members: 
Daniel Murphy (Chair), Sue Cauthen, 
Bruce Oka, David Pilpel, Tom Wetzel 



The Municipal Transportation Agency (MTA) Citizens' Advisory Council (CAC) can be contacted as 
follows: 

Municipal Transportation Agency 

Citizens' Advisory Council 

401 Van Ness Avenue, Suite 334 

San Francisco, CA 94102-4524 

(415) 554-6873 Voice (415) 554-4103 Fax 



NOTE: Members of the Citizens' Advisory Council (CAC) who are not members of this Committee 
may attend this Committee meeting. In the event that a quorum of the entire Council is present, 
this Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



DOCUMENTS DEPT, 
FEB 1 2DC3 



SAN FRANCISCO 
PUBLIC LIBRARY 



Disability Access 

This meeting will be held in Room 334 (Conference Room) at 401 Van Ness Avenue, San Francisco, between McAllister 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd ( 
floor, make a left, and enter through Room 334. ^ 






The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 4 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



• 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 



AGENDA 

Special Meeting 

Thursday, February 13, 2003 at 2:00 p.m. 

401 Van Ness Avenue, Room 334 

San Francisco, California 

1. Call to Order/Roll Call 2:00 

2. Review and adopt minutes (Discussion/Action) 2:05 

3. Public Comment 2:10 

4. Report of the Chair (Discussion/Action) 2:15 

5. Fiscal Year 2003 Budget, Including Deficit Closure Plan and Force Reductions 
(Discussion/Action) 2:20 



•> 



6. Fiscal Year 2004 Muni Budget (Discussion/Action) 2:30 

7. Fiscal Year 2004 Department of Parking & Traffic Budget (Discussion/ Action) 3:10 

8. Parking Revenues (Discussion/Action) 3:40 

9. Review of Service Design & Marketing Recommendations forwarded to FAC (Discussion/ 
Action) 4:00 

10. Review of Previous Year's Budget Recommendations (Discussion/ Action) 4:10 

11. Committee Members' Questions/Information Requests (Discussion/ Action) 4:20 

12. Schedule Upcoming Meetings and Agenda Items for Same 4:25 
Next regular meeting scheduled for Tuesday, March 11, 2003, 5:15 p.m. 

401 Van Ness, Room 334 

13. Adjournment 4:30 



*) 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

Tentative Topic Calendar 

March 2003 

Shortfall in Capital Budget Over Coming 20 Years 

Insurance Overview, Risk Management, and Effect of Proposition E 

Vehicle Maintenance System/Materials Management System (VMS/MMS) 

5307 Swap 

Municipal Railway Improvement Fund (MIF) 

Translink (evaluation report to review?) 

April 2003 

Quarterly Review of Revenues and Expenses 

Fiscal Year 2001/2002 Audits (Metro East land acquisition accounting) 

Maintenance Budget 

May 2003 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (need to establish unresolved outstanding 
issues prior to meeting) L 

not yet scheduled 



o.S3 
!3/o3 







Municipal Transportation Agency 
^Citizens ' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

DOCUMENTS DEPT 
FINAL MINUTES 

of JUL 1 8 2003 

•$ Special Meeting san francisco 

PUBLIC LIBRARY 

Thursday, February 13, 2003 at 5:00pm 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was called to order at 2:00 p.m. 
The meeting had been relocated to Room 308 (Conference Room). 

Committee Members Present: Daniel Murphy (Chair), Bruce Oka, David Pilpel 
Committee Members Absent: Sue Cauthen, Tom Wetzel 

Council Members Present: Norman Rolfe, Steve Ferrario 

Municipal Railway (Muni) Staff Present: 

Alicia Fletcher (Manager, Finance and Administration, Management Budget and Analysis), 
B. J. Dix (Principal Administrative Analyst, Finance and Administration), Ann Carey 
(Finance Manager, Finance and Administration), Lisa Mancini (Deputy Executive Director), 
Paul Czechowicz (MTA CAC Liaison), Vincent Dunlap (MTA CAC Secretary) 

Department of Parking and Traffic (DPT) Staff Present: 

Julia Dawson (Deputy Director, Budget and Administration), Diana Hammons (Director, 
Government Relations & Public Affairs) 

2. Review and Adopt Minutes (Agenda Item 2 - Action). The Chair indicated that 
previous Committee draft minutes had been referred to David Pilpel per his request and had 
not been received by the Secretary. The Chair deferred review and adoption of minutes to 
the next meeting. 

3^HHiblic-^n^ent^§enda4tem^}^l^3uM 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair stated that as 
Council Chair, he attended the Municipal Transportation Agency Board (MTAB) Special 
Meeting of Tuesday, February 11, 2003 regarding the proposed Municipal Railway (Muni) 
fare increase. The Chair stated that a report was made to the MTAB regarding the 
Committee's budget review process and recommendations would be forthcoming contingent 
on the Council's approval. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
«(415) 554-6873 FAX (415)554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

He stated that public comment given at the MTAB Special meeting included by his count was 
about six speakers opposed to any increase including representatives from People's Budget, 
Senior Action Network and the Green Party; three speakers supported the increase including 
a representative from the Chamber of Commerce; two speakers spoke in advocate that 
disabled riders should pay an equal fare; one speaker commented that the Transit Impact 
Development Fee (TIDF) should be expanded and better collected; representative from 
Commuter Check commented that a round number was preferred for the Fast Pass Program; 
four speakers supported an increase of Parking Fees including representatives from the 
Sierra Club and WalkSF; two speakers suggested higher fines and meter rates; three 
representative from Rescue Muni suggested a Fast Pass cost of $40.00, a raise in Youth 
Fares and reinstate Cable Car Transfers, respectively; and comment was given to eliminate 
monthly free parking for City employees. 

Mr. Murphy stated that the MTAB indicated that Youth Fares should not be increased and the 
Fast Pass should be increased not to exceed $45.00. 

The Chair stated that a reorder of agenda items was necessary due to Staff availability. 
Alicia Fletcher (Manager, Finance and Administration, Management Budget and Analysis 
[Muni]) stated that concerning Agenda Item 5, Lisa Mancini (Chief Operations Officer [Muni]) 
would be available later for discussion concerning the Deficit Closure Plan and Force 
Reductions. Mr. Pilpel suggested that Agenda Item 10 should be called earlier in priority. 
The Chair indicated his desire not to reagendize Item 10. The Chair then called for Agenda 
Item 6. 

5. Fiscal Year 2004 Muni Budget (Agenda Item 6 - Discussion/Action). In response to 
the Chair's question concerning the status of the Fiscal Year 2004 Muni Budget, Ms. Fletcher 
stated that the budget is balanced and would be presented to the MTAB on February 18th. 
Committee Members were provided a copy of the FY2004 Proposed Budget (attachment). 
Ms. Fletched gave the Committee a brief overview of the current deficit situation and 
commented on proposals to close the deficit gap as follows: 

• Initial budget deficit projection at approximately $38M. Downward revisions to 
revenue estimates and increases in expenditures lends to a total deficit projection of 
about $52M/$53M. A variety of proposed solutions including revenue and 
expenditure initiatives have been developed in balancing the Fiscal Year 2004 Muni 
Budget. The initiatives proposed in conjunction with the Department of Parking and 

Traffic (DPT) revenue modifications to the shared General Fund parking fines and 

fees are expected to generate a net to Muni in the amount of$10.4M. Muni would 
receive $20.8M from the proposal but Muni's General Fund Transfer would be 
reduced by $10.4M. 

• Modifications to the fare structure, fixed route and paratransit services. It is 
estimated that approximately $15. 5M would be generated as a result of the fare 
structure modifications. 

• Use of $10M in flexible Federal Funding as had been used in Fiscal Year 2003. 

• In collaboration with DPT, modifications to Garage Rates combined with increase in 
Parking Tax are projected to generate about $1.6M/$1.7M. 

Page 2 of 11 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

• Combined totals of the proposed revenue solutions to the deficit is about $37. 6M 
resulting in a remaining $15M deficit. Solutions are being proposed in adjusting 
expenditure to resolve the remaining $15M deficit. 

Expenditure solutions to resolve the remaining $15M deficit were described as follows: 

• Achieve $3M in Service Management, i.e., savings from the (Operator) Platform 
Budget that include some adjustments in service and internal reductions (increase 
efficiencies of current scheduled runs and better management of available Transit 
Operators). Discussions with Transportation Workers Union Local 250-A are 
ongoing concerning placing more "Driving Drivers" onto revenue runs. 

• A proposal of approximately $5M in internal efficiencies that are a whole range of 
different management actions to reduce cost which included eliminating cell 
phones, selling non-revenue vehicles, reducing overtime, restructuring shifts to 
reduce premium pay, deferring a large portion of Muni's Marketing Program, and 
etc. 

• The budget also assumes approximately $7M in labor participated, which is cost 
sharing with labor. Savings could take the form of wage concessions, unpaid 
furloughs; employees contributing full amount to retirement, etc. Implementation 
of Reductions in Force (RIF) in Fiscal Year 2004 could occur if the assumed labor 
savings are not achieved through the current City's Collective Bargaining process. 

Mr. Murphy inquired about changes to the proposed new fare schedule subsequent to 
Tuesday's MTAB meeting. Ms. Fletcher stated that per direction from the MTAB, the Senior 
Discount Cash Fare would remain at $0.35 rather than raising it as initially proposed to 
$0.45. The Monthly Fast Pass would increase to $45.00 vice $43.75. Both changes had 
been implemented in the fare proposal. The Youth Monthly Pass fare would remain the 
same as initially proposed but the Youth Cash Fare would be readjusted back down to $0.35. 

In response to Norman Rolfe's question concerning Miscellaneous Revenue from Property 
Rentals regarding the planned Mission and Steuart Ferry Terminal Hotel Development, Ann 
Carey (Finance Manager, Finance and Administration [Muni]) explained that the project is on 
hold at this time. She stated that the Developers extended their option to develop that 
parcel by paying Muni an extension fee and the monies received goes into the project budget 
for that site. Responding to Mr. Rolfe's question concerning the Developers' payment to 
relocate trolley wires and the required new restroom, Ms. Carey commented that those 
payments would also be in the project's budget. She commented that the Developers' cost 



and revenues at this point are outside the Operating Budget, and until that hotel is operating 
under the terms of the operating agreement there would be revenues to Muni that would be 
applied to the Operating Budget. Ms. Carey commented that there are Muni costs associated 
with the site management. Mr. Rolfe inquired about a possible increase in operating cost 
that had been cause by having to relocate buses from the 12th Street Terminal. Ms. Carey 
expressed the opinion that to her knowledge the cost has not been quantified. Mr. Rolfe 
expressed the opinion that Muni is currently incurring several thousand bus hours a year 
because of having to add one bus to the 21-Hayes Line. He expressed the opinion that if 
Muni had been able to relocate back to the terminal an extra bus on the 14-Mission Line 

Page 3 of 11 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

could have been saved. This extra bus on the 14-Mission should be considered as cost to 
the project, which amounts to about $200,000.00 per year. 

Mr. Pilpel suggested that a formal request for a copy of the agreement with the 
Developer and accounting of funds concerning the project be provide to the 
Committee. The Chair stated that the Mission and Steuart Ferry Terminal Hotel 
Development Project would be agendized for the Committee meeting in May at 
which time a request for information could be submitted. 

In response to Mr. Rolfe's question concerning the allocation of Fast Pass revenues by mode, 
Ms. Fletcher stated that the type of service is not identified when using a Fast Pass and the 
entire revenue is allocated from the purchase of the Fast Pass to the Fast Pass Line Item. 

Mr. Murphy questioned the status of the Municipal Railway Improvement Fund (MIF) in 
regard to the budget. Ms. Fletcher stated that the MIF is proposed to be funded at 
$300,000.00, which is approximately $450,000.00 less than funding allocated in Fiscal Year 
2003. The $300,000.00 would be used for continuing the Employee Assistance Program. 
Reductions in MIF include postponing the Ambassador and the Friends In Muni Programs. 

Mr. Murphy stated that the Committee intends to suggest recommendation concerning 
components of the revenue package of the budget. He expressed concerns regarding 
possible key policy trade-offs that are imbedded in the budget that should be brought to the 
attention of the Committee. Ms. Fletcher stated that in terms as to how the budget is 
balanced, the internal efficiencies have taken whatever small amount remaining from the 
current year that could in any way be considered discretionary and the remaining amount 
has been essentially eliminated. She added that if any element of the budget does not go 
forward, Muni is at a point that service cuts would have to be considered. She expressed the 
opinion that Muni is not willing to make service cuts and has been very focused on 
maintaining the quality of service as provided in the last couple of years. 

Bruce Oka expressed concern that the Council's recommendations concerning the budget 
may not have a significantly impact on the proposed budget. He stated that Muni Finance 
has put together a comprehensive budget proposal and questioned the viability of the 
Council's input not being a part of the finalized budget proposal. The Chair expressed the 
opinion that having attended the MTAB meeting that the revenue portion of the budget is 
still very much a work in progress and the MTAB might make adjustments. He commented 
that the MTAB appeared particularly interested in Rescue Muni's proposed alternative that 
bears a certain resemblance to the Committee's ideology regarding proposed changes to the 
budget. 

The Chair suggested that the drafting and approving of any recommendations 
should be done towards the end of the meeting since the Committee had not 
heard the DPT Budget presentation. 

In response to Mr. Pilpel's question regarding the incorporation of internal reductions and 
other budget reductions as listed on Page 295 of the attached, Ms. Fletcher stated that the 
target saving figure had been incorporated into the budget, but the specifics as to how it 

Page 4 of 11 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

would be reached is still under negotiation. Mr. Pilpel pointed out that the deficit gap had 
not quite been closed. Ms. Fletcher stated that clearly there had been some slight change 
regarding expenditure and this document introduces for the first time increased to Garage 
Revenues. She commented that the net amount anticipated from the garages was about 
$1.7M and the line item is explained under the Miscellaneous Revenues of the Revenue 
Narrative Section to the Miscellaneous Transit Operating Revenues. 

In reply to Mr. Pilpel's question concerning underlining Sales Tax economic assumptions 
affecting revenue projections, Ms. Fletcher stated that revenue projections are simply the 
best projections that can currently be made. She added that it is guaranteed that revenues 
would be somewhat higher or lower than what is projected at any given time. The 
Comptroller is responsible for certifying Muni's revenues and is the source of many revenue 
projections. So, whatever underlining assumptions the Comptroller is using, specifically in 
the Sales Tax area, are filtered through each of the revenues and projections proposed. 

The Chair stated that Agenda Items 7 and 8 would be combined together. 

6. Fiscal Year 2004 Department of Parking & Traffic Budget (Agenda Item 7) and 
Parking Revenues (Agenda Item 8) - (Discussion/Action). Julia Dawson (Deputy Director, 
Budget and Administration [DPT]) provided the Committee an oral summary of DPT's current 
budget proposal in that the copying of the DPT budget documents had not been completed 
for distribution to the Committee at this time. Ms. Dawson stated that DPT's budget 
proposal recommendations included increases to every single City Garage Rate and a $0.50 
increase in Parking Meter Area Rates. 

She explained that the increase in Garage Rates is approximately $12.2 M. A cumulative 
total was not available and DPT, Muni, and Recreation and Parks Department would receive 
the benefit of those increased revenues. Garage net revenue from budget is $0.6M. 
Considering prior year's budget, but not using previous assumptions, DPT revenues to Muni 
would be about $0.5M which is an actual net increase to Muni of about $1.3M without 
Parking Tax - anticipated revenues: $1,354,969.00 to Muni and $687,540.00 to Recreation 
and Parks. Recreation and Parks Department over previous budgets difference is about 
$0.1M. Ms. Dawson stated that the placeholder in Muni's budget for Parking Garages and 
Tax is extremely close to DPT's current estimates, however, the responsibility for projecting 
Parking Tax is the responsibility of the Comptroller. The fee increase in the DPT Parking 
Garages is worth $753,924.00. Ms. Dawson explained the funding process in relating to 
Proposition E and General Fund transfer of DPT revenues. DPT currently is projecting a 
General Fund transfer of $27.8M. 

DPT's increases in projected expenditures include: 

• Professional Services Line Item (operational) increases as a result of more frequent 
revenue (coin) collecting and associated increase in the counting of coins from 
proposed increase in Parking Meter Rates. 

• Reserve $1.5M in Parking Meet Project cost. The loan amount anticipated in current 
year budget covers Parking Meter Project cost but not a Sales Tax amount. 

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Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

• Line item changes that affect DPTs attempt to reduce salaries savings in the 
Enforcement Divisions. Last Fiscal Year's savings was 15%. Given the increase in 
revenues the salaries savings would be reduced by $10%, which would convert into 
additional officers on the streets. 

The Chair specifically inquired into the structure of the Parking Garage Rates in the proposed 
budget. Ms. Dawson commented that parking garages were built and the policy has always 
been to support short-term parking to benefit local business. Sales Tax revenue generated 
from local business is in effect returned to Muni and other City Departments as General Fund 
revenue. She stated that rates were designed on a case-by-case basis for each garage. 
Local market rates, what the customers could bear, and garage use patterns were 
considered in an attempt to minimize the reduction in revenue that could result from a rate 
increase. She explained that garages are discretionary revenue. As a result of the 
downward economy and a profound decreased in garage usage presently anticipated garage 
revenues did not materialized. Ms. Dawson stated that an across the board Garage Rate 
increase would not be recommended for a variety reasons, i.e., difference in garages' 
customer base and competition with commercial parking lots operators. 

In response to Mr. Rolfe's question regarding monthly parking at City Parking Garages, Ms. 
Dawson explained that all City garages have monthly parking. She explained that parking 
garages could not operate depending solely on transient use because revenue and transit 
use fluctuate during the day. Diana Hammons (Director, Government Relations & Public 
Affairs [DPT]) commented that it is important to understand that the City has made a 
commitment to these assets (garages) and the Parking Authorities are mandated to operate 
the garages in a responsible, profitable business manner. Ms. Dawson recommended 
that the Committee consider an additional presentation on the business of 
parking garages to understand garage operations. 

In reply to Mr. Rolfe's questions concerning free parking spaces, Ms. Hammons stated that 
there are twenty-two (22) spaces at the Performing Arts Garage that through the Clerk of 
the Board are issued to staff of the Board of Supervisors. DPT does not provide free parking 
to City employees in the garages. 

Mr. Pilpel and Mr. Oka expressed their dissatisfaction in not having received any formal 
documents from DPT concerning its budget and stated that it is difficult to make a 
recommendation without reviewing occupancy data and garage information. Ms. Hammons 
stated that occupancy data and garage information would have not been included in DPT's 
Budget and that such information could be provided at the request of the Committee. She 
explained that the Parking Authorities Budgets are approved separately. Ms. Dawson 
explained that there are individual garage budgets that will be presented to the MTAB that 
are line-by-line item detailed, but the net revenue of those garages would be approved as 
reflected in the proposed budget placeholder. She added that the leased individual garages 
operational line item budgets are to be presented to the MTAB for review and the rate 
change proposal is contained in the DPT budget proposal. Ms. Dawson stated that the use 
utilization rates are not included in the proposed DPT budget. 



Page 6 of 11 



* 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

Following a detailed discussion regarding the timely submission of budget documents for 
Council as outlined in Proposition E, Ms. Fletcher commented that this is a most difficult and 
unusual time, and process problems have occurred which are driven by a very compressed 
timeframe for completing the budget. The Chair recommended that discussions 
should occur following the current budget submission concerning DPT's budget 
process and review requirements as outlined in Proposition E. 

Following a generally discussed concerning the integration of DPT and Muni functions, and 
the impact consolidations could have on the budget, the Chair suggested that the 
Committee consider making a recommendation that as a priority DPT and Muni 
should pursue over the coming year economies relative to 
integration/consolidation issues. 

Ms. Dawson stated that before the end of the meeting copies of the DPT Budget documents 
would be provided. 

7. Fiscal Year 2003 Budget, Including Deficit closure Plan and Force Reductions 

(Agenda Item 5 - Discussion -Action). Lisa Mancini (Deputy Executive Director) addressed 
the Committee regarding possible Reduction In Force (RIF) in 2003. Ms. Mancini explained 
that at this time last year (2002) an unexpected budget shortfall was discovered concerning 
increases primarily in healthcare cost. As a result of the Mayor's negotiations with Labor 
Unions pertaining to the healthcare budget shortfall, Labor Memberships were asked through 
their Unions to approve a members' contribution to their retirement fund. In exchange for 
the voluntary contribution, an agreement was reached that guaranteed participating 
bargaining union exemptions from layoffs for the current year (2003) and a 1% increase 
would be added to the coming years' (2004) negotiated raises. Service Employee 
International Union (SEIU) Local 790, Transportation Workers Union (TWU) Local 200, and 
International Association of Machinist Local 1414 did not agree with the pension contribution. 
At this point, in order to achieve saving from the 2002 budget that would carry into the 
Budget, layoffs are being considered that will affect memberships in Locals 1414 and SEIU. 
Local 200 is not being considered primarily because in next years' budget (2004) layoffs 
might be require of Municipal Executive Association (MEA) employees and some MEA 
employees could revert to Local 200. The methodology is to effect layoffs to Local 200 at 
one time. 

Ms. Mancini stated that the Fiscal Year 2004 labor negotiations have begun and labor savings 
could be achieve. It is anticipated that even with forthcoming labor savings it does not 
eliminate the need for some layoffs. Ms. Mancini commented that if all the labor 
participation becomes a part of next years' budget (2004), it is remotely possible to recall 
SEIU employees laid off in 2003 sooner than waiting the whole year - obviously layoffs are 
not desired. 

A draft list of potential layoffs has been prepared consisting of the following first round 2003 
Budget layoff. 

• Clerical and secretarial positions spread throughout the organization by seniority. 

• An electronic data processing position (keypunch). 

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Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

• A rollback to the number of Car Cleaners employed to the levels around October 
2001. 

• Reductions in the number of various Passenger Service Report (PSR) and telephone 
information clerks (communication workers). 

• Station Cleaners. 

• The 1414 RIF would be primarily achieved through consolidating the both the Woods 
and Green Special Machine Shops. RIF would be affected by seniority, eliminating 
duplications of certain specialized functions and the equivalent of one shop's worth 
of employees. 

Ms Mancini suggested that the Committee should consider function areas that RIF 
should not occur or possible trade-offs relative to only Locals 1414 and SEIU. 

The Chair commented that the policy trade-offs appear to be self-evident and 
suggested that the Committee should considering a recommendation addressing 
the RIF impact on Car and Station Cleaners. 

In response to Mr. PilpePs question concerning the 2003 Budget decision processes requiring 
a vote of the MTAB and would a package be presented before implementing layoffs, Ms.. 
Mancini stated that discussions concerning the RIF was held at the MTAB meeting on 
February 18th in public session and the Board of Directors did not have any questions or 
express any concerns. 

Ms. Mancini stated that a number of factors had been taken into consideration regarding 
potential RIF. A title-by-title review of job functions with regards to seniority as well as the 
desire to not to loose critic functions was taken into consideration in developing the draft RIF 
list. Ms. Mancini stated that the RIF are all personnel and budgetary decisions, and the 
savings from personnel cuts are included in the budget. A date has not been established for 
distributing layoff notices and Muni is awaiting directions from the Mayor's Office concerning 
this matter. 

Replying to Mr. Pilpel's question concerning Station Agents staffing, Ms. Mancini stated that 
there is a budgeted number of Station Agents, manning levels are currently below that 
budgeted number, and cuts are not being proposed regarding Station Agents. Generally, 
staffing of any of the Secondary Booths is not being done. Occasionally the Primary Booth 
has had to been staffed by Station Agent or Proof of Payment (POP) Supervisors during the 
periods a Station Agent was not available. 

The Chair asked for a brief description of RIF being considered that may affect budget year 
2004. Ms. Mancini stated that reductions being considered include: 

• Primarily management, three automotive service workers, a couple of track workers, 
and some accounting, analytical and personnel staff which will mostly affect 
employees of the International Brotherhood of Electrical Workers Local 21. 

• Construction Division Project Personnel layoffs resulting from project workers whose 
projects just do not have financial support. 

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Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

• Not filling at least through the year the Deputy General Manager Transportation 
positions. 

• Anticipated senior retirements. 

• Terminating some retired part-time employees. 

The Chair extended his thanks to Ms. Mancini for taking the time to address the Committee. 

8. Fiscal Year 2004 Department of Parking & Traffic Budget (Agenda Item 7 - 
Discussion /Action). The Committee received copies of the DPT Budget (attachment) at this 
time. The Chair commented that the Committee had had some unresolved questions 
concerning the earlier discussion on this matter. 

Mr. Pilpel inquired as to the method of public outreach regarding rates changes as proposed 
in the document. Ms. Hammons stated that there is public hearing scheduled regarding the 
fare changes for Tuesday, February 18th at the MTAB and public noticing has been posted as 
required. She stated that the proposal concerning the parking fines would also be presented 
before the Board of Supervisors, which will include another round of public hearing. 

The Chair stated that his understanding is that the proposed Parking Rate Changes are 
exclusively within the purview of the MTAB and the Parking Meter Rate and Fines are to go 
to the Board of Supervisors, respectively. 

In response to Mr. Pilpel's request that staff provide an overview of the changes, the Chair 
requested that DPT staff briefly address the major changes. Ms. Fletcher stated that in 
terms of the revenue proposals the two major changes are the proposed Parking Meter and 
Parking Garage Rates that had been briefly discussed earlier. 

Page 18 of the documents outlines the number of meters, current and proposed hourly rate, 
and estimated revenue. Additional information included regarding the rate conversion 
process. She stated that additional expense in the amount of about $57,000.00 is 
anticipated regarding the purchase of new decals and assistance in programming the 
electronic meters. 

Page 18 also starts the Garage Rates proposal, which provides a brief discussion on the 
criteria and development of the rate proposal. A summary table provides the current and 
proposed rates, and estimated revenue for each rate for each garage. 



Pages 24 through 26 list the Municipal Railway Garages; pages 27 and 28 list the Recreation 
and Parks Garages. 

Page 17 indicates a minor change in Street Closures Fees that appropriate cost the difference 
between Street Fairs (large scale events) and Block Parties. 

Page 16 lists a proposed change to the Curb Painting Program and rates have not 
significantly been raised since the late 80', but a rate adjustment was done in 1994. 



Page 9 of 11 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

Mr. Pilpel requested copies of the analysis that support the proposed changes to 
the Curb Painting fee increase. The Chair agreed and requested that DPT Staff 
provide an electronic copy of the analysis spreadsheets data to the Council's 
Secretary for distribution to Committee Members and Mr. Rolfe. 

The Chair indicated that the Committee should consider drafting budget recommendations at 
this time. Following open discussion of budget concerns, Mr. Pilpel moved the following 
motion, which was seconded by Mr. Oka. 



Motion: The MTA CAC recommends that: 

With regard to Fiscal Year 2002-2003 and 2003-2004, station 

cleaning be prioritized higher than office cleaning; 

All existing temporarily exchanged ("tx'd") positions should be 

changed to reflect actual staffing practices; 

All vacant positions should be deleted and subsequently justified 

when funds permit; 

In the event that youth cash fares remain at $0.35; senior/disabled 

cash fares can still be raised to $0.45; 

BART/ Muni transfers should be kept at the current practice of one 

adult fare for a two-part transfer. Any changes to that arrangement 

should be proposed as a separate item for future considerations; 

Additional staffing in Service Planning is needed to review Muni's 

route network and plan for Bus Rapid Transit (BRT) and other efforts 

to speed up service; 

In our opinion, Muni meets the Charter-mandated criteria for a fare 

increase at this time; 

A balanced package of a moderate fare increase, a moderate 

increase in parking revenues, some reductions in service, some 

savings from labor, and some reductions in staffing are all necessary 

to balance the budget; 

We endorse the continued use of Federal Transit Administration 

(FTA) Section 5307 money to assist in budget balancing; and 

Continued efforts to bring Muni Improvement Fund (MIF) functions 

in-house and reduce/eliminate the total level of MIF expenses 

should be pursued. 



The motion unanimously passed. 



Daniel Murphy (Chair), Bruce Oka, David Pilpel voted yes; Sue Cauthen, Tom Wetzel 
absent. 

9. Review of Service Design & Marketing Recommendations (Agenda Item 9 - 
Discussion - Action). A brief discussion of Service Design & Marketing Recommendations 
was discussed in conjunction with the drafting of the Committee's proposed 
recommendations to the Council. 



Page 10 of 11 



' 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, February 13, 2003 

10. Review of Previous Year's Budget Recommendations (Agenda Item 9 - 
Discussion/Action). The Committee discussed previous year's budget recommendations in 
conjunction with the drafting of proposed recommendations. 

11. Committee Members' Questions/Information Request (Discussion/ Action - 
Agenda Item 10): Committee Members and Council Members attending gave no 
questions/information request for follow-up. 

12. Schedule Upcoming Meetings and Agenda Items (Agenda Item 12 - 
Discussion/Action). The Chair indicated that the next regular meeting of Committee would 
not take place on Tuesday, March 11, 2003. The next meeting of the Committee would be 
rescheduled and Committee members would discussed establishing meeting dates following 
tonight's Council's meeting. 

13. Adjournment. The meeting adjourned at 4:57p.m. 

Attachments: 

Agenda Item 5 - San Francisco, Municipal Transportation Agency, FY2004 Proposed Budget, 

Municipal Railway Department, Department of Parking and Traffic 

((February 18, 2003) 
Agenda Item 8 - San Francisco Department of Parking and Traffic Proposed Budget Fiscal 

Year 2004 



Page 11 of 11 



f 



( 



c: 

§0.33 

fl/flJ 




Municipal Transportation Agency 

Citizens Advisory Council D ocUMENTS DEPT 



f Finance & Administration Committee (FAC) 



City & County of San Francisco 



MAY 1 9 2003 



SAN FRANCISCO 
PUBLIC LIBRARY 



^Notice of Regular Meeting and Agenda 

Wednesday, May 21, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 



Committee Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka, David Pilpel 



Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 



JOTES: Notices of meeting and agenda, and minutes are available at the San Francisco Public 
Library (Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website 
at www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public 
inspection and copying at 401 Van Ness Ave, Room 334, during regular business hours. 



Members of the Citizens' Advisory Council who are not members of the SRQC may attend 
Committee meeting. In the event that a quorum of the entire Council is present, this 
Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



; 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVE NUE -Room 334 -SAN FRANCIS CO-CA. 94102-4524 
8(415) 554-6873 FAX (415)554-4103 



« 






>1 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
* the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

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Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
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Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall(5)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



• 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 



item 
Number 



AGENDA 

Regular Meeting 

Wednesday, May 21 , 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room #335) 

San Francisco, California 



Item 



Estimated 
Time 



3. 



6. 
7. 

8. 
9. 

10. 



Call to Order/Roll Call 

Review and adopt minutes of October 8, 2002, December 4, 2002, 
December 10, 2002, January 14, 2003, February 5, 2003 and February 
13, 2003 (Action) 

Public Comment 

Report of the Chair (Discussion/Action) 

Fiscal Year 2004 Budget Update (Discussion/Action) 

Implementation of Fare Increase (Discussion/Action) 
Translink Update (Discussion/Action) 

5307 Swap (Discussion/Action) 

Revision of Tentative Topic Calendar (Discussion/Action) 

Committee Members' Questions/Information Requests 
(Discussion/Action) 



3:00 
3:05 

3:10 
3:15 
3:20 

3:50 
4:05 
4:20 

4:35 

4:45 



11 



Set New Regular Meeting Date (Discussion/Action) 



4:50 



12. 



Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Tentatively Scheduled Next Regular Meeting: Wednesday, June 18, 
2003, 401 Van Ness, Room 334 (Conference Room 335), 3:00 PM 



4:55 



13. 



Adjournment 



5:00 



u 



., 



M 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

City & County of San Francisco 

Tentative Topic Calendar 

June 2003 

Shortfall in Capital Budget Over Coming 20 Years 
Insurance Overview, Risk Management, and Effect of Proposition E 
Vehicle Maintenance System/Materials Management System (VMS/MMS) 
Municipal Railway Improvement Fund (MIF) 

July 2003 

Fiscal Year 2001/2002 Audits (Metro East Land Acquisition Accounting) 

August 2003 

Transit Impact Development Fee (TIDF)/SoMa Service Follow-up (Need to establish unresolved 
outstanding issues prior to meeting) 

Follow-up Items: 

Proposition B Process, Perratta Bill, Quarterly Review of Revenues and Expenses; Parking 
Revenues, Fiscal Year 2004 Muni/DPT Budgets, MTA CAC Budget Recommendations of 
February 19, 2003; Deficit Closure Plan and Force Reductions. 



©2003 San Francisco Municipal Railway. All Rights Reserved. 
Page last updated May 16, 2003. 
Information last updated May 16, 2003 



.ii 



♦ 



41 



< 




City & County of $an Francisco 

Municipal Transportation Agenc\POCUMENTS DEPT 

Citizens' Advisory Council (CAC) 

* 7 v y MAY 2 3 20C3 

Finance & Administration Committee (FAC)SAN FRANCISCO 
90-23 *" PUBLIC LIBRARY 

Notice of Cancellation of Regular Meeting 

-a^ for 

*H** Wednesday, May 21 , 2003 at 3:00 p.m. 

1l//«3 401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

The regular meeting of the FAC was cancelled due to quorum not being met. 

Committee Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka, David Pilpel 

Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 

(2 Vacancy) 

NOTE: Members of the Citizens' Advisory Council who are not members of this Committee may attend Committee 
meeting. In the event that a quorum of the entire Council is present, the Committee shall act as a Committee of the 
Whole. A vote of the Committee of the Whole does not constitute final Council action; the full Council must ratify all 
Committee action. 

btices of meeting and agenda are available at the San Francisco Public Library (Main), 100 Larkin Street - 
Government Section (5th Floor) and on Muni's website at www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Ave, Room 334, during regular business hours. 

Know Your Rights Under The Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the people's review. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at (415) 554-7724; by fax 
at (415) 554-5163; or by email at donna hall(5)sfqov.orq . 

Persons interested in obtaining a free copy of the Sunshine Ordinance may contact Ms. Hall or may view and print it 
from the web site www.sfqov.org/bdsupvrs/sunshine/ordinance.htm . 

Lobbyist Registration and Reporting Requirements \ 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Lobbyist Ordinance [San Francisco Campaign and Governmental Conduct Code § 2.100] to 
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San 
Francisco Ethics Commission at 30 Van Ness Ave Ste 3900, San Francisco CA 94102; telephone (415) 581-2300; fax 
'415) 581-2317; website www.sfqov.org/ethics/ . 

The MTA CAC may be contacted as follows: 
Citizens' Advisory Council, Municipal Transportation Agency 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415)554-4103 



<• 










Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee (FAC) 

City & County of §an Francisco DOCUMENTS DEPT. 



MAY 2 3 2X3 
f 33 |otice of Special Meeting and Agenda SAN FRANC|SC0 

PUBLIC LIBRARY 
Wednesday, May 28, 2003 at 12:30pm 

'■*/° J ' 401 Van Ness Avenue, Room 308 (Operation's Conference Room #312) 

San Francisco, CA 



Committee Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka, David Pilpel 



Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Norman Rolfe, Linton Stables, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 



* 



NOTES: Notices of meeting and agenda, and minutes are available at the San Francisco Public 
Library (Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website 
at www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public 
inspection and copying at 401 Van Ness Ave, Room 334, during regular business hours. 



Members of the Citizens' Advisory Council who are not members of the SRQC may attend 
Committee meeting. In the event that a quorum of the entire Council is present, this 
Committee shall act as a Committee of the Whole. A vote of the Committee of the Whole 
does not constitute final Council action. The full Council must ratify all Committee action. 



* 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 



401 VAN NESS AVENUE-Room 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415)554-4103 



Disability Access 

Meetings are held in Room 334 (Conference Room 335) or Room 308 (Operation's Conference Room 312) at 401 Van 
Ness Avenue, San Francisco, between McAllister and Grove Streets (the War Memorial Veterans' Building). From the 
first floor lobby, take either elevator to the 3 rd floor. Make a left and enter through Room 334 for Conference Room 
335 or make a right and enter through Room 308 for Operation's Conference Room 312. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones. Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 






Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

Special Meeting 

Wednesday, May 28, 2003 at 12:30 pm. 
401 Van Ness Avenue, Room 308 (Operation's Conference Room #312) 

San Francisco, California 

AGENDA 



Item 
Number 



Item 



Estimated 
Time 



Call to Order/Roll Call 



12:30 



3. 
4. 

'5. 



Review and adopt minutes of October 8, 2002, December 4, 2002, 
December 10, 2002, January 14, 2003, February 5, 2003 and February 
13, 2003 (Action) 

Public Comment 

Report of the Chair (Discussion/Action) 

Fiscal Year 2004 Budget Update [Attachment] (Discussion/Action) 



12:31 

12:35 
12:40 
12:45 



6. 
7. 

8. 
9. 

10. 



Implementation of Fare Increase (Discussion/Action) 
Translink Update (Discussion/Action) 

5307 Swap (Discussion/Action) 

Revision of Tentative Topic Calendar (Discussion/Action) 

Committee Members' Questions/Information Requests 
(Discussion/Action) 



1:00 
1:15 
1:30 

1:45 

1:50 



11 



Set New Regular Meeting Date (Discussion/Action) 



1:55 



12. 



13. 



Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Tentatively Scheduled Next Regular Meeting: Wednesday, June 18, 
2003, 401 Van Ness, Room 334 (Conference Room 335), 3:00 PM 

Adjournment 



Attachment: 

Agenda Item 5 - MTAB, May 30, 2003, Special Meeting Calendar Item No. 1 1 



2:00 



2:05 



Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee (FAC) 

City & County of San Francisco 

Tentative Topic Calendar 

June 2003 

Shortfall in Capital Budget Over Coming 20 Years 
Insurance Overview, Risk Management, and Effect of Proposition E 
Vehicle Maintenance System/Materials Management System (VMS/MMS) 
Municipal Railway Improvement Fund (MIF) 

July 2003 

Fiscal Year 2001/2002 Audits (Metro East Land Acquisition Accounting) 

August 2003 

Transit Impact Development Fee (TIDF)/SoMa Service Follow-up (Need to establish unresolved 
outstanding issues prior to meeting) 

Follow-up Items: 

Proposition B Process, Perratta Bill, Quarterly Review of Revenues and Expenses; Parking Revenues, Fiscal 
Year 2004 Muni/DPT Budgets, MTA CAC Budget Recommendations of February 19, 2003; Deficit Closure 
Plan and Force Reductions. 





33 


1 






>3 




A 








Municipal Transportation Agency 

^Citizens ' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

| FINAL MINUTES DOCUMENTS DEPT. 

o ■ ?L *■■ JUL 1 8 2003 

f Special Meeting 

SAN FRANCISCO 
PUBLIC LIBRARY 

Wednesday, May 28, 2003 at 12:30pm 
401 Van Ness Avenue, Room 3084 (Conference Room 312) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). The meeting was called to order at 12:42 
p.m. 

Committee Members Present: Daniel Murphy (Chair), Bruce Oka, David Pilpel 
Committee Members Absent: Sue Cauthen 

Municipal Railway (Muni) Staff Present: 

Alicia Fletcher (Manager, Finance and Administration, Management Budget and Analysis), 
Bose Omyemem (Budget Analyst), Darton Ito (Transit Planner, Capital Planning and 
Grants), Paul Czechowicz (MTA CAC Liaison), Vincent Dunlap (MTA CAC Secretary) 

2. Review and Adopt Minutes (Agenda Item 2 - Action). The Chair called for a motion 
to adopt the Committee's minutes of October 8, December 4 and 10, 2002 and January 14, 
February 5 and February 13, 2003. Bruce Oka moved the motion to adopt, however 
David Pilpel indicated that he would not vote to adopt the minutes. He commented 
that he had begun to review the minutes and indicated that typographical errors were found. 
A discussion of the submission and approval process regarding Committee draft minutes 
occurred in which Mr. Pilpel suggested that the draft minutes should be sent to the 
MTA CAC Liaison for review and approval prior to distribution to the Committee. 
The Chair indicated that this is an unnecessary step. The Secretary explained that 
minutes for the Committee had not been prepared since its inception. Draft minutes are 
distributed to Committee members prior to the meeting and it has been verbally agreed that 
Committee members would submit comments/corrections directly to the Secretary. No 

xomraents/£orxecticu3S-r-egarA TJieLJChaijr_jdLeferred_ 



review and adoption of minutes to the next meeting. 

3. Public Comment (Agenda Item 3). The Chair stated that no members of the public 
were present and Committee Members gave no comment. 

4. Report of the Chair (Agenda Item 4 - Discussion/ Action). Daniel Murphy (Chair) stated 
that he had noting new to report. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415) 554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, May 28, 2003 

5. Fiscal Year 2004 Muni Budget (Agenda Item 5 - Discussion/Action). Alicia Fletcher 
(Manager, Finance and Administration, Management Budget and Analysis) provided 
Committee Members a summary of changes to Muni's budget as adopted on February 26 by 
the Municipal Transportation Agency Board (MTAB). She stated that Muni's 2004 Proposed 
Budget was balanced at $466. 1M. As required by the City's Charter, the budget was 
submitted to the Board of Supervisors and to the Mayor by March 1. She explained that 
certain assumptions related to revenue estimates were included in the budget, i.e., 
healthcare cost increases, various other costs increases such as services to other 
departments, and Muni plan to attain $7M in labor savings returns through Reduction In 
Force (RIF). A number of Muni cost were finalized and revenue estimates had been refined 
since February 26. She commented that the MTAB and the Board of Supervisors had taken 
action in implementing some of Muni's budget proposals as contained in the budget. Ms. 
Fletcher stated that the only labor organization that was not eligible for contract negotiation 
this year was Local 250-A (Platform Employees). She commented that the City had 
concluded a majority of its labor negotiations that resulted in changes to Muni's 
expenditures. A revised Fiscal Year 2004 Proposed Budget of $468.5M would be taken to the 
MTAB on May 30 for re-adoption. 

Ms. Fletcher commented that a $52M deficit was realized as Muni approached Fiscal Year 
2004 and that the deficit had been solved through a variety of means. Since February 26, 
changes in revenue estimates and finalized numbers associated with cost increases were 
received causing an increase in Muni's deficit by $8M. The total deficit to Muni would have 
been $60M resulting from a combination of approximately $3M in reduced projected revenue 
and noted final cost increases. 

She mentioned that revenue projections had been refined downward, based on more current 
information in terms of current year performance, and revised thinking about the strength 
and timing of an economic recovery. Revisions were shown in General Fund transfer, Sales 
Tax and Parking Revenues. Ms. Fletcher stated that in response to the MTAB requests that 
the paratransit fare structure be modified, as originally proposed, about $135,000.00 in 
reduced fare revenues was projected. Based on increases in Garage Rates it was initially 
assumed that some growth in 2004's Parking Tax Revenue would have been achieved. 
However, the Controllers Office revised estimated based on current year performance 
indicated that increases would return to 2003 Budget levels for Parking Tax. Ms. Fletcher 
commented that Garage Revenues are somewhat smaller in terms of anticipated increase. 
She stated due to a projected Fiscal Year 2003 deficit funding balances from Fiscal Year 2003 
would not be applied to Fiscal Year 2004 and funds would be used to offset the Fiscal Year 
2003 funding deficit. 

Addressing expenditures, Ms. Fletcher stated as part of the City's efforts to consolidate the 
transportations functions under the MTA the CalTrain Peninsula Joint Powers Board (JPB) has 
moved into Muni's Operating Budget. Muni's cost increased because the support from the 
General Fund for the JPB had not been included in Muni's General Fund baseline calculations. 
A revised General Fund calculation was done with more General Fund support. But, because 
2001 dollars were used to calculate the baseline transfer the net result was about $3M in 
additional cost to Muni. 

Page 2 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, May 28, 2003 

She explained that another element that arose was an actuarial firm study done each year 
that values certain benefits Transit Operators receive and compares those same benefits to 
the benefits received from comparable Transit Agencies. Muni is required under a 
Memorandum of Understanding (MOU) to fund the difference in the Operator Trust Fund to 
the extent there are any inequities between the values of those benefits. The inequities 
were estimated at about $1.35M. 

The Chair concurred with Mr. Pilpel's request for providing the Committee a copy 
of the existing actuarial study that underlines the changes in the Trust Fund 
transfer. 

Commenting on healthcare costs, Ms. Fletcher stated that costs are generally finalized in the 
spring and it was assumed that Fiscal Year 2004 healthcare cost would increase by about 
$4.2M. The end result was about a $4.7M increase - a net growth of about $500,000.00. 

Ms. Fletcher commented on additional expenditures such as grant funded positions that had 
been moved into the Operating Budget, minor changes to workers composition, Third Party 
Administrator Contract, and infrastructure upgrades required in supporting new systems (i.e., 
scheduling and vehicle maintenance). She call attention to Paratransit Contract cost being 
better than anticipated and the cost of the contract had been reduced for Fiscal Year 2004 
resulting in about $5M - 0.27% of the total new deficit's increased cost. Ms. Fletcher stated 
that the budget was rebalanced through expenditure reductions (revised estimates in terms 
of other departments cost for service [$2.5M]) and anticipated labor union ratification of 
tentative agreements with miscellaneous employees savings (non-platform operators) 
contributing the full 7.5% retirement contribution in Fiscal Year 2004 - about $9.6M in 
savings to Muni. The savings were offset, about $1.2M in additional cost, by other 
negotiation items such as additional premium pays and some adjustments for salaries in 
certain classifications. Muni was able to restore some positions originally slated for RIF with 
the total net labor participation at about $5.5M. 

Concluding the presentation, Ms. Fletcher restated that the budget is now balanced at 
$468.5M and would be presented to the MTAB on Friday, May 30, 2003. Pending MTAB re- 
approval, the budget would be resubmitted to the Board of Supervisors and subsequently to 
the Mayor's Office. 

Mr. Oka expressed concern regarding the changes in the paratransit fare structure and 
stated that fare inequities now exist and paratransit taxi users are having to paying three-to- 
four times high fares than lift and group van paratransit users. 

Mr. Oka moved the following motion, which was seconded by Mr. Pilpel: 

Motion: The MTA CAC recommends that the paratransit and senior/disabled 
cash fare scheduled from the original staff proposed budget be 
restored. 



Page 3 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, May 28, 2003 

Mr. Oka presented the Committee a copy of a draft letter from the Paratransit Coordinating 
Council (PCC) Executive Committee in which the Chair read. The draft letter communicated 
support for both lift van and Americans Disabilities Act (ADA) fares being the same. 

Following discussion, the Chair stated that the motion carried. 

(Daniel Murphy, Bruce Oka and David Pilpel voted yes; Sue Cauthen absent). 

Mr. Pilpel expressed concerns regarding Muni absorbing the cost of the JPB and the JPB 
becoming a part of Muni's Operating Budget. Mr. Pilpel moved the following motion, which 
was seconded by Mr. Oka: 

Motion: The MTA CAC recommends that the cost for the CalTrain Joint Powers 
Board (JPB) not be included in the Municipal Railway (Muni) Budget but 
remain elsewhere in the City's Budget as a City responsibility. 

Following discussion, the Chair stated that the motion carried. 

(Daniel Murphy, Bruce Oka and David Pilpel voted yes; Sue Cauthen absent). 

The Chair suggested that the Council should be brief at its next meeting 
regarding the reasons for the JPB funding change. 

Mr. Pilpel commented that there were references made during the MTAB, May 30, 2003, 
Special Meeting Calendar Item No. 11 (attachment to Agenda Item 5) which addressed 
changes in work order cost both affecting Muni and the Department of Parking and Traffic 
(DPT). He also stated that the attachment referenced a new DPT work order with the San 
Francisco Police Department (SFPD). Mr. Pilpel requested with the concurrence of the 
Chair a copy of the proposed new Department of Parking and Traffic (DPT)/San 
Francisco Work Order in the amount of $6M. 

Mr. Pilpel suggested and the Chair agreed that as an agenda topic for the next 
Committee meeting a DPT Budget Update would be calendared. 

In response to Mr. Pilpel's questions concerning how funds are appropriated for new capital 
project for subsequent budget years and how the Capital Budget is handled, Ms. Fletcher 
explained that the Capital Budget is separate from and is not incorporated in the Operating 
Budget. She added that the Capital Budget comprises a whole regional coordination process 
involving the Short Range Transit Plan (SRTP) and Call for Projects. The Board of 
Supervisors authorization is required for setting and establishing funds for capital projects. 
Darton Ito (Transit Planner, Capital Planning and Grants) explained that capital projects 
funding is an ongoing process. He commented as grant funding becomes available an 
accept/expend resolution would be prepared for a project and then presented to the MTAB. 

Mr. Pilpel stated that he has outstanding concerns about how the Capital Projects/Grant 
Funds are handled relative to the annual Operating Budget. 



Page 4 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, May 28, 2003 

The Chair stated that an agenda item topic concerning Capital and Grants Funding 
Process/ Accounting and Appropriations Authority would be added to the 
Committee's list of tentative topics for some future date. 

In response to Mr. Pilpel inquired as to the status of the Council's February 2003 
recommendations concerning the Budget, Ms. Fletcher stated that responses are 
forthcoming. 

Following discussion on RIF, Mr. Pilpel expressed the opinion that the Committee should 
have the benefit of some type of public narrative explaining the problematic impact of 
reductions prior to reductions being enacted and the ability to review individual positions. 
Mr. Pilpel stated that on this basic alone, he finds the budget not being adequate and would 
not support the Committee's approval of the budget. 

The Chair stated that the Committee would revisit the budget process and should 
have discussions regarding the level of narrative required as compared to prior 
year processes. 

The Chair then called for Agenda Item 8 - 5307 Swap. 

6. 5307 Swap (Agenda Item 8) - (Discussion/Action). Mr. Ito stated that he would brief 
the Committee on Section 5307 Program in particularly its relationship to preventative 
maintenance. He briefed the Committee by stating that the Section 5307 Program is Federal 
Transit Administration Funds typically used for rehabilitation and replacement projects such 
as the motor coach and rail replacement projects. In Fiscal Year 2003 Muni received about 
$42M in 5307 Funds. It was decided to use about $10M of the $42M for preventative 
maintenance to help with the 2003 budget situation. The Breda Modification Project (Mod- 
11) would be paid from the Breda Leaseback essentially allowing the Capital Program to 
remain whole. Effectively, about $10M in rail replacement projects would be delayed for 
about one-year. Using Fiscal Year 2003 as a guidepost, the proposal for Fiscal Year 2004 
indicates that Muni typically receives about $40M in sanctioned 5307 Funds. Due to a 
combination of factors, the economy as well as the fact that the authorization of 5307 
Program Funding ends in 2003, there is a continuing resolution to fund a portion of the 
program that does not increase the program. For a combination of reasons Muni started 
with about $30M in 5307 Funds - a significant reduction in this year. Another $10M was 
identified to use in Fiscal Year 2004 to fund the Preventative Maintenance Program. A 
resulting reduction in overall replacement programs for which a number of overhead and 
Cable Car infrastructure projects would have to be deferred. Mr. Ito pointed out that none of 
the deferred projects were in the initial Conceptional Engineering (CER) design phase nor 
were currently under construction and funding for the most part had been preserved for 
ongoing projects. 

Mr. Ito commented that looking forward into Fiscal Years 2005 and 2006 Muni has the 
capability to use $10M per year for preventative maintenance purposes, but a like amount of 
Capital Projects would have to be deferred into subsequent years in order to again use the 
funds. 

Page 5 of 6 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Special Meeting, Thursday, May 28, 2003 

Mr. Pilpel requested a copy of the specific list of projects being deferred for Fiscal 
Year 2004 in order to swap the $10M for operating purposes. Mr. Ito agreed to 
provide the list of projects directly to Mr. Pilpel. 

Mr. Pilpel suggested that the SRTP and CIP should be updated to reflect 
reprogramming of deferred projects to out years with other funding. 

Mr. Pilpel suggested and the Chair agreed that the Committee should schedule as 
a future agenda item topic a discussion on Federal Program Formula Funds. Mr. 
Ito suggested that the Committee should request a presentation sometime in 
August or September. 

7. Set New Regular Meeting Date (Discussion/Action - Agenda Item 11): Mr. Oka 
moved the following motion, which was seconded by Mr. Pilpel: 

Motion: The FAC sets its regular meeting time to the third Wednesday of every 
month at 3:00pm. 

Noting no further discussion, the Chair stated that the motion carried. 

(Daniel Murphy, Bruce Oka and David Pilpel voted yes; Sue Cauthen absent). 

8. Committee Members' Questions/ Information Requests (Agenda Item 10 - 
Discussion/ Action). 

Mr. Pilpel - Requested that the narrative contained in the Lease/Leaseback item to be 
presented to the MTAB be revised to include the Council's recommendation passed during its 
January 2003 meeting and that the item be presented to the FAC at its next meeting. Ms. 
Fletcher stated that Mr. Pilpel's request would be passed on. 

9. Schedule Upcoming Meetings and Agenda Items (Agenda Item 12 - 
Discussion/Action). The Chair indicated the Committee has four agenda items for June (from 
the Tentative Topic Calendar) and two items to be rescheduled from this meeting 
(Implementation of Fare Increase and Translink Update). 

The Chair did not call Agenda Item 6 - Implementation of Fare Increase and 
Agenda Item 7 - Translink Update. 

10. Adjournment (Agenda Item 13). The meeting adjourned at 2:33p.m. 



Page 6 of 6 



Dunlap, Vincent 



=rom: Fletcher, Alicia 

■| *nt: Tuesday, July 08, 2003 3:00 PM 

o: Dunlap, Vincent 

2c: Czechowicz, Paul 

Subject: RE: MTA CAC Request for Information 

Actually, this is something that should be requested from Muni HR. I believe we should still 
provide it, per their request, but you 11 need to talk to HR about how to get a copy. Thanks. 

— Original Message 

From: Dunlap, Vincent 

Sent: Tuesday, July 08, 2003 2:47 PM 

To: Fletcher, Alicia 

Cc: Czechowicz, Paul 

Subject: MTA CAC Request for Information 

Alicia: 

Just a reminder. (I'm not sure how you would like to handle this matter in that Mr. Pilpel is no longer a member of the 
Council.) 

During the MTA CAC FAC meeting of May 28, 2003, David Pilpel with the concurrence of the Daniel Murphy (Chair) 
requested a copy of the actuarial study comparing Transit Agencies benefits. Excerpt from that meeting is provided for 
your information. 

She (Ms. Fletcher) explained that another element that arose was an actuarial firm study done each year that 
values certain benefits. Transit Operators receive and compares those same benefits to the benefits received 
om comparable Transit Agencies. Muni is required under a Memorandum of Understanding (MOU) to fund 
the difference in the Operator Trust Fund to the extent there are any inequities between the values of those 
benefits. The inequities were estimated at about $1.35M. 

The Chair concurred with Mr. Pilpel's request for providing the Committee a copy of the existing 
•actuarial study. 

Respectfully, 
Vincent A. Dunlap 
Secretary, MTA CAC 
554-6873 






l* 






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I 

fiijoZ 



■5?- 



City and County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 



DOCUMENTS DEPT. 



^ Notice of Cancellation of Regular Meeting 

for 

Wednesday, June 18, 2003, 3:00 PM 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 

Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



JUN 1 2 2003 

SAN FRANCISCO 
PUBLIC LIBRARY 



J 



The Finance & Administration Committee (FAC) will not hold its regular scheduled 
meeting, Wednesday, June 18, 2003 at 3:00PM. No agenda for this meeting was 
posted and distributed in advance. 

Please contact Vincent Dunlap (Council Secretary) at (415) 554-6873 should you have any 
questions. 

Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the OCSC may attend 
Committee meeting. In the event that a quorum of the entire Council is present, this Committee 
shall act as a Committee of the Whole. A vote of the Committee of the Whole does not constitute 
final Council action. The full Council must ratify all Committee action. 



J 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVENUE-Room 334 -SAN FRANCISCO-CA. 94102-4524 
■ (415) 554-6873 FAX (415)554-4103 



Disability Access 

Meetings are held in Room 334 (Conference Room #335) at 401 Van Ness Avenue, San Francisco, between McAllister / 
and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to the 3 rd ^1 
floor, make a left, and enter through Room 334. The conference room is to the right, down the inner hallway, and on 
your left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 

http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



CQU/Vj 




) 



i 

hi 



City and County of San Francisco 
Municipal Transportation Agency 
^Citizens' Advisory Council 

— Finance & Administration Committee (FAC) 

^ Notice of Regular Meeting and Agenda 

for 

Wednesday, July 16, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, California 

DOCUMENTS DEP" 



Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 



JUL 1 1 2003 



SAN FRANCISCO 
PUBLIC LIBRARY 



> 



Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Steve Ferrario, Ellen Hayes, Cesar Perez, 

Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



1 11-0 



Notes: 



Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 




The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415) 554-4103 



Disability Access 

This meeting will be held in Room 308 (Conference Room 312) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a right, and enter through Room 308. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall(5)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 





City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, July 16, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 




Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Review and adopt minutes October 8, December 4 and 10, 2002; 
January 14, February 5, 13, and May 28, 2003 [Attachment] 
(Discussion/ Action) 

(Note: Minutes of October 8, December 4 and 10, 2002; January 14, 
February 5 and 13, 2003 deferred from Committee Meeting of May 28) 


3:05 


3. 


Public Comment 


3:10 


4. 


Report of the Chair (Discussion/Action) 


3:15 


5. 


Fiscal Year 2004 Budget Update (Discussion/Action) 

Alicia Fletcher (Manager, Finance and Administration, Management, 

Budget and Analysis) 


3:20 


6. 


Implementation of Fare Increases (Discussion/Action) 

Gail Stein (Principal Administrative Analyst, Finance and Administration) 


3:40 


7. 


TransLink Interagency Participation Agreement [Attachment] 

(Discussion/Action) 

Ann Carey (Financial Manager, Finance and Administration) 

Dan Rosen (Transit Manager, Project Management, Construction) 


4:00 


8. 


Regional Funding Opportunities (Perata Bill, Expenditure Plan, ect.) 

[Attachments] (Discussion/Action) 

Duncan Watry (Special Assistant, Capital Planning) 


4:20 


9. 


Committee Members' Questions/Information Requests (Discussion/ 
Action) 


4:40 


10. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:50 


11. 


Schedule Upcoming Meetings and Agenda Items (Discussion/ Action) 
Next regular meeting tentatively scheduled for August 20, 2003, 
401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 


4:55 



!12. 



Adjou 



rnment 




Attachments: 

Agenda Item 2 - Draft FAC Minutes of May 28 2003 

£E ^^^S.Z^Z^S 9 Authorization for — ° f —- * r 

Agenda Item 8 - SB916 (Perata): $1 Toll Increase Expenditure Plan ~- Capital Projects 
Agenda Item 10 - mSSE^ZST"" "" ** *" ""*» ^ * ™> 



s 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



August 2003: 

Shortfall in Capital Budget Over Coming 20 Years 
Insurance Overview, Risk Management, and Effect of Proposition E 
Vehicle Maintenance System/Materials Management System (VMS/MMS) 
Municipal Railway Improvement Fund (MIF) 



September 2003: 

Fiscal Year 2001/2002 Audits (Metro East land acquisition accounting) 
Maintenance Budget 



October 2003: 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (need to establish unresolved 
outstanding issues prior to meeting) 



1 



Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

Department of Parking and Traffic (DPT) Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 



4> * 

J 



2 




Municipal Transportation Agency 

Citizens' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee ( fa C^qq UMENT 5 dept. 

^FINAL MINUTES AUG 2 1 2003 

of 

D^n. .!->.. M««i-;r,« SAN FRANCISCO 

Regular Meeting public library 



Wednesday, July 16, 2003 at 3:00pm 
401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). Daniel Murphy (Chair) called the 
meeting to order at 3:13 p.m. 

Committee Members Present: Daniel Murphy (Chair), Bruce Oka 
Committee Members Absent: Sue Cauthen 
Council Members Present: Steve Ferrario 

Muni Staff Present: Alicia Fletcher (Manager, Finance and Administration, 
Management Budget and Analysis), Gail Stein (Principal Administrative Analyst, 
Finance and Administration), Dan Rosen (Transit Manager, Project Management, 
Construction), Ann Carey (Financial Manager, Finance and Administration), Duncan 
Watry (Special Assistant, Capital Planning), Vincent Dunlap (MTA CAC Secretary) 

2. Review and adopt minutes October 8, December 4 and 10, 2002; 
January 14, February 5, 13, and May 28, 2003 (Agenda Item 2 - 
Discussion/ Action). Bruce Oka moved the following motion, which was seconded by 
Mr. Murphy: 

Motion: The FAC adopts minutes for October 8, December 4 and 10, 
2002; January 14, February 5, 13, and May 28, 2003. 

The motion passed. 

(Daniel Murphy, Bruce Oka voted yes; Sue Cauthen absent). 

3. Public Comment (Agenda Item 3). No public comment was made at this 
time). 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair allowed 
Steve Ferrario to submit a request for information through the Chair. Mr. Ferrario 
asked that information be provided to the Committee by its August 20 th 
meeting as to the financial savings or financial difference between the use 
of the disabled sticker on a disabled riders' regional identification card and 
the discontinued disabled magnetic pass. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
«(415) 554-6873 FAX (415)554-4103 



Municipal Transportation Agency 

Citizens 1 Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, July 16, 2003 

Mr. Ferrario expressed the opinion that the original intent of the fare instrument 
change was anticipated savings and decreased fraudulent use of the disabled fare 
instrument. He remarked that the disabled fare instrument change occurred one 
year ago. Mr. Ferrario explained that concerns had been expressed through his 
Appointing Authority's Office regarding delays occurring at the Muni Metro turnstiles 
due the Station Agents not being present in the booth to process disabled patrons' 
fare instruments. Mr. Ferrario commended that an additional concern was the 
opportunity for identity thief since some disabled patrons openly wear their 
identification in public. He also stated that other patrons were experiencing entry 
delays at the turnstiles. 

Mr. Oka expressed the opinion that as a paratransit user he preferred the 
sticker/regional (disabled) discount identification, which has made it easier for him in 
locating his fare instrument when using Muni. He commented that the reasoning for 
changing the disabled fare instrument was to reduce fraud associated with the use of 
the disabled magnetic pass. Mr. Oka suggested that if the requested data 
confirms significant savings then the use of the sticker/ regional (disabled) 
discount identification card should continue, however, if significant 
savings are not apparent then reverting back to the disabled magnetic 
pass should be considered. 

Mr. Ferrario stated that he was not suggesting any judgment call or recommendation 
at this time, but contingent on the information requested he reserved the prerogative 
for further discussion concerning the matter. 

The Chair indicated that without objection he would refer the request as a 
FAC agenda item for the Committee's August meeting. Alicia Fletcher 
(Manager, Finance and Administration, Management Budget and Analysis) 
agreed to provide information at the Committee's August 20 th meeting. 

Mr. Ferrario departed the meeting. 

The Chair reported the Council would not hold a meeting in July due to its inability to 
assemble a quorum on any of the dates suggested to Council Members. Mr. Murphy 
acknowledged Mr. Ferrario efforts in working through the Board of Supervisors to fill 
vacant Council positions. 

5. Fiscal Year 2004 Budget Update (Agenda Item 5 - Discussion/Action). Ms. 
Fletcher began her discussion with the Committee by commenting that the Board of 
Supervisor's held its first reading of the City's Fiscal Year 2004 Budget. The Fiscal 
Year 2004 Budget should be adopted following the Board of Supervisor's second 
reading sometime next week. She advised the Committee that a change had been 
made to the Manual of Appropriation Ordinance that more specifically state that the 
Municipal Transportation Agency (MTA) Budget is considered adopted if not rejected. 

Page 2 of 9 



) 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, July 16, 2003 

Regarding technical adjustments concerning the calculation of General Fund Transfer 
to the MTA, Ms. Fletcher elucidated that the Department of Parking and Traffic (DPT) 
Budget was balanced on a lower General Fund transfer amount. In that DPT was not 
implementing layoffs to the same extend that Muni had indicated the Agency 
transferred the excess General Fund transfer that was granted to DPT to Muni's 
Budget, which allowed restoration of seven employee positions that had been slated 
for Reduction in Force (RIF). She stated that the seven positions included two 
clerical, two Transit Information Center, one Reproduction, and two professional 
planning positions. A spreadsheet concerning the technical adjustments was 
distributed to Committee Members (attachment). 

In response to the Chair's questions concerning anticipated changes in revenue or 
expenses, Ms. Fletcher stated that no major changes in revenue or expenditure 
assumptions were anticipated at this point. However, of the total $470M budget, an 
increase of roughly $4M in the Fiscal Year 2004 Metropolitan Transportation 
Commission (MTC) Sale Tax revenues to Muni is anticipated. Budget figure were not 
adjusted in that consistent experience has been that estimates used have been 
somewhat inflated. 

Mr. Murphy asked if consideration had been given to the possible effect of parking 
fine reductions? He alluded to a Board of Supervisors dialogue of a potential 
legislation that if more revenue from parking fines is received than is need to meet 
the budget a reduction of parking fines might occur. Ms. Fletcher mentioned she 
was aware of the discussion and it appears that the notion is emerging as more of a 
recommendation than as a binding situation. She suggested that Mr. Murphy 
contact Julia Dawson (Deputy Director Budget, Finance and Administration 
[DPT]) regarding possible Board of Supervisors' legislation concerning 
parking fines reduction. 

Mr. Oka stated that during the Council's June 5 th meeting, a motion passed that the 
Paratransit and Senior/Disabled Cash Fare scheduled from the original staff proposed 
Municipal Railway (MUNI) Budget be restored. The Chair mentioned that no action 
had been taken on the Council's recommendation. The Chair suggested that 
Muni Staff readdressed the Paratransit and Senior/ Disabled Cash Fare with 
the MTA Board. Ms. Fletcher stated that Muni Staff continuous to internally discuss 
this issue. 

6. Implementation of Fare Increases (Agenda Item 6 - Discussion/Action). 
The Chair requested that Gail Stein (Principal Administrative Analyst, Finance and 
Administration) outline Muni's Token Policy. Ms. Stein stated that based on historical 
data, a review of token use, recycle time and manufacturing cost was completed by 
Christine Ruiz (Manager, Revenue & Collections). It was determined that enough 
tokens were available for use until December 1, 2003. Following the review for some 
reason people were holding onto the tokens and fewer tokens were recycling back 

Page 3 of 9 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, July 16, 2003 

into the system. The opinion was expressed that quite possibly caches of token 
would begin cycling back into the system starting September 1 st . She advised the 
Committee that Michael Burns (Executive Director, MTA) decided in June to have 
250,000 additional tokens made. Due to the time delay in having tokens 
manufacture and the current shortage of available tokens the equivalent of 350,000 
tokens in the form of a Token Booklet, valid through August 31,2003, were being 
printed as a temporary measure. Ms. Stein explained the Token Booklet procedures 
to Committee Members and distributed copies of the Revenue Notice to all Muni 
Vendors concerning the Token Booklet Policy (attachment). 

In reply to the Chairs' questions as to the last minting of tokens and expected 
availability of the additional 250,00 tokens, Ms Stein understood that the last 
manufacturing of tokens was in 2001 and the additional 250,00 tokens should be in 
the system at the end of September. She added that as a matter of convenience 
charitable organizations that purchase tokens would continue to receive regular 
token instead of the Token Booklets. 

The Chair expressed concern as to public outreach regarding the Token Booklet 
procedures. Ms. Stein stated that Marc Caposino (Community and Public Relations) 
had developed a full public information campaign concerning Muni. Beginning in 
August a print campaign would commence with television announcement starting the 
second half of August. Ms. Stein relayed at Jose Cisneros (Deputy General Manager, 
Planning and Legislative Affairs) suggestion that the Committee's request a briefing 
on the complete public information campaign. The Chair stated that he would 
contact the Chair of the Council's Planning & Marketing Committee (PMC) 
and inquire if the Committee would consider the public information 
campaign as a future agenda item. As Chair of the Council's PMC, Mr. Oka 
stated that a presentation in August would be helpful. 

The Chair commented that some of the fare gates do not accept tokens, i.e., the 
eastside of the Muni Metro Powell Station and also the secondary booths at the 
Montgomery Street Station. He added that several different Station Agents at the 
Powell Street Station have told him that some of the gates just do not accept tokens 
and cannot be made to accept tokens. Mr. Murphy suggested that appropriate 
signage be installed identifying fare gates that do not accept tokens and 
include directions to gates that do accept tokens. 

Dan Rosen (Transit Manager, Project Management, Construction) commented that no 
fare gates should reject tokens and are maintained to take tokens. Fare gates at the 
unstaffed booths are problematic due to being vandalized and malfunctions occur. 
Mr. Rosen stated that he would notify Digital Maintenance regarding the 
Chairs' concern. 

Mr. Murphy moved the following motion, which was seconded by Mr. Oka: 

Page 4 of 9 



) 



• 






Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, July 16, 2003 

Motion: The MTA CAC recommends that in Metro Stations fare gates that 
don't accept tokens be marked as such. All fare gates in Metro 
should be repaired and maintained such that they accept tokens. 

The motion passed. 

(Daniel Murphy, Bruce Oka voted yes; Sue Cauthen absent). 

In reply to the Chair's question regarding possible delays anticipated in implementing 
the fare increase, Ms. Stein stated that no problems have been encountered. 

Mr. Oka commented that the disability committee supports the opinion that no Muni 
Metro station booth should be unmanned not only because Muni properties are easily 
vandalized, but also safety issues exist for paratransit users. 

Mr. Oka expressed concern about paratransit fare inequities and fare instrument 
convenience issues between Lift Van ticket fare book and the sticker/regional 
(disabled) discount identification fare instrument. He stated that the sticker/regional 
(disabled) discount identification could no longer be used for Lift Van services. Ms. 
Fletcher stated that the monthly pass for Lift and Group Van services is tied to the 
monthly rate for the discount pass for riding regular service. She commented that 
the Lift Van ticket fare books are intended for single ride use. . Mr. Rosen 
commented that it is apparently cheaper to purchase a single ride. 

The Chair extended his thanks to Ms. Fletcher. 

7. TransLink Interagency Participation Agreement (Agenda Item 7 - 
Discussion/Action). The Chair requested that Ann Carey (Financial Manager, Finance 
and Administration) provide the Committee an update as to the status of the 
agreement. Ms. Carey stated that Mr. Rosen was present to provide technical 
information should the Committee have questions about the program. Ms. Carey 
stated that the TransLink Phase 1 Demonstration Project, the time period for 
evaluating TransLink, was completed and TransLink was found to be generally 
successful. Members of the pilot program working with MTC have developed an 
interagency agreement that would become Phase 2 for implementing TransLink. Ms. 
Carey directed the Committee's attention to the MTA draft agenda item which is the 
interagency agreement that contain provisions for committee structure, voting, cost 
sharing, and implementing TransLink (attachment to Agenda Item 7). 

Ms. Carey stated that the participation agreement was developed in consultation with 
all of the members of the demonstration program and MTC. It is being proposed 
that a consortium would be created for joint decision-making and management. The 
MTA would be one of the six charter members of the consortium along with the Bay 
Area Rapid Transit District (BART), Golden Gate Bridge Highway and Transportation 
District, Alameda-Contra Costa Transit District (AC Transit), San Mateo County 
Transit District (SAMTRAN) and Santa Clara Valley Transportation Authority (VTA). 

Page 5 of 9 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, July 16, 2003 

She explained that other transit properties could join at a later date as general 
members. Management would be done through a management group of the General 
Managers or the designees of the six charter members and MTC's Executive Director. 
A voting structure was agreed on based on how much is paid into the program. An 
operations group would be created to handle the day-to-day decisions. 

Ms. Carey stated that the most intricate part of the participation agreement was the 
cost sharing agreement. MTC has been supporting all of the cost and tracking the 
cost attributable to each of the agencies throughout Phase 1. It is anticipated that 
MTC would continue to pay all the capital cost and the fixed portion of some of the 
operating cost, i.e., clearinghouse monthly fee. Operators are expected to begin 
assuming the variable operating cost associated with the TransLink Program. She 
explained that variable operating cost include service cost related to fare payment 
transactions (card uptake and usage) and processing revenue (clearing operators' 
accounts and sending revenue to the proper operator). Costs would be shared 
amongst the members based on an agreed cost share formula. The formula was 
described as consisting of the number of fare payment transactions processed 
through an operators' system which is a measure of ridership and how much revenue 
TransLink processed for an operator. 

In response to Mr. Murphy's question concerning the net cost to Muni for 
participating in the TransLink Program, Ms. Carey provide Committee members a 
handout on the Allocation of TransLink Operating Cost (attachment). Ms. Carey 
commented that assumptions had been made and each operator provided their best 
cost estimate based on TransLink's full implementation. She stated that 
approximately $10M per year was determined as the variable operating cost for 
which the operators were responsible. Applying the agreed cost sharing formula 
Muni would pay nearly 37% of the variable operating cost - around $3.6M in annual 
cost to the contractor for clearinghouse services. 

Ms. Carey informed the Committee that MTC completed some analysis regarding 
savings related to cash processing, eliminating monthly paper fast past, and fare 
gate maintenance. An estimated net of about $1M in annual operating savings is 
expected. Performance factors such as expedite loadings and improve headways 
have not been factored at this time and there are operational savings that could be 
captured as well. With an estimated cost of about $3.5M and about $1M in in-house 
savings, the net cost of about $2.5M to Muni would be expected to implement 
TransLink. Ms. Carey stated that additional charges that have not been estimated 
from MTC have not been factored into the estimated operating cost. 

Mr. Murphy expressed concern about the cost of processing a TransLink transaction 
as opposed to the collection of a cash fare and the possibility of increasing the net 
cost of transaction processing. Mr. Rosen commented that TransLink is a designed, 
built, operate and maintain contract for all TransLink equipment. The Clearinghouse 

Page 6 of 9 



) 



I 






Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, July 16, 2003 

Customer Service Bureau handles customer service issues associated with the 
TransLink Card. Ms. Carey commented that the current level of operating cost for 
TransLink being partially offset by in-house savings, just in a strict cost comparison 
standpoint, is a more expensive revenue collection process. However, many benefits 
to TransLink are not reflective in the cost analysis at this time such as convenience to 
the customer, possible achievement in operational efficiencies, data collection, and 
increased fare collection rate, which would increase revenues. Ms. Fletcher 
commented that TransLink provides future revenue enhancement opportunities 
(possible higher fare for express bus or time of day pricing) and can fully support 
Muni's flexible fare structure. Mr. Rosen expressed the view that cash fare collection 
on the bus is not the best type of revenue collection system. Mr. Rosen pointed out 
that the new parking meters are equipped to accept TransLink. 

Ms. Carey stated that the TransLink Interagency Participation Agreement would be 
presented to the MTA Board sometime in August. In reply to Mr. Murphy's question 
regarding when would a fully functioning system be available, Ms. Carey stated that 
the contractor estimates twelve months from the Notice to Proceed to complete 
outfitting of Muni with TransLink and a phased rollout would be done by agency. Ms. 
Carey commented that most of the riders who use TransLink have been single 
agency users. Inter-operators transfer use has not significantly impacted regional 
transit. An interim process might be required until all regional transit operators' 
equipment has been installed. 

The Chair requested that Ann Carey provide a presentation to the Council 
on the TransLink Interagency Participation Agreement at its August 7 th 
meeting. The Chair suggested that a side-by-side comparisons of the cost 
issues for collections taking into account the totality of expected savings 
and cost is prepared for Council Members information/ review. 

The Chair extended his thanks to Ms. Carey and Mr. Rosen. 

8. Regional Funding Opportunities (Perata Bill, Expenditure Plan, etc. 

(Agenda Item 8 - Discussion/Action). Duncan Watry (Special Assistant, Capital 
Planning) referred to the attachments to Agenda Item 8. He distributed to the 
Committee the SB916 (Perata) Fact Sheet and a draft spreadsheet entitled SF 
Expenditure Plan Summary (attachment). Mr. Watry provided the Council a brief 
overview of the Perata Bill. He stated that the bill is a proposed $1 dollar increase on 
all seven (7) State owned bridges in the Bay Area and would annually raises about 
$125M. He stated that should the bill pass the plan is to issue bonds for the first 30 
years. Various transit corridors of the region have been divided-up by bridge, 
prescribed projects, and transit operators bridge assignment. Essentially, the only 
bridge Muni receives funds from is the Bay Bridge (corridor). The expenditure plan 
process was discussed as well as associated projects. 



Page 7 of 9 



CQU/yj 







City and County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 



DOCUMENTS DEPT. 
AUu 1 *» 2003 






33 

/t>3 



% SAN FRANCISCO 

Finance & Administration Committee (FAC) .-, ,,-» iC library 

Notice of Regular Meeting and Agenda 

for 

Wednesday, August 20, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 






Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 



Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Steve Ferrario, Ellen Hayes, Cesar Perez, 

Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 




401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
S(415) 554-6873 FAX (415) 554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 4 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



4 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, August 20, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 



ltem# 



Item 



Estimated 
Time 



Call to Order/Roll Call 



3:00 



Adopt minutes of July 16, 2003 [Attachment] (Action) 



3:05 



Public Comment 



3:10 



Report of the Chair 



3:15 



Translink "e-token" Policy (Discussion/Action) 

Ann Carey (Financial Manager, Finance and Administration) 



3:20 



Shortfall in Capital Budget Over Coming 20 Years (Discussion/Action) 
Margurite Fuller (Principal Administrative Analyst, Capital Planning and 
External Affairs) 



3:30 



Insurance and Risk Management Overview (Discussion/ Action) 
Alicia Fletcher (Manager, Finance and Administration, Management, 
Budget and Analysis) 



3:50 



Vehicle Maintenance System/Materials Management System) 

(Discussion/Action) 

Deborah Denison, Superintendent Performance Monitoring and Analysis 
(Operations) 



(4:10 



Committee Members' Questions/Information Request (Discussion) 



4:30 



Revision of Tentative Topic Calendar (Discussion/Action) 



4:35 



Schedule Upcoming Meetings and Agenda Items (Discussion/ Action) 
Next regular meeting tentatively scheduled for September 17, 2003, 
401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 



4:40 



Adjournment 



k:45 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



August 2003: 

Shortfall in Capital Budget Over Coming 20 Years 

Insurance Overview, Risk Management, and Effect of Proposition E 

Vehicle Maintenance System/Materials Management System (VMS/MMS) 

September 2003: 

Fiscal Year 2001/2002 Audits (Metro East land acquisition accounting) 

Maintenance Budget 

Financial Impact of Use of Sticker on Paratransit Regional ID Card 

October 2003: 

Transit Impact Development Fee (TIDF)/SoMa Service follow-up (need to establish unresolved 
outstanding issues prior to meeting) 
Municipal Railway Improvement Fund (MIF) 

Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

Department of Parking and Traffic (DPT) Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 






( 




Municipal Transportation Agency 

Citizens' Advisory Council 
City and County of San Francisco 

^Finance & Administration Committee ( FA ^ CUMENT s DEPT 

FINAL MINUTES FEB % , im 

of 
Reaular Meetina SAN francisco 

rvey uiai i iceuiiy PUBLIC LIBRARY 

Wednesday, August 20, 2003 at 3:00pm 
401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, CA 

1. Call to Order/Roll Call (Agenda Item 1). Daniel Murphy (Chair) called the 
meeting to order at 3:12 p.m. 

x 

Committee Members Present: Daniel Murphy (Chair), Bruce Oka. 

Committee Members Absent: Sue Cauthen. 

Community Organization Representatives: Christopher Beland (Rescue Muni) 

Muni Staff Present: Ann Carey (Financial Manager, Finance and Administration), 
Margurite Fuller (Principal Administrative Analyst, Capital Planning and External 
Affairs), Deborah Denison (Superintendent Performance Monitoring and Analysis 
[Operations]), Paul Czechowicz (MTA CAC Liaison), Vincent Dunlap (MTA CAC 
Secretary) 

2. Adopt minutes July 16, 2003 (Agenda Item 2 - Discussion/Action). Bruce 
Oka moved the following motion, which was seconded by Mr. Murphy: 

Motion: The FAC adopts minutes July 16, 2003. 

The motion passed. 

(Daniel Murphy, Bruce Oka voted yes; Sue Cauthen absent). 

3. Public Comment (Agenda Item 3). No public comment was made at this 
time). 

4. Report of the Chair (Agenda Item 4). The Chair indicated that he had 
nothing to report. 

5. Translink "e-token" Policy (Agenda Item 5 - Discussion/ Action). The Chair 
remarked since the Council endorsed the Translink concept and to minimize the 
chances that a token fare might be overlooked as a Translink fare instrument, the 
Committee should recommend the Council's support that Translink include a discount 
token fare instrument. He explained that the Council had pointed out on numerous 
occasions that the discount token fare is the only discounted fare instrument 



401 VAN NESS AVENUE-ROOM 334 -SAN F R ANCIS CO-CA. 94102-4524 
8(415)554-6873 FAX (415)5 54-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, August 20, 2003 

infrequent Muni riders such as temporary workers could use. Mr. Murphy moved the 
following motion, which was seconded by Mr. Oka: 

Motion a: The MTA CAC recommends that when Translink is implemented 
an instrument that replicates the token be included. 

The motion passed. 

(Daniel Murphy, Bruce Oka voted yes; Sue Cauthen absent). 

The Chair asked for Staff comments concerning the motion. Ann Carey (Financial 
Manager, Finance and Administration) commented that Muni is conducting a review 
of its fare instruments particularly how fares are replicated on Translink and how 
more could be done to encourage the uptake of the Translink Card by the occasional 
cash rider. Mechanism such as making the discount token fare available on Translink 
as an incentive for riders to convert to the Translink Card are being examined as part 
of the fare study. She expressed appreciation of the Council's endorsement of the 
concept and stated that other suggestions on the topic are welcomed as well. 

6. Shortfall in Capital Budget Over Coming 20 Years (Agenda Item 6 - 
Discussion/Action). Margurite Fuller (Principal Administrative Analyst, Capital 
Planning and External Affairs) began the discussion by providing the purpose of the 
Capital Improvement Program (CIP), which is to update and present the entire 
capital program. She explained that the CIP is for a 20-year planning period as 
required by the region. The CIP is part of the Short Range Transit Plan (SRTP) 
updated every other year. Projects for included in CIP are solicited through the Call 
for Projects process. New projects are reviewed, prioritized and incorporated into 
existing program which makeup a finalized list of prioritized capital projects. The CIP 
highlights Muni's highest priority programs and projects - replacement and 
rehabilitation are subsequently fed into the Regional Transportation Plan (RTP). 

Projections for funds are considered in developing the CIP and there are no financial 
constraints. The CIP currently is a $13B program and based on funding projections 
approximately $6B is funded. Ms. Fuller explained that funding projections include 
Federal Formula Funds, other types of Federal money, State and Local Funding 
(bridge tolls, Proposition B) and Air Quality Funding. 

Mr. Murphy inquired into the process for prioritizing projects within the CIP as funds 
become available. Ms. Fuller explained that Muni's prioritization process is shown in 
the SRTP. Muni Capital Projects Working Committee (CaPWoc) develops the criteria 
for ranking projects. Projects are ranked in highest priority, i.e., on-going projects, 
legal mandates, safety and security, deteriorated assets, accessibility, Proposition E 
Standards, regular placements, enhance existing, and expansion projects. She 
commented that projects move up in priority as funding opportunities arise as well as 
projects identified as critical operational necessity. 

Page 2 of 5 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, August 20, 2003 

Ms. Fuller stated that because of the shortfall in Muni's Operating Budget and the 
resent economic effects on the budget, some Capital Funds earmarked for the rail 
program were transferred into the Operating Budget which has extended the date of 
some rail replacement related projects, i.e., rebuilding West Portal interchange, re- 
railing sections of the N-Line and the Green Yard, and certain rail grinding projects. 
Ms. Fuller explained that the Federal Transit Administration (FTA) allows the use of 
Capital Dollars for operating, but the region typically does not permit transfer of such 
funds. Because of the current economic situation in the Bay Area, the Metropolitan 
Transportation Commission (MTC) has permitted the transfer of Capital Funds into 
the Operating Budget. Muni transferred Capital Funds into the Operating Budget in 
Fiscal Years 2003 and 2004, and anticipated transferring funds in 2005. She 
described the regional process for prioritizing and funding projects that are funded 
with Federal Formula Dollars. 

Mr. Beland asked about the long-term impact on the Operating Budget as Capital 
Projects are prioritized. Ms. Fuller stated Capital Projects do impact the Operating 
Budget and this is an area Muni needs to closer evaluation. 

Mr. Murphy asked to what extent does Muni prioritizes projects that reduce operating 
cost? Ms. Fuller responded that prioritizing projects that would have a positive 
impact on operating cost has not actually been established as a criteria, but CaPWoc 
has held discussion concerning this matter. She stated that the closes criteria would 
be the Proposition E criteria, which is fairly specific, i.e., increasing or improving on 
time performance. Mr. Murphy commented that his concern is that a closer review of 
operating cost is needed to ensure that an under prioritization of project that might 
accelerate lines, increase capacity using fewer vehicles and hours of time are not 
being overlooked. 

Mr. Murphy moved the following motion, which was seconded by Mr. Oka: 

Motion: The MTA CAC recommends that operating cost impacts of 
capital projects be evaluated and projects that reduce 
operating costs receive higher priority, and that cost/ benefit 
analysis be done as capital projects are considered for funding. 

The motion passed. 

(Daniel Murphy, Bruce Oka voted yes; Sue Cauthen absent). 

Mr. Oka asked about the effects of a possible non-passage of Proposition X would 
have and any contingencies planned. Mr. Murphy explained that a contingency could 
involve a rewrite and re-balloting of the proposition. Ms. Fuller stated that 
Proposition B is relied on for Federal Dollars matches, that it funds some of Muni's 
operating requirements for new projects coming out of Proposition X, and would help 
to fund some of Muni's bigger projects. She expressed the opinion that the Transit 
Authority (TA) would have to re-examine the proposition. 

Page 3 of 5 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, August 20, 2003 

7. Insurance and Risk Management Overview (Agenda Item 7 - 
Discussion/Action). The Chair stated that without objections Agenda Item 7 would 
be referred to the Committee's next meeting. Mr. Murphy explained per discussions 
with Paul Czechowicz (MTA CAC Liaison), more specifics information needs to be 
provided as to the Committee's concerns in order for staff to properly address topic. 

8. Vehicle Maintenance System/ Materials Management System 
(VMS/MMS). (Agenda Item 8 - Discussion/Action). Deborah Denison 
(Superintendent Performance Monitoring and Analysis [Operations]) commented that 
a VMS/MMS presentation had been presented to the Council's Engineering and 
Maintenance Committee (EMC) well over a year ago. She stated that the Council had 
also received a presentation on all of the projects in general and an update was 
given on VMS/MMS as well. The Chair requested that Ms. Denison brief the 
Committee as to the financial/budget impact and cost savings regarding VMS/MMS. 
Ms. Denison distributed the Committee a handout on the Shop History & Online Parts 
System (SHOPS) (attachment). Ms. Denison commented that the handout did not 
specifically address the Chairs request, but she could discuss the Chair's concerns. 

Ms. Denison stated that SHOPS is a $3.9M project funded with federal and local 
dollars for software and consulting services; no hardware was included. Spear 
Technologies, a local firm, was the successful bidder. In using a local firm cost 
savings to the project have been very beneficial and at least $0.5M in add-on travel 
expenses were saved since most of the other vendors were from outside California. 
Responding to the Chair's question concerning the exclusion of hardware, Ms. 
Denison stated that Muni had some money that was used to initially purchase 
hardware for the Materials portion for the warehouses. Because there is an existing 
terminal server low performance computes could operate the software. 

The Chair asked Ms. Denison to provide an overview of SHOPS current status. She 
referred the Committee to page 8 of the handout that listed the status of the project. 
She stated that the project had a 20-month implementation with a mid-November 
completion date. Site visits, business-processing analysis, specialized tailored 
training programs, and data conversion from the old mainframe Material 
Management System has been completed. The Vehicle Maintenance System is in the 
process of being converted. All storerooms have been using SHOPS MMS since mid- 
January 2003, Light Rail since June 23 rd , and on August 27 th three (3) Motor Coach 
Divisions will be brought online. Trolley Coach, Cable Car, Communications (Track 
Signal), and Warrantee remain to be completed. 

In response to Mr. Murphy's question concerning projected operating cost, Ms. 
Denison stated that in terms of staffing, i.e., Maintenance Planners, Controllers, and 
Supervisors, personnel moved from the old system to the new system. However, 
significant savings are anticipated concerning materials due to the ability to readily 
locate parts between storerooms and properly stock parts. As for Maintenance, 

Page 4 of 5 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, August 20, 2003 

SHOPS software has the ability to identify repetitive repairs leading to a reduction in 
Miles/Distance Between Failures (MDBF). 

Mr. Murphy inquired about cost overruns and areas in which the implementation may 
not have been as effective. Ms. Denison stated that the Funded Budget for Training 
allocated a little over $0.5M for specialized training. Because of the different vehicle 
modes Muni uses and the complexity of the software it was determined that the 
"Train the Trainer Concept" was not effective. A no cost change order was initiated 
for the Consultant (Spear Technologies) and the Technical Professional (MBE) to 
conduct all the training. 

Ms. Denison stated that the Project Budget identifies a couple of unfunded items - 
Handheld Hardware and the Performance Manager Module. She explained that 
future use of handheld devices would be a beneficial tool. The Request for Proposal 
(RFP) contained certain restriction on proposed software and the Performance 
Manager Module had not been completed nor tested, and was not included in the 
original proposal. Funding for the additional unfunded items is not being pursued at 
this time. 

Ms. Denison suggested that after the first of the year the Council should schedule a 
field trips and receive a demonstration of SHOPS 

9. Committee Members' Questions/Information Request (Discussion/ 
Action - Agenda Item 9). The Chair noted no further questions were submitted. 

10. Revision of Tentative Topic Calendar (Discussion/Action - Agenda Item 10). 
The Chair stated that the August 2003 topic Insurance Overview, Risk Management, 
and Effect of Proposition E would be moved to September 

11. Schedule Upcoming Meetings and Agenda Items (Discussion/Action - 
Agenda Item 11). The Chair indicated that the Committee's next regular meeting would 
be held on September 17, 2003 at 3:00pm at 401 Van Ness, Room 334. 

12. Adjournment. The meeting adjourned at 4:10pm. 

Attachment: 

Agenda Item 8: 

CAC Overview, Finance & Administration Committee, Shop History & Online Parts 

System (SHOPS) (PowerPoint presentation) 



Page 5 of 5 



CQU/Yj> 




City and County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 



DOCUMENTS DEPT 
SEP 1 3 2003 






*o. 3 2 
|/o3 



Finance & Administration Committee (FAC) PUBL | C L ibrary 

^Notice of Regular Meeting and Agenda 

for 

Wednesday, September 17, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 

Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 



c 



Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 



Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
«(415) 554-6873 FAX (415) 554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 

http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna HalKSci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



). 




City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, September 17, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 
San Francisco, California 

AGENDA 




' Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of January 8 and August 20, 2003 [Attachment] 
(Discussion/Action) 


3:02 


3. 


Public Comment 


3:05 


4. 


Report of the Chair (Discussion/Action) 


3:10 


5. 


Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting) (Discussion/Action) 
Darton Ito (Transit Planner, Capital Planning and Grants) 


3:15 


6. 


Financial Savings/Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and Discontinued 

Disabled "D" Magnetic Pass (Discussion/Action) 




3:20 


7. 


Maintenance Budget Overview (Discussion/ Action) 


3:40 


8. 


Committee Members' Questions/Information Request (Discussion) 


4:00 


9. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:20 


10. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting tentatively scheduled for October 15, 2003, 
401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 


4:25 


11. 


Adjournment 


4:30 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

DPT Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 

October 2003: 

Maintenance Budget Overview 

Municipal Railway Improvement Fund (MIF) 

Insurance Overview, Risk Management, and Effect of Proposition E (Deferred from August 20 th 

Meeting) 

November 2003: 

Transit Impact Development Fee (TIDF)/Soma Service Follow-up 

Follow-up Items: 

Quarterly Review of Revenues and Expenses 

Parking Revenues 

Review of Previous Year's Budget Recommendations 

Fiscal Year 2004 Muni/DPT Budgets 

MTA CAC Budget Recommendations of February 19, 2003 

Deficit Closure Plan and Force Reductions 



( 







City & County of£an Francisco 
Municipal Transportation Agency 
Citizens' Advisory Council (CAC) 

Finance & Administration Committee (FAC) 



DOCUMENTS DEPT. 
SEP 1 7 2003 



SAN FRANCISCO 
PUBLIC LIBRARY 



to. Z3 

i 

n/o3 



^ Notice of Cancellation of Regular Meeting 

for 

Wednesday, September 17, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 



The regular meeting of the Municipal Transportation Agency, Citizens' Advisory Council, 
Finance and Administration Committee (FAC) has been cancelled. 

Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 

Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 

NOTE: Members of the Citizens' Advisory Council who are not members of this Committee may attend Committee 
meeting. In the event that a quorum of the entire Council is present, the Committee shall act as a Committee of the 
Whole. A vote of the Committee of the Whole does not constitute final Council action; the full Council must ratify all 

Committee action. 

Notices of meeting and agenda are available at the San Francisco Public Library (Main), 100 Larkin Street - 
Government Section (5th Floor) and on Muni's website at www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Ave, Room 334, during regular business hours. 

Know Your Rights Under The Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the people's review. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at (415) 554-7724; by fax 
at (415) 554-5163; or by email at donna hall@sfqov.org . 

Persons interested in obtaining a free copy of the Sunshine Ordinance may contact Ms. Hall or may view and print it 
from the web site www.sfqov.org/bdsupvrs/sunshine/ordinance.htm . 

Lobbyist Registration and Reporting Requirements 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Lobbyist Ordinance [San Francisco Campaign and Governmental Conduct Code § 2.100] to 
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San 
Francisco Ethics Commission at 30 Van Ness Ave Ste 3900, San Francisco CA 94102; telephone (415) 581-2300; fax 
(415) 581-2317; website www.sfqov.org/ethics/ . 

The MTA CAC may be contacted as follows: 
Citizens' Advisory Council, Municipal Transportation Agency 

401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 



'(415)554-6873 FAX (415)554-4103 



iV 






3Tt°y* 




>o. 33 



City and County of San Francisco 
Municipal Transportation Agency 
^Citizens' Advisory Council 

^Finance & Administration Committee (FAC) 

^ Notice of Regular Meeting and Agenda 

for 

Wednesday, October 15, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 



Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 



DOCUMENTS DEPT. 
OCT 1 4 2003 



SAN FRANCISCO 
PUBLIC LIBRARY 



Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 



Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
S(415) 554-6873 FAX (415) 554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones. Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, October 15, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 
San Francisco, California 

AGENDA 



ltem# 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of January 8 and August 20, 2003 [Attachments] 
(Discussion/Action) 


3:02 


3. 


Public Comment 


3:05 


4. 


Report of the Chair (Discussion/Action) 


3:10 


5. 


BART Plus Agreement (Discussion/Action) 

Ann Carey (Financial Manager, Finance and Administration) 


3:15 


6. 


Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting) (Discussion/Action) 
Darton Ito (Transit Planner, Capital Planning and Grants) 


3:30 


7. 


Financial Savings/Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and Discontinued 
Disabled "D" Magnetic Pass [Attachment] (Discussion/Action) 


3:45 


8. 


Maintenance Budget Overview (Discussion/ Action) 


4:00 


9. 


Committee Members' Questions/Information Request (Discussion) 


4:15 


10. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:20 


11. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting tentatively scheduled for November 19, 2003, 
401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 


4:25 


12. 


Adjournment 


4:30 



Attachments: 

Agenda Item 2 - MTA CAC FAC Draft Minutes of January 8 and August 20, 2003 

Agenda Item 6 - Alicia Fletcher, Budget Manager, Municipal Railway memorandum of September 17, 2003 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

DPT Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 

November 2003: 

Municipal Railway Improvement Fund (MIF) 

Insurance Overview, Risk Management, and Effect of Proposition E (Deferred from August 20 

Meeting) 

Transit Impact Development Fee (TIDF)/Soma Service Follow-up 

Follow-up Items: 

Quarterly Review of Revenues and Expenses 

Parking Revenues 

Review of Previous Year's Budget Recommendations 

Fiscal Year 2004 Muni/DPT Budgets 

MTA CAC Budget Recommendations of February 19, 2003 

Deficit Closure Plan and Force Reductions 



th 




Municipal Transportation Agency 

Citizens' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

nmt MINUTES DOCUMENTS DEPT. 

of APR 2 3 2004 

Regular Meeting SAN FRANCISC0 

PUBLIC LIBRARY 

Wednesday, October 15, 2003 at 3:00pm 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/ Roll Call (Agenda Item 1). The regular meeting of the Municipal 
Transportation Agency (MTA), Citizens' Advisory Council (CAC), Finance & 
Administration Committee (FAC) was called to order on Wednesday, October 15, 
2003, at 3:10 p.m. 

Committee Members Present at Roll Call: Daniel Murphy (Chair). 
Committee Members Absent at Roll Call: Bruce Oka (arrived 3:40p.m.). 
Committee Members Absent: Sue Cauthen. 

Council Members Present: Steve Ferrario, Norman Rolfe. 

Mr. Ferrario was appointed as a Pro Tempore Committee Member (attachment) in 
the absent of Sue Cauthen and a quorum of the Committee was met. 

Muni Staff Present: Ann Carey (Financial Manager, Finance and Administration), 
Darton Ito (Transit Planner, Capital Planning and Grants), Alicia Fletcher (Manager, 
Finance and Administration, Management Budget and Analysis), Jim Nelson (Project 
Manager, Facilities Planning & Real Estate), Paul Czechowicz (MTA CAC Liaison). 
Muni Staff Absent: Vincent Dunlap (Council Secretary). 

2. Adopt Minutes of January 8 and August 20 (Agenda Item 2 - 
Discussion/Action). Paul Czechowicz (MTA CAC Liaison) stated that draft minutes 
were not available. The Chair continued adoption of minutes for January 8 and 
August 20, 2003. 

3. Public Comment (Agenda Item 3). No public comment was given. 

4. Report of the Chair (Agenda Item 4 - Discussion/ Action). The Chair reported 
that: 

• He had met with Julia Dawson (Deputy Director, Budget and Administration, 
Department of Parking & Traffic [DPT]) to discuss scheduling for review of 
budget. Ms. Dawson would provide the Committee an update on DPT 
revenues. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
«(415) 554-6873 FAX (415) 554-4103 




Municipal Transportation Agency 

Citizens' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

FINAL MINUTES 

of 
Regular Meeting 

Wednesday, October 15, 2003 at 3:00pm 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

1. Call to Order/ Roll Call (Agenda Item 1). The regular meeting of the Municipal 
Transportation Agency (MTA), Citizens' Advisory Council (CAC), Finance & 
Administration Committee (FAC) was called to order on Wednesday, October 15, 
2003, at 3:10 p.m. 

Committee Members Present at Roll Call: Daniel Murphy (Chair). 
Committee Members Absent at Roll Call: Bruce Oka (arrived 3:40p.m.). 
Committee Members Absent: Sue Cauthen. 

Council Members Present: Steve Ferrario, Norman Rolfe. 

Mr. Ferrario was appointed as a Pro Tempore Committee Member (attachment) in 
the absent of Sue Cauthen and a quorum of the Committee was met. 

Muni Staff Present: Ann Carey (Financial Manager, Finance and Administration), 
Darton Ito (Transit Planner, Capital Planning and Grants), Alicia Fletcher (Manager, 
Finance and Administration, Management Budget and Analysis), Jim Nelson (Project 
Manager, Facilities Planning & Real Estate), Paul Czechowicz (MTA CAC Liaison). 
Muni Staff Absent: Vincent Dunlap (Council Secretary). 

2. Adopt Minutes of January 8 and August 20 (Agenda Item 2 - 
Discussion/Action). Paul Czechowicz (MTA CAC Liaison) stated that draft minutes 
were not available. The Chair continued adoption of minutes for January 8 and 
August 20, 2003. 

3. Public Comment (Agenda Item 3). No public comment was given. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair reported 
that: 

• He had met with Julia Dawson (Deputy Director, Budget and Administration, 
Department of Parking & Traffic [DPT]) to discuss scheduling for review of 
budget. Ms. Dawson would provide the Committee an update on DPT 
revenues. 



401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
B(415) 554-6873 FAX (415)554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, October 15, 2003 

5. BART Plus Agreement (Agenda Item 5 - Discussion/Action). Ann Carey 
(Financial Manager, Finance and Administration) briefed the Committee regarding the 
BART Plus fare instrument. She explained that the BART Plus fare instrument was a 
regional ticket that has a stored value for transit on BART and provides a discount to 
patrons as that of a high value ticket. The "Plus" portion of the ticket is the bus pass 
that is used by all participating bus agencies. Revenues from the "Plus" portion of 
the ticket sales are allocated to the bus operators according to shares established 
many years ago at the origin of the contract. The ticket price is available in a 
number of increments that mostly reflect the BART stored. The "Plus" portion price of 
the ticket cost $14.00 per half month - $28.00 per month. Overtime the ticket price 
has become more favorable relative to operators' monthly pass prices. Operators 
have begun to see fare revenues eroded by the existence of the BART Plus fare 
instrument. 

Ms. Carey pointed out that Alameda-Contra Costa Transit District (AC Transit) 
withdrew as a BART Plus Agreement participant effective September 1, 2003. AC 
Transit was of the opinion that the BART Plus Ticket was significantly under priced 
relative to the bus operators' monthly pass cost. AC Transit also felt that significant 
fraud and evasion was being experience through the apparent ease in replicating the 
ticket. Preliminary September sales figures indicate that BART Plus Ticket sales may 
have been off as much as 50% as a result of AC Transit's withdrawal. Muni 
estimated that there are about 10,000 passengers a month that use the BART Plus 
Ticket. 

She explained that participating operators are currently operating under an expired 
agreement. The BART Plus Committee met this past spring/summer and essentially 
agreed that when TransLink becomes regionally available the BART Plus Ticket 
should be discontinued. In that the implementation of TransLink was not expected 
for two to three years, it was agreed that a new BRAT Plus Agreement should be 
negotiated which would increase the bus portion of the ticket price by $10.00 per 
half month - $20.00 per month, and AC Transit's bus shares would be proportional 
reallocated amongst the participating bus operators. The new agreement would be 
initially a one-year agreement with an option to renew for up to three additional 
years. 

Responding to Mr. Murphy's question as to how bus shares are allocated, Ms. Carey 
stated that there was an initial allocation with adjustment based on an intended 
survey that was never completed. She commented that Muni has always accepted 
the historical allocation with Muni receiving 40% and AC Transit receiving about 43% 
or 45% of the bus revenue. 

Ms. Carey stated that with the exception of the distributes of tickets to employers as 
part of the regional RTC program, BART Plus Tickets sales would move primarily to 
ticket vending machines (TVMs) distribution. 

Page 2 of 7 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, October 15, 2003 

Ms. Carey commented that a contentious issue that arose during the BART Plus 
Committee meeting was the cost and cost allocation (sharing of TVMs 
reprogramming cost amongst the BART Plus participants) to reflect the new Plus 
portion of the ticket prices. She explained that historically bus operators have 
internally absorbed whatever cost associated with the BART Plus program. BART 
expressed the opinion that bus operators should pay the cost for TVMs 
reprogramming since the BART portion of the ticket was not changed. The BART 
Plus ticket price is less that the current $45.00 Muni fast pass - essentially Muni 
offers riders a discount in using the BART Plus Ticket. There is a cost sharing 
formula in which BART pays a portion of the discount to MUNI. If the bus price is 
raised, the subsidy ceases which is a benefit to BART. 

The Chair stated that since there was not an agreement before the 
Committee, the item should be continued to such time there is an 
agreement. 

6. Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting) (Agenda Item 6 - Discussion/ Action). Darton Ito (Transit Planner, 
Capital Planning and Grants) stated that the acquisition of land for the Metro East 
Facility was required as part of the Third Street Light Rail Project. The land 
acquisition was purchased at a cost of about $25M using Proposition B funds, which 
reduced the available Proposition B funds for the remainder of the project, and the 
funds would need to be restored. The effect of the land acquisition increased the 
cost of the project by $9.5M. 

Mr. Ito commented that Muni is in the process of identifying funding source for the 
land acquisition cost. Possible funding sources include: 

• Receiving funds from the bridge toll measure increase. 

• Use of $30M allocated in the Perata Bill for the Third Street Light Rail Project's 
general use. 

• Revenue from the Kirkland Yard Property Redevelopment. 

Mr. Ito stated that Muni and TA staff would meet to discuss funding options. 

The Chair stated that the Committee would like to receive a briefing next 
month as to the outcome of the Muni and TA Staff funding options 
discussion. 

Bruce Oka arrived at 3:40pm. 

7. Financial Savings/ Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and Discontinued Disabled "D" 
Magnetic Pass (Agenda Item 7 - Discussion/ Action). Mr. Ferrario explained that 
residents had contacted the Office of his Appointing Authority, Supervisor Bevin 

Page 3 of 7 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, October 15, 2003 

Dufty, complaining about the physical difference between the Disabled Sticker and 
the discontinued Disabled W D" magnetic pass. He stated that the Committee had 
requested a review of the statistics on the use of the Disabled Sticker verses the 
Disabled Pass. He expressed his understanding of the proposed implementation of 
the TransLink program and the impact it would have on Muni's pass structure and 
fare gates as a whole. He commented that the concerns might be an immediate 
annoyance that would ultimately be resolved within a couple of years through 
effecting TransLink and the entire pass structure is changed. 

Alicia Fletcher (Manager, Finance and Administration, Management Budget and 
Analysis) stated in response to the Committee's request an analysis of the fiscal 
impact of the introduction of the Disabled Sticker and the elimination of the Disabled 
Pass was conducted. She referred to her memorandum of September 17th 
(Attachment to Agenda). Ms. Fletcher explained that in the 11 months following the 
implementation of the Paratransit Regional Identification Card Disabled Sticker, a 
significant shift from the sale of the disabled pass and a considerable increase in the 
number of adult fast pass sold was noted. She expressed the opinion that the shift 
provided solid evidence that there was a fair amount of fraud prior to moving to the 
actual identification card and the results support the continued use of the Paratransit 
Regional Identification Card with the Disabled Sticker. She commented as TransLink 
becomes more a prevalent part of the system numerous changes in the pass 
structure and the way patrons enter the transit system would be observed; 
addressing many of the concerns raised. 

Ms. Carey remarked the intent is when TransLink is implemented on Muni the 
Regional Identification Card would have the same smartcard technology which could 
be loaded with transit value. Muni is currently undertaking a fare gate retrofit to 
accommodate TransLink and an accessible gate would be retrofitted to be TransLink 
compatible as well. She stated that the TransLink display unit to be installed in the 
Station Agent's booths would have a feature that distinguishes fares. 

Mr. Ferrario expressed the opinion that many of the problems concerning disabled 
patrons use of the system and accountability of disabled discount fares for funding 
purposes would be solved with the implementation of TransLink. 

Mr. Oka commented that the Paratransit debit card for disabled taxi use would not be 
TransLink compatible, but picture identification would be used with the card. 

The Committee discussed the desire for Council's participation regarding Muni's fare 
instruments, TransLink purchase procedures, participating transit agencies' rollouts, 
and passenger data collection pertaining to the implementation of the TransLink 
program. 

Mr. Ferrario commented that he has observed Station Agents, particularly at the 
Castro Station, not properly coding fare instruments when granting patrons access 
through the fare gates. He expressed the opinion that accurate ridership data could 

Page 4 of 7 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, October 15, 2003 

be useful in justifying specific funding request, i.e., disabled access ramps, lifts, etc. 
The Committee discussed the impact unmanned stations have on data collection. 
Mr. Oka commented that bus operators also are not coding fare instruments. 

Mr. Czechowicz stated that instruction would be issued to Station Agents 
to properly code fare instruments when granting access through the fare 
gates. 

8. Maintenance Budget Overview (Agenda Item 8 - Discussion/Action). Ms. 
Fletcher distributed copies of handouts to Council Members (attachments). The 
Maintenance Division has about 1,200 funded positions, which is the second largest 
division following the Transit Operator group, and is comprised of nine Sections: 

• Office of Maintenance Deputy General Manager - responsible for providing 
overall guidance and management. 

• Rail Maintenance - maintains and delivers the vehicles required for providing 
light rail, historic streetcar, and cable car service. 

• Bus Maintenance - maintains standard and articulated trolley and motor 
coach buses. 

• Non-Revenue Vehicle Maintenance - maintains Muni's non-revenue vehicles. 

• Fleet Appearance, Quality Assurance and Body and Paint Shop - responsible 
for insuring that all revenue-producing vehicles are repaired in accordance 
with established guidelines, graffiti eradication, bus re-painting and body 
work functions. 

• Infrastructure Maintenance - manages buildings, structures, transit power 
generating and distribution facilities, and janitorial services. 

• Signal, Communications, and Track Maintenance - maintains signal and 
digital systems, track and related systems used by Light Rail Vehicles (LRVs) 
and streetcars, and provides technical assistance to other areas of Muni. 

• Materials Management Section -procures and manages materials and 
equipment required for Muni operations. 

• Fleet and Maintenance Engineering - plans for the replacement of aged 
vehicles, tests prototype vehicles, procures reliable and efficient transit 
vehicles and provides engineering support services for infrastructure 
maintenance. 

She stated that the Maintenance Division accounts for about $119M of Muni's total 
$470M budget. Of the $119M Maintenance Budget $92M funds labor and fringe 
benefits; almost $4M for non-personal services (i.e., payment to BART on 
maintenance service contracts for joint use stations elevators and escalators; various 

Page 5 of 7 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, October 15, 2003 

other service contracts); $21. 3M materials and supplies (i.e., lubricants); and $1.2 for 
services of other Departments (i.e., Department of Public Works - Scavenger Service 
Contract, pore concrete when poles are relocated, etc.). Electricity use through the 
Public Utilities Commission (PUC) is funded through the Maintenance Division. 

Responding to Mr. Ferrario's question concerning Allocated Charges, Ms. Fletcher 
explained that grants are received for services and Muni partially recovers expenses. 

Ms. Fletcher commented that the handouts provide information as it was current 
when the Fiscal Year 2004 Budget was developed. A recent change was that the car 
cleaning function was transferred to the Bus Maintenance Section of the Maintenance 
Division. 

Responding to Mr. Murphy's question as to the efforts of moving the Maintenance 
Division Budget to zero-based budgeting, Ms. Fletcher stated the project would span 
probably the course of a year. Maintenance is a full 25% of the Agency and Staff 
would begin work next spring/summer (2004) if the case arises in the Fiscal Year 
2005. 

Replying to Mr. Ferrario question regarding integrating divisions between Muni and 
DPT, Ms. Fletcher stated that a review of possibly integrating the non-revenue shops 
is currently being considered. 

In response to Mr. Ferrario question regarding an increase in the Maintenance 
Budget being as a result of Third Street Light Rail operations, Mr. Czechowicz stated 
that there would be about a 12% increase in mileage over current Metro service with 
some savings on the rubber tire but not enough to offset the increase for rail 
maintenance. 

Mr. Murphy asked if the Maintenance Division Staff would be responsible for 
retrofitting Muni's diesel fleet with the PM Traps? Ms. Fletcher stated that the 
Maintenance Staff was responsible for the planning, design and implementation, and 
was not sure who would actually install the parts. 

Ms. Fletcher stated that Muni intends to publish its Fiscal Year 2004 Budget Books on 
the SF Muni website by the end of October 2003. 

The Chair stated that the Committee should discuss revenue and expenses 
at the Committee's November 19 th tentatively scheduled meeting. 

9. Committee Members' Questions/Information Request (Agenda Item 12 
- Discussion). No questions/information requests were submitted. 

10. Revision of Tentative Topic Calendar (Agenda Item 13 - 
Discussion/Action). The Chair stated that the following topics are to be added to the 
Committee's Tentative Topic Calendar: 

Page 6 of 7 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, October 15, 2003 

• Status of FY04 Budget Verses Actual. 

• BART Plus and Fast Pass on BART. 

The Chair stated that the topic Insurance Overview, Risk Management, and Effect of 
Proposition E would be deferred. 

11. Schedule Upcoming Meetings and Agenda Items (Agenda Item 11 - 
Discussion/Action). The next regular meeting would be held on Wednesday, 
November 19, 2004, 401 Van Ness Avenue, Room 334 (Conference Room 335) at 

3:00pm. 

12. Adjournment (Agenda Item 15). The Chair adjourned the meeting at 4:45pm. 

Attachments: 

Agenda Item 1: 

Chair, MTA CAC, OCSC Memorandum of October 15, 2003 (Subject: Pro Tempore 

Committee Appointment - Mr. Steve Ferrario) 

Agenda Item 8: 

Municipal Railway Department Maintenance Division FY2004 Budget Appropriation 

Narrative 

Maintenance Budget Overview - FY2004 



Page 7 of 7 



cqun, 




City and County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 



DOCUMENTS DEPT. 
NOV 1 4 2003 



SAN FRANCISCO 
PUBLIC LIBRARY 



^ Notice of Regular Meeting and Agenda 

for 

Wednesday, November 19, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, California 

1 1-1 4-03P04 : 50 RCVD 

Members: 

Daniel Murphy (Chair), Sue Cauthen, Bruce Oka 






Council Members not members of this Committee: 

Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 



Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
»(415) 554-6873 FAX (415)554-4103 



Disability Access 

This meeting will be held in Room 308 (Conference Room 312) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a right, and enter through Room 308. 

The meeting location is wheelchair accessible. The closest BART station is Van Ness, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall(g)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 
Municipal Transportation Agency 





Citizens Advisory Council 
Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, November 19, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 




Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of January 8, August 20, and October 15, 2003 [Attachments] 
(Discussion/Action) 


3:02 


3. 


Public Comment 


3:05 


4. 


Report of the Chair (Discussion/Action) 


3:10 


5. 


Land Use Study - Kirkland Yard Property [Attachments] (Discussion/Action) 


3:15 


1 6. 


Update on BART Plus, Fast Pass on BART, and Feeder Agreements 

(Discussion/Action) 


3:30 


7. 


Continued and Limited Sales of Tokens By Vendors (Discussion/ Action) 


3:35 


I 8. 


Status of FY 2004 Muni Budget (Discussion/Action) 


3:45 


!9. 


Schedule for Review of FY 2005 Muni Budget (Discussion/Action) 


4:00 


10. 


Insurance and Risk Management Overview (Discussion/Action) 


4:15 


11. 


Municipal Railway Improvement Fund (Discussion/ Action) 


4:30 


12. 


Committee Members' Questions/Information Request (Discussion) 


4:45 


13. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:50 


14. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting tentatively scheduled for January 21 , 2004, 
401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 


4:55 


15. 

' -== 


Adjournment 


5:00 



Attachments: 

Agenda Item 2 - MTA CAC FAC Draft Minutes of January 8, August 20, and October 15, 2003 

Agenda Item 5 - 

MTA CAC Proposed Calendar Item - Land Use Study - Kirkland Yard Property (w/encls) 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

DPT Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 

2004: 

Transit Impact Development Fee (TIDF)/Soma Service Follow-up 

(Note: Calendar after FY2005 Budget Review Schedule has been established.) 

Follow-up Items: 

Quarterly Review of Revenues and Expenses 

Parking Revenues 

Review of Previous Year's Budget Recommendations 

Fiscal Year 2004 Muni/DPT Budgets 

MTA CAC Budget Recommendations of February 19, 2003 

Deficit Closure Plan and Force Reductions 







Municipal Transportation Agency 

^ Citizens' Advisory Council 
City and County of San Francisco 

Finance & Administration Committee (FAC) 

DOCUMENTS DEPT. 
FINAL MINUTES 

^Of APR 2 3 2004 

Regular Meeting SAN FRANCISC o 

PUBLIC LIBRARY 

Wednesday, November 19, 2003 at 3:00pm 
401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, CA 

1. Call to Order/ Roll Call (Agenda Item 1). The regular meeting of the Municipal 
Transportation Agency (MTA), Citizens' Advisory Council (CAC), Finance & 
Administration Committee (FAC) met on Wednesday, November 19, 2003, at 3:16 
p.m. 



Committee Members Present at Roll Call: Daniel Murphy (Chair), Bruce Oka. 

Committee Members Absent at Roll Call: Sue Cauthen. 

Council Members Present: Steve Ferrario, Norman Rolfe. 

Muni Staff Present: Alicia Fletcher (Manager, Finance and Administration, 

Management Budget and Analysis), Jim Nelson (Project Manager, Facilities Planning 

& Real Estate), Paul Czechowicz (MTA CAC Liaison), Vincent Dunlap (MTA CAC 

Secretary). 

2. Adopt Minutes of January 8, August 20, October 15, 2003 (Agenda Item 
2 - Discussion/ Action). Noting no objection, the Chair stated that the FAC's minutes 
of January 8, August 20, and October 15, 2003 would be continued to the 
Committee's next meeting. 

3. Public Comment (Agenda Item 3). No public comment was given. 

4. Report of the Chair (Agenda Item 4 - Discussion/Action). The Chair reported 
that: 

• Ms. Cauthen had notified the Chair of her intent to resign as a member of the 
FAC. 

• Following a meeting with Michael Burns (MTA Executive Director) on Monday, 
November 10 th , and at the request of the Council's Chair the Municipal 
Transportation Agency Board (MTAB) continued the proposed MTAB calendar 
item concerning the Request for Proposal (RFP) regarding the Land Use Study 
for the Kirkland Yard Property. He stated pending the Committee's discussion 
of Agenda Item 5 and any reasonable justification the Committee might have 
for the Council Chair to request a continuance of the RFP to January (2004), 



401 VAN NESS AVENUE-ROOM 334 -SAN F R ANCIS CO-CA. 94102-4524 
S(415) 554-6873 FAX (415)554-4103 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

which would allow time for the Council to consider a recommendation, the 
MTAB expected to consider the RFP in December (2003). 

• Agenda Item 6 was placed on the Committee's agenda in anticipation of an 
update following the Council's November 6 th . Staff presented no additional 
information. The Chair tabled Agenda Item 6. 

Pending the arrival of Staff for discussion of Agenda Item 5, the Chair 
called Agenda Item 7. 

5. Continued and Limited Sales of Tokens By Vendors (Agenda Item 7 - 
Discussion/Action). Mr. Murphy stated that it was his understanding that Muni 
ordered an additional minting of tokens and vendors would not limit token sales. He 
stated that the feedback he has received was that vendors were informing patrons 
that only one bag of tokens could be purchased at a time. He commented that 
vendors restricting sales was not an isolated occurrence to any one specific vendor. 
He expressed the opinion that vendors might be under the misconception that the 
restrictions regarding the purchase of tokens that existed before the fare increase 
were continued or that the vendors were self-imposing limits for some unknown 
reason. 

Alicia Fletcher (Manager, Finance and Administration, Management Budget and 
Analysis) explained that Muni did place an order for the minting of additional tokens. 
Testing of the newly minted tokens revealed that fare gates and boxes, and vending 
machines recognized the newly minted tokens less than 10% of the time. 
Understanding that token recognition malfunctions resulted in part from the upgrade 
to fare box equipment reading function being more sensitive and the poor production 
quality of the tokens, a hold was placed on the tokens manufacturing purchase 
order. She commented that currently a rewrite of the token specification was in 
progress to ensure production of a higher quality product. No problems were noticed 
with recycled older tokens. 

Ms. Fletcher stated that Muni had not instructed or imposed a restriction on to the 
number of tokens to be sold. She expressed the opinion that any restrictions 
vendors are placing on the amount of tokens sold possibly was a decision initiated 
solely by the vendors. Ms. Fletcher suggested that residents should inform 
Muni of vendors implementing restrictions so that Muni could address both 
customer and individual vendors concerns. She explained that Muni had 
imposed restriction of token sales within its own outlets, i.e., Cable Car Turnaround 
and 949 Presidio, to ensure availability of stock. Ms. Fletcher stated that per her 
discussion with Christine Ruiz (Revenue), Ms. Ruiz remarked that another vendor 
bulletin was being sent to remind vendors that there was no reason to place a 
restriction on the sales of tokens. Ms. Fletcher stated that she would actually make 
sure that Ms. Ruiz released the bulletin. 



Page 2 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

The Chair asked that the Committee receive a copy of the bulletin once it 
was distributed. 

Ms. Fletcher commented that comparatively over the past years an increase token 
purchasing level was observed. She stated that Muni considers the current increase 
in token purchasing attributable to the token currently being a sort of greater 
discount than it was prior to the fare increase. Token inventory have almost 
returned to normally level and no problems have developed in filling vendors orders. 

Mr. Murphy commented that the current token price is a $0.20 discount off the cash 
fares. 

The Chair stated that the Committee would reschedule another discussion 
on Agenda Item 7 at the completion of the budget cycle. 

6. Status of FY 2004 Muni Budget (Agenda Item 8 - Discussion/Action). Ms. 
Fletcher stated that a review of first quarter numbers had occurred. She remarked 
that the City was projecting about a $50M current year deficit problem for Fiscal Year 
2004 (FY 04). The $50M shortfall was projected without considering any impact 
State action might comprise. Muni anticipates a shortfall as well since Muni's Budget 
generally tracks with the City's. Ms. Fletcher commented that: 

• Muni's revenues are satisfactory. A very small problem exists concerning fare 
revenue. About a 1% impact was being experienced as a result of last year's 
fare revenues being so poor and the base had not been adjusted in building 
fare revenue assumptions for calendar year 2004. 

• A real concern was the Department of Parking & Traffic (DPT) experiencing 
softness in garage revenues. 

• Parking Tax numbers should come in close to budget. 

• Parking Fines were significantly lower than budgeted - about 3% off in terms 
of what was projected for the full year. 

• Expenditures are on track and Workers Compensation numbers are carefully 
monitored because of mandated continued increases in terms of benefit 
payouts. 

• Depending on economic projections, Muni might need to start some 
contingency planning by putting in place an expenditure reduction plan for 
FY04 with an anticipated implementation in January or February (2004). 

Ms. Fletcher expressed the opinion that overall the situation is not as critical as last 
year, but with each year that passes that has a deficit fewer possibilities in solving 
the deficit are available since cuts have consistently been effected. 

The called Agenda Item 5. 

Page 3 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

7. Land Use Study - Kirkland Yard Property (Agenda Item 5 - Discussion/ 
Action). Jim Nelson (Project Manager, Facilities Planning & Real Estate) stated that 
the proposed MTAB calendar item (attachment to Agenda Item 5) request authority 
for the San Francisco Municipal Railway Improvement Corporation (SFMRIC) 
assistance in preparing a Request for Quote (RFQ) and a Request for Proposal (RFP), 
and generally approve the proposal. He explained that a formal request from the 
MTAB to seek the assistance of SFMRIC in funding the preparation of a RFQ and RFP 
would result. 

He stated that Muni has owned and operated the Kirkland Yard Property since 1950, 
and that the property had never been an optimal facility for (motor coach) operations 
because of its size and limited onsite maintenance capability. 

Mr. Nelson explained that the MTAB authorized Douglas Wright Consulting & Bay 
Area Economics to prepare a study to examine the commercial reuse potential of the 
Kirkland property and to provide recommendations on such reuse. Property reuse 
considerations included retaining space for Muni's use, office, retail space, and 
residential rentals and sales. He expressed the opinion that based on market value 
the study concludes that the property should be sold. The property could be 
developed for "for sale" housing/condominium units. A condominium association 
would benefits through ownership of the underlying land. 

Mr. Nelson stated that property reuse options considered for retaining some Muni 
functions included: 

• A mini operating division for a portion of the historic fleet, which the 
Operations and Maintenance Division rejected. 

• A type of layover facility, which was considered not cost effective. 

• A historic/vintage streetcar site (attachment). Mr. Nelson explained that 
capitalizing on the adjacency of the F-Line and future E-Line, a transit 
museum/gifts shop could be developed and with the assistance of the Market 
Street Railway historic streetcars that are limited in use or under repair could 
be displayed. 

Mr. Nelson explained that City Planning desires a lively street frontage in the area. 
He commented that market analysis shows that there is very little demand for retail 
space because of the Northpoint Shopping Center directly across the street. He 
stated that staff's proposal would be not to retain Muni use, but a historic/vintage 
streetcar site about 25 feet deep along the north side (Beach Street) be include in 
the RFQ and RFP when seeking developers for the property. 

Mr. Nelson explained that from a Capital Funding standpoint, Muni borrowed $25.7M 
from the Third Street Light Rail Project to purchase the Metro East site and the funds 



Page 4 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

have to be repaid. The one-time infusion of funds from the sell of the Kirkland 
property would be a benefit to Muni. 

Mr. Murphy stated that it was his understanding that assuming the voters approved 
the Perata Bill, funds would be received to backfill the monies borrowed for the 
purchase of the Metro East site. Mr. Nelson commented that he was not aware of 
how the funds would be used. 

Responding to Mr. Rolfe's comment that he understood that Metro East was part of 
the Third Street Light Rail Project, Mr. Nelson stated that the Transit Authority (TA) 
would not sanction the use of Third Street Light Rail Project money to purchase land 
from another City Department. 

Responding to Mr. Murphy's question regarding cost savings involved in shifting the 
Muni operations from Kirkland to Islais Creek and having no Muni operations at 
Kirkland, Mr. Nelson responded that the cost is basically deadheading cost - the cost 
of putting diesel buses into service on lines that are in the northern part of town 
from a point farther south. Mr. Nelson stated that numerous offsetting elements, 
such as the cost of shipping vehicles from Kirkland to Woods when vehicles require 
maintenance beyond the most routine basic need, the cost of operating two divisions 
of unequal size, and maintenance cost associated with potential facility upgrades. 

Following a discussing of cost projections as it pertains to vehicle operating, vehicle 
maintenance, non-vehicle maintenance, overhead, and administrative costs, Mr. Rolfe 
asked if the cost of operation would be deducted from the developer's payment to 
determine the actual amount Muni would receive from the property sale? Mr. Nelson 
stated that the relative cost between operating Islais verses operating Kirkland would 
need to be developed. Ms. Fletcher remarked that the administrative cost would be 
assumed to be roughly the same. The administrative cost assumption would be 
included if there was a difference between operating Islais verses Kirkland. The 
focus should involve incremental cost, i.e., cost of deadheading or the saving from 
being able to perform heavy maintenance at Islais compared to transporting vehicles 
from Kirkland. 

Mr. Murphy moved the following motion: 

Motion: The MTA CAC recommends that the cost of deadheading and cost 
saving from a consolidation of maintenance be incorporated in 
the estimates of Muni's net revenues from the Kirkland Division 
property reuse before RFPs or RFQs are considered. 

Mr. Rolfe suggested that an explanation be provided as to how land value 
is determined. Mr. Nelson stated that basically land value was determined from 
subtracting one from the other the cost of the development and the anticipated sale 
price for the number of condominiums, and a certain profit for the developer. The 

Page 5 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

remainder is what is called the residual land value. He stated that the highest land 
value for the full development of the site was $31M. 

Mr. Nelson stated that the City and County of San Francisco owns all Muni property 
and Muni simply has jurisdiction. The proposal would have to be processed through 
the Board of Supervisors. He commented, especially after Proposition E, Muni is 
considered an enterprise agency and the funds would come directly to Muni. 

Mr. Murphy pointed out that on page 53 of the study, different scenarios for different 
kinds of developments were provided. 

Mr. Nelson remarked that all the scenarios within the study assume no explanations 
except the footings because the site is dirty. 

Mr. Rolfe expressed concern regarding possible toxic cleanup at the site. 

Mr. Nelson stated that he would ensure that the RFP and the RFQ include a proposal 
for a City Car Share site and the building of less than one parking space for every 
unit. 

Mr. Ferrario's expressed concern regarding the actual size of the historic/vintage 
streetcar site in relation to the Duboce Yard and lease agreement specifications. He 
commented that some volunteers of the Market Street Railway travel by car from the 
East Bay and would require parking. He also expressed apprehension in the Market 
Street Railway having to operate and staff two gift shops. 

Mr. Nelson stated that the site would be about 10,000 square feet but was not 
knowledgeable of the size in relation to the Duboce Yard. He stated that certain 
Muni staffs have raised questions regarding the proposal and he hopes that there is a 
lively discussion at the Board. 

Mr. Ferrario, Mr. Oka and Mr. Murphy expressed the opinion that Muni should simply 
sell the Kirkland property, maximizing revenue from the sell, and not pursue any 
contingency development plan for the Kirkland property. 

Mr. Ferrario asked about the Islais Creek Facility development timeframe. Mr. Nelson 
stated that the current schedule calls for operations to begin in 2008. Mr. Nelson 
stated that Muni has approximately 4 1 /2 years to process an RFQ, RFP, and select and 
negotiate with a developer. The developer would have to complete the City process, 
the design and engineering in order to break ground. 

Mr. Murphy amended the motion as follows. Mr. Oka seconded the motion. 

Amended Motion: The MTA CAC recommends that the cost of 

deadheading and cost saving from a consolidation of 
maintenance be incorporated in the estimates of Muni's 
net revenues from the Kirkland Division property reuse 

Page 6 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

before RFPs or RFQs are considered. The MTA CAC 
further recommends that net revenue maximization be 
prioritized as plans for the Kirkland site are considered 
and that Muni should give serious consideration to 
selling the property outright as opposed to acting as 
the site developer. 

The amended motion carried. 

Daniel Murphy, Bruce Oka voted yes; Sue Cauthen absent. 

8. Schedule for Review of FY 2005 Muni Budget (Agenda Item 9 - 
Discussion/Action). The Chair commented that the purpose of this agenda item was 
to establish a schedule for the Committee's review of the Muni Budget for FY 2005. 
He explained that a schedule would provide the Council time to receive adequate 
information so that meaningful discussion and maximum input regarding the policy 
considerations imbedded in the budget could be offered. 

Ms. Fletcher stated that establishing a schedule for the review of the FY 2005 Muni 
Budget would be difficult. She suggested that the Committee have flexibility in the 
review process. She commented that: 

• In building the FY05 budget a deficit would be experienced. 

• Policy guidance from the City would not be expected until after the 
mayoral election. 

• Anticipate decisions regarding the budget to be decided in the last 
month of the budget process. 

• Internal budget instructions requesting that Divisions provide technical 
input were distributed. Finance expects to receive Division input by the 
first week in December. 

• The base budget from the Controller would be expected sometime in the 
middle of December. 

• An unbalanced budget was expected to be present to the MTAB the third 
week of January (2004). 

Mr. Murphy suggested that options are developed in closing the budget 
deficit and the Committee review those options. He stated that the FAC 
would tentatively meet on January 21 st with another FAC meeting before 
February 17th and the Council would hold its February 5 th meeting on 
February 12 th . 

The Chair stated that he would contact Julia Dawson (Deputy Director, 
Budget and Administration, [DPT]) to discuss the tentative schedule. Ms. 

Page 7 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

Fletcher suggested that both Muni and DPT present budget presentations 
as a group instead of individually. The Chair expressed his agreement. 

In response to Mr. Murphy's question regarding how information might be presented 
to the Committee for review, Ms. Fletcher stated that complete budget books for 
FY04 are available online at www.sfmuni.com/rid/rptpub/budqindx.htm . 

Ms. Fletcher stated that the Committee could expect to receive a PowerPoint 
presentation for the FAC's January 21 st meeting. A high-level information booklet 
might also prepared depending on work level. 

9. Insurance and Risk Management Overview (Agenda Item 10 - 
Discussion/Action). Ms. Fletcher gave the Committee and overview by stating that 
Muni is self-insured much like the City. Muni carries general property insurance, 
including some required coverage for the Breda Light Rail Vehicles as a result of the 
leaseback transaction. The policy essentially provides a $500,000 deductible and 
covers catastrophic occurrences. She stated that in the event there was a major 
catastrophe, Federal Emergency Management Agency (FEMA) assistance would be 
sought. 

Ms. Fletcher commented that the Memorandum of Understanding (MOU) with the 
Transit Operators requires that Muni carry group life insurance. The group life 
insurance cost $75,000 per year. The Risk Manager's Office negotiates the insurance 
and advises Muni on the various types of risk management issues over the course of 
a year. Muni pays the Risk Manager's Office $70,000 for their services. 

She stated that the overall cost to Muni for insurance and risk management is about 
$1.2M. Muni also has paid about $7M in claims that is deducted directly from the 

budget. 

For the Third Street Light Rail Project insurance is provided through the Owner 
Controlled Insurance Policy (OCIP) that is one way of managing risk. Ms. Fletcher 
explained that the policy protects Muni during the project's construction against a 
number of liabilities such as construction injuries, fires, workers compensations, 
harassment claims, etc. 

Ms. Fletcher commented that insurance and risk management is an area that needs 
to be analyzed. Improvements could be made addressing more efficient ways to 
approach insurance coverage and how risks are managed. She commented that in 
the long term Muni should have a reserve for liabilities that would fund items such as 
anticipated claims. 

Mr. Ferrario suggested that the Committee reschedule a discussion on risk 
management following the budget process and invite Al Argente or Earl 
Fitzpatrick from the City's Risk Management Office to come and address 
the Committee. The Chair agreed. 

Page 8 of 10 






Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

10. Municipal Railway Improvement Fund (Agenda Item 11 
Discussion/ Action). Ms. Fletcher commented that the fund had been reduced. She 
stated that in 2003 the fund was at $745,000 and in 2004 would be funded at 
$300,000. The Municipal Railway Improvement Fund (MIF) funds the Employees' 
Assistance (EAP) and Peer Assistance Programs, and a 24Hour Fitness Membership. 
The 24Hour Fitness Membership is required from the Transit Operators MOU. The 
contract is actually between the MIF and 24Hour Fitness at a cost of about $45,000 
and has been an MIF program since inception. 

She stated that the EAP is a separate program from the City's program. The EAP is 
administered through the Claremont Company based in the East Bay and the MIF 
covers the cost for the Transit Operators use of the program. Muni pays the cost for 
other employees wanting to use the program. 

The Peer Assistance Program is an in-house support services program. Due to the 
confidential nature of the program a separate location is required and part of the 
funding to MIF for the program pays for the Fillmore Street location rent. 

Muni currently administers the Ambassador Training Program. The Ambassador and 
Designation News Letters, and the Friends of Muni Program have been discontinued. 

Ms. Fletcher stated that the MIF is currently without a coordinator. No new initiatives 
have been initiated due to funding constraints. MIF focused has been the 
development of a Career Ladder Training Program. Through a State grant from the 
Economic Development Office in the amount of about $500,000, City College 
provides training classes to Muni employees who are interested in developing their 
skill for career advancement. 

Mr. Murphy asked with MIF acting as a buyer of third party services, is there some 
reason to believe that MIF is more efficient in procuring those services than Muni 
itself? Ms. Fletcher explained Muni is not loosing any money by having MIF 
administer the program and that there may be some benefit to having MIF 
administer the funded programs. 

11. Committee Members' Questions/Information Request (Agenda Item 12 
- Discussion). No questions/information requests were submitted. 

12. Revision of Tentative Topic Calendar (Agenda Item 13 - 
Discussion/Action). The Chair stated that the Tentative Topic Calendar would be 
discontinued until the budget process was completed. 

13. Schedule Upcoming Meetings and Agenda Items (Agenda Item 14 - 
Discussion/ Action). The next regular meeting would be held on Wednesday, January 
21, 2004, 401 Van Ness Avenue, Room 334 (Conference Room 335) at 3:00pm. 

12. Adjournment (Agenda Item 15). The Chair adjourned the meeting at 5:00pm. 

Page 9 of 10 



Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Final Minutes of Regular Meeting, Wednesday, November 19, 2003 

Attachment: 

Agenda Item 5: 

Beach St. Frontage: History in Sight (Market Street Railway) 









Page 10 of 10 







City & County of San Francisco 

Municipal Transportation Agency DOCUMENTS DEPT. 

Citizens' Advisory Council (CAC) DEC j 5 2003 



Finance & Administration Committee (FAC) 



SAN FRANCISCO 
PUBLIC LIBRARY 



Notice of Cancellation of Regular Meeting 1 2-1 5-03 ai :27 

for 

Wednesday, December 17, 2003 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

The regular meeting of the Municipal Transportation Agency Citizens' Advisory 

Council, Finance and Administration Committee (FAC) has been cancelled. 

No Agenda has been posted concerning this meeting. 

Members: 

Daniel Murphy (Chair), Bruce Oka 

Council Members not members of this Committee: 

Sue Cauthen, Art Cimento, Nia Crowder (Vice Chair), Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 

NOTES: 

Members of the Citizens' Advisory Council who are not members of this Committee may attend 
Committee meeting. In the event that a quorum of the entire Council is present, the Committee 
shall act as a Committee of the Whole. A vote of the Committee of the Whole does not constitute 
final Council action; the full Council must ratify all Committee action. 

Notices of meeting and agenda are available at the San Francisco Public Library (Main), 100 Larkin 
Street - Government Section (5th Floor) and on Muni's website at www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 401 Van Ness Ave, Room 334, during regular business hours. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue - Room 334 - San Francisco, CA 94102-4524 

«(415) 554-6873 FAX (415)554-4103 



Disability Access 

Meetings are held in Room 334 (Conference Room 335) or Room 308 (Operation's Conference Room 312) at 401 Van 
Ness Avenue, San Francisco, between McAllister and Grove Streets (the War Memorial Veterans' Building). From the 
first floor lobby, take either elevator to the 3rd floor. Make a left and enter through Room 334 for Conference Room 
335 or make a right and enter through Room 308 for Operation's Conference Room 312. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness and 49 Mission - Van 
Ness. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness or 49 
Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at 
meetings. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall(5)ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or 
by printing Chapter 67 of the San Francisco Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 




/•* 



1 ■ 



City and County of San Francisco 
Municipal Transportation Agency 
^Citizens' Advisory Council 

Finance & Administration Committee (FAC) 



DOCUMENTS DEPT. 
JAN 1 6 2004 



SAN FRANCISCO 
PUBLIC LIBRARY 



^Notice of Regular Meeting and Agenda 

for 

Wednesday, January 21, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, California 

01-16-04 

Members: 

Daniel Murphy (Chair), Bruce Oka 

Council Members not members of this Committee: 

Sue Cauthen, Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

S(415) 554-6873 FAX (415) 554-4103 




CISCO 



DEPARTMENT C 



Disability Access 

This meeting will be held in Room 308 (Conference Room 312) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator 
to the 3 ,d floor, make a right, and enter through Room 308. The conference room is down the inner hallway and 
on your left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from 
the meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness and 49 
Mission-Van Ness. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 47 Van 
Ness or 49 Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at 
least 72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac and are available at Notices of meeting and agenda, and minutes are available at the 
San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, 
Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102- 
4683; by phone (415) 554-7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca. us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 






City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, January 21, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 



Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt FAC Draft Minutes of January 8, August 20, October 15, 
November 19, 2003 [Attachments] (Discussion/Action) 


3:05 


3. 


Public Comment 


3:10 


4. 


Report of the Chair (Discussion/Action) 


3:12 


5. 


Update on FY 2004 Municipal Railway (Muni) Budget (Discussion/ 

Action) 

Alicia Fletcher (Manager, Finance and Administration, Management 

Budget and Analysis [Muni]) 


3:15 


6. 


FY 2005 Municipal Railway (Muni) Budget [Attachment] (Discussion/ 

Action) 

Alicia Fletcher (Manager, Finance and Administration, Management 

Budget and Analysis [Muni]) 


3:30 


7. 


Update on FY 2004 Department of Parking & Traffic (DPT) Budget 

(Discussion/Action) 

Julia Dawson (Deputy Director, Budget and Administration [DPT]) 


4:00 


8. 


FY 2005 Department of Parking & Traffic (DPT) Budget [Attachment] 

(Discussion/ Action) 

Julia Dawson (Deputy Director, Budget and Administration [DPT]) 


4:15 


9. 


Committee Members' Questions/Information Request (Discussion) 


4:45 


10. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:50 


11. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting tentatively scheduled for Wednesday, February 18, 
2004, 401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 


4:55 


12. 

ii 


Adjournment 


5:00 



Attachments: 

Agenda Item 2 - MTA CAC FAC Draft Minutes of January 8, August 20, October 15, November 19, 2003 

Agenda Item 6 - FY2005 Operating Budget 

Agenda Item 8 - FY2005 DPT Budget 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

DPT Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 

Suggested Topics from FAC October 15, 2003 meeting: 

Status of FY04 Budget Verses Actual 

Revenue and Expenses 

Outcome of Municipal Railway (Muni) and San Francisco County Transit Authority (SFCTA) Funding 

Options Discussion Concerning Metro East Land Acquisition 

November 2003 (to reschedule in 2004, after establish FY2005 budget consideration 
schedule): 

Transit Impact Development Fee (TIDF)/Soma Service Follow-up 

Follow-up Items: 

Fiscal Year 2004 Muni/DPT Budgets 

Parking Revenues 

Quarterly Review of Revenues and Expenses 

Review of Previous Year's Budget Recommendations - MTA CAC Budget Recommendations of 

February 13, 2003 

Continued and Limited Sales of Tokens By Vendors 

Deficit Closure Plan and Force Reductions 

Insurance and Risk Management Overview 



( 




City and County of San Francisco 
^ Municipal Transportation Agency 
Citizens' Advisory Council 

Finance & Administration Committee (FAC) 



i 

'■/lt/o-1 



^ Notice of Regular Meeting and Agenda 

for 

Wednesday, February 18, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

02-12- 

Members: 

Daniel Murphy (Chair), Emily Drennen, Bruce Oka 



DOCUMENTS DEPT. 
FEB 1 2 2004 



SAN FRANCISCO 
PUBLIC LIBRARY 



Council Members not members of this Committee: 

Sue Cauthen, Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, Ellen Hayes, 
Cesar Perez, Norman Rolfe, Linton Stables (Member Emeritus), Dorris Vincent, Dan Weaver 

(2 Vacancies) 

Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

S(415) 554-6873 FAX (415) 554-4103 




DEPARTMENT OF PARKING A TRAFFIC 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator 
to the 3 rd floor, make a left, and enter through Room 334. The conference room is down the inner hallway on the 
left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from 
the meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness, 49 Mission- 
Van Ness, and 5 Fulton. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 
47 Van Ness or 49 Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923- 
6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at 
least 72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac and are available at Notices of meeting and agenda, and minutes are available at the 
San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, 
Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102- 
4683; by phone (415) 554-7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, February 18, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 334 (Conference Room 335) 
San Francisco, California 

AGENDA 



Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of January 8 and August 20, 2003 [Attachments] 
(Discussion/Action) 


3:05 


3. 


Public Comment 


3:10 


4. 


Report of the Chair (Discussion/Action) 


3:15 


5. 


FY 2005 Muni Budget [Attachments] (Discussion/Action) 
Alicia Fletcher (Manager, Finance and Administration, Management 
Budget and Analysis [Muni]) 


3:20 


6. 


FY 2005 Department of Parking & Traffic Budget [Attachments] 
(Discussion/Action) 
Julia Dawson (Deputy Director, Budget and Administration [DPT]) 


4:00 


7. 


Committee Members' Questions/Information Request (Discussion) 


4:40 


8. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:45 


9. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 


4:50 


10. 


Adjournment 


5:00 



Attachments: 

Agenda Item 2 - FAC Draft Minutes of January 8 and August 20, 2003 

Agenda Items 5 and 6 - 

Michael T. Burns (Director of Transportation) memo of January 27, 2004 (Subject: FY2005 MTA Budget) 

FY2005 Proposed Budget - Municipal Railway Department - Department of Parking and Traffic of 

February 3, 2004 
Department of Parking & Traffic - Fiscal Year 2005 Budget - Municipal Transportation Agency Board of 

Directors and Parking Authority 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



Suggested Topics from FAC May 28, 2003 meeting: 

CalTrain Joint Powers Board (JPB) Funding Change 

DPT Budget Update 

Capital and Grants Funding Process/Accounting and Appropriations Authority 

Review of Budget Process 

Federal Program Formula Funds 

November 2003 (to reschedule in 2004, after we establish FY2005 budget 
consideration schedule): 

Transit Impact Development Fee (TIDF)/Soma Service Follow-up 

Follow-up Items: 

Quarterly Review of Revenues and Expenses 

Parking Revenues 

Review of Previous Year's Budget Recommendations 

Fiscal Year 2004 Muni/DPT Budgets 

MTA CAC Budget Recommendations of February 19, 2003 

Deficit Closure Plan and Force Reductions 







F 



• 33 
' t 

/©v 

A./ 



City and county or ban Francisco 

Municipal Transportation Agency DOCUMENTS DEPT 

Citizens' Advisory Council 

FEB 2 1 2Q(ft 

Finance & Administration Committee (FAC)san FRANCISCO 

PUBLIC LIBRARY 
Notice of Special Meeting and Agenda 

for 

Wednesday, February 25, 2004 at 2:00pm 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

Members: 

Daniel Murphy (Chair), Emily Drennen, Bruce Oka 



Council Members not members of this Committee: 

Sue Cauthen, Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, 
Ellen Hayes, Cesar Perez, Norman Rolfe, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend 
Committee meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

®(415) 554-6873 FAX (415) 554-4103 




AN F H A M C I SCO 



EPARTMENT C 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator 
to the 3 rd floor, make a left, and enter through Room 334. The conference room is down the inner hallway on the 
left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from 
the meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness, 49 Mission- 
Van Ness, and 5 Fulton. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 
47 Van Ness or 49 Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923- 
6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at 
least 72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac and are available at Notices of meeting and agenda, and minutes are available at the 
San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, 
Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102- 
4683; by phone (415) 554-7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Special Meeting 

Wednesday, February 25, 2004 at 2:00pm 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

AGENDA 



Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


2:00 


2. 


Adopt minutes of October 15 and November 19, 2003 [Attachments] 
(Discussion/Action) 


2:05 


3. 


Public Comment - Concerning any issue within the jurisdiction of 
the Council not on the agenda. 


2:10 


4. 


Report of the Chair (Discussion/Action) 


2:15 


5. 


FY 2005 Municipal Railway (Muni) Budget [Attachments] 

(Discussion/Action) 

Alicia Fletcher (Manager, Finance and Administration, Management 

Budget and Analysis [Muni]) 


2:20 


6. 


FY 2005 Department of Parking & Traffic Budget [Attachments] 

(Discussion/Action) 

Julia Dawson (Deputy Director, Budget and Administration [DPT]) 


3:00 


7. 


San Francisco Municipal Railway Potential Service Adjustments - 
FY 2005 [Attachment] (Discussion/Action) 
Peter Straus (Manager, Service Planning [Muni]) 


3:40 


8. 


Committee Members' Questions/Information Request (Discussion) 


4:10 


9. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:15 


10. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 


4:20 


11. 


Adjournment 


4:30 



Attachments: 

Agenda Item 2 - FAC Draft Minutes of October 15 and November 19, 2003 

Agenda Items 5, 6, and 7 - 

Michael T. Burns (Director of Transportation) memo of February 13, 2004 

(Re: FY2005 MTA Budget w/attachments) 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 

Suggested Topics from FAC May 28, 2003 Meeting: 

• CalTrain Joint Powers Board (JPB) Funding Change. 

• DPT Budget Update. 

• Capital and Grants Funding Process/Accounting and Appropriations 
Authority. 

• Review of Budget Process. 

• Federal Program Formula Funds. 

Deferred Topics of Cancelled September 17, 2003 Meeting Pending: 

• Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting). 

• Maintenance Budget. 

• Financial Savings/Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and the Discontinued 
Disabled n D" Magnetic Pass. 

Deferred Topics from October 2003 Tentative Topic Calendar 
Pending: 

• Transit Impact Development Fee (TIDF)/Soma Service Follow-up. 
Follow-up Items: 

Insurance Overview, Risk Management, and Effect of Proposition E. 

Quarterly Review of Revenues and Expenses. 

Parking Revenues. 

Review of Previous Year's Budget Recommendations. 

Fiscal Year 2004 Muni/DPT Budgets. 

MTA CAC Budget Recommendations of February 19, 2003. 

Deficit Closure Plan and Force Reductions. 

Continued and Limited Sales of Tokens By Vendors. 




City and County ot5an Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 



DOCUMENTS DEPT. 
MAR 1 7 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 






^ Notice of Cancellation of Regular Meeting 

for 

Wednesday, March 17, 2004 at 3:00 p.m. 
401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, CA 

The regular meeting of the Municipal Transportation Agency Citizens' Advisory Council, 

Finance and Administration Committee (FAC) has been cancelled. 

(No Agenda posted concerning this meeting.) 



fo.32 

■)U4 



Members: 

Daniel Murphy (Chair), Emily Drennen, Bruce Oka 

Council Members not members of this Committee: 

Sue Cauthen, Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, 
Ellen Hayes, Cesar Perez, Norman Rolfe, Dorris Vincent, Dan Weaver 

(2 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend 
Committee meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

S(415) 554-6873 FAX (415) 554-4103 






51 

LVJj 






Disability Access 

Meeting normally held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator 
to the 3' J floor, make a left, and enter through Room 334. The conference room is down the inner hallway on the 
left. 

Meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness, 49 Mission-Van 
Ness, and 5 Fulton. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 47 
Van Ness or 49 Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at 
least 72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac and are available at Notices of meeting and agenda, and minutes are available at the 
San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, 
Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102- 
4683; by phone (415) 554-7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 

http://www.ci.sf.ca.us/ethics/ . 




11 ?o. 3 J 



City and County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) DOCUMENTS DEPT 

APR 1 5 2004 



] lzi 



/°V 



^ Notice of Regular Meeting and Agenda 

for 

Wednesday, April 21, 2004 at 3:00pm 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

Members: 

Daniel Murphy (Chair), Emily Drennen, Bruce Oka 



SAN FRANCISCO 
PUBLIC LIBRARY 



Council Members not members of this Committee: 

Mary Burns, Sue Cauthen, Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, 
Ellen Hayes, Cesar Perez, Norman Rolfe, Dorris Vincent, Dan Weaver 

(1 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend 
Committee meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

S(415) 554-6873 FAX (415) 554-4103 




CISCO 



DEPARTMENT Of F 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator 
to the 3' d floor, make a left, and enter through Room 334. The conference room is down the inner hallway on the 
left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from 
the meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness, 49 Mission- 
Van Ness, and 5 Fulton. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 
47 Van Ness or 49 Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923- 
6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at 
least 72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac and are available at Notices of meeting and agenda, and minutes are available at the 
San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, 
Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102- 
4683; by phone (415) 554-7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet at 

http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 

http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Special Meeting 

Wednesday, April 21, 2004 at 3:00pm 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

AGENDA 



Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of October 15 and November 19, 2003 [Attachments] 
(Discussion/Action) 


3:05 


3. 


Public Comment - Concerning any issue within the jurisdiction of 
the Council not on the agenda. 


3:10 


4. 


Report of the Chair (Discussion/Action) 


3:15 


5. 


Performing Arts Garage Expansion Study [Attachment] 

(Discussion/Action) 

Ronald Szeto (Acting, Director of Parking Authority [DPT]) 


3:20 


6. 


Report on State of Fiscal Emergency Status (CEQA/Service 
Adjustments) (Discussion/Action) 

Alicia Fletcher (Manager, Finance and Administration, Management 
Budget and Analysis [Muni]) 


3:40 


7. 


Exploration of New Revenue Sources for the Municipal 
Transportation Agency (MTA) [Attachment] (Discussion/Action) 
Jeremy Nelson (Policy Director, Transportation for Livable City [TLC]) 


4:00 


8. 


Committee Members' Questions/Information Request (Discussion) 


4:20 


.— — — 

9. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:25 


10. 

I 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting: Wednesday, May 19, 2004, 401 Van Ness, Room 
334 (Conference Room 335), 3:00 p.m. 


4:30 


11. 


Adjournment 


4:35 



Attachments: 

Agenda Item 2 - 

FAC Draft Minutes of October 15 and November 19, 2003 

Agenda Item 5 - 

Draft Request for Qualifications for Consultants for Parking Garage Capital Project (P-590 (9-03) RFP model 

modified into RFQ [2004]) 

Draft MTAB Calendar Item - Director of the Parking Authority to issue a Request For Qualifications (RFQ) to 
identify a pool of parking consultants and select the highest ranked consultant to undertake a feasibility 
study of the potential for building out the Performing Arts Garage 

Draft MTAB Calendar Item - Declaring the intent of the Parking Authority to reimburse certain expenditures 
from proceeds of future indebtedness for exploration of potential build out of the Performing Arts Garage 

Agenda Item 7 - Jeremy Nelson (Policy Directory, Transportation for Livable City [TLC]) Comments 
to the MTA CAC on February 25, 2004 regarding Fiscal Year (FY) 2005 Municipal Transportation 
Agency (MTA) Budget 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 

Suggested Topics from FAC May 28, 2003 Meeting: 

• CalTrain Joint Powers Board (JPB) Funding Change. 

• DPT Budget Update. 

• Capital and Grants Funding Process/Accounting and Appropriations 
Authority. 

• Review of Budget Process. 

• Federal Program Formula Funds. 

Deferred Topics from Cancelled September 17, 2003 Meeting 
Pending: 

• Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting). 

• Maintenance Budget. 

• Financial Savings/Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and the Discontinued 
Disabled U D" Magnetic Pass. 

Deferred Topics from October 2003 Tentative Topic Calendar 
Pending: 

• Transit Impact Development Fee (TIDF)/Soma Service Follow-up. 
Follow-up Items: 

Insurance Overview, Risk Management, and Effect of Proposition E. 

Quarterly Review of Revenues and Expenses. 

Parking Revenues. 

Review of Previous Year's Budget Recommendations. 

Fiscal Year 2004 Muni/DPT Budgets. 

MTA CAC Budget Recommendations of February 19, 2003. 

Deficit Closure Plan and Force Reductions. 

Continued and Limited Sales of Tokens By Vendors. 




City and County of San Francisco 
<* Municipal Transportation Agency 

^Citizens' Advisory Council DOCUMENTS DEPT. 

^Finance & Administration Committee (FAC) APR 2 1 2004 

rm-^r¥^A r-^^w SAN FRANCISCO 

Corrected Copy public library 

Notice of Regular Meeting and Agenda 

for 04-21-04 A10 :26 RCVD 

Wednesday, April 21, 2004 at 3:00pm 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

Note: Agenda should read "Regular Meeting" vice "Special Meeting" 

]° - Z3 Members: 

1 2( /(W Daniel Murphy (Chair), Emily Drennen, Bruce Oka 

re *\s< A 

Council Members not members of this Committee: 

Mary Burns, Sue Cauthen, Art Cimento, Nia Crowder, Joan Downey, Steve Ferrario, 
Ellen Hayes, Cesar Perez, Norman Rolfe, Dorris Vincent, Dan Weaver 

(1 Vacancies) 

Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend 
Committee meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

®(415) 554-6873 FAX (415)554-4103 




CISCO 



1 & TRAFFIC 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator 
to the 3 rd floor, make a left, and enter through Room 334. The conference room is down the inner hallway on the 
left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from 
the meeting location. Accessible Muni bus lines nearest the meeting location are the 47 Van Ness, 49 Mission- 
Van Ness, and 5 Fulton. The closest MUNI Metro stop is the Van Ness Muni Station, where one can transfer to a 
47 Van Ness or 49 Mission-Van Ness bus. For more information about Muni accessible services, call (415) 923- 
6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at 
least 72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac and are available at Notices of meeting and agenda, and minutes are available at the 
San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, 
Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102- 
4683; by phone (415) 554-7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 

http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Corrected Copy 

Regular Meeting 

Wednesday, April 21, 2004 at 3:00pm 

401 Van Ness Avenue, Room 334 (Conference Room 335) 

San Francisco, California 

AGENDA 



Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of October 15 and November 19, 2003 [Attachments] 
(Discussion/Action) 


3:05 


3. 


Public Comment - Concerning any issue within the jurisdiction of 
the Council not on the agenda. 


3:10 


4. 


Report of the Chair (Discussion/Action) 


3:15 


5. 


Performing Arts Garage Expansion Study [Attachment] 

(Discussion/Action) 

Ronald Szeto (Acting, Director of Parking Authority [DPT]) 


3:20 


6. 


Report on State of Fiscal Emergency Status (CEQA/Service 
Adjustments) (Discussion/Action) 

Alicia Fletcher (Manager, Finance and Administration, Management 
Budget and Analysis [Muni]) 


3:40 


7. 


Exploration of New Revenue Sources for the Municipal 
Transportation Agency (MTA) [Attachment] (Discussion/Action) 
Jeremy Nelson (Policy Director, Transportation for Livable City [TLC]) 


4:00 


8. 


Committee Members' Questions/Information Request (Discussion) 


4:20 


9. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:25 


10. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting: Wednesday, May 19, 2004, 401 Van Ness, Room 
334 (Conference Room 335), 3:00 p.m. 


4:30 


11. 


Adjournment 


4:35 



Attachments: 

Agenda Item 2 - 

FAC Draft Minutes of October 15 and November 19, 2003 

Agenda Item 5 - 

Draft Request for Qualifications for Consultants for Parking Garage Capital Project (P-590 (9-03) RFP model 

modified into RFQ [2004]) 

Draft MTAB Calendar Item - Director of the Parking Authority to issue a Request For Qualifications (RFQ) to 
identify a pool of parking consultants and select the highest ranked consultant to undertake a feasibility 
study of the potential for building out the Performing Arts Garage 

Draft MTAB Calendar Item - Declaring the intent of the Parking Authority to reimburse certain expenditures 
from proceeds of future indebtedness for exploration of potential build out of the Performing Arts Garage 

Agenda Item 7 - Jeremy Nelson (Policy Directory, Transportation for Livable City [TLC]) Comments 
to the MTA CAC on February 25, 2004 regarding Fiscal Year (FY) 2005 Municipal Transportation 
Agency (MTA) Budget 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 



Suggested Topics from FAC May 28, 2003 Meeting: 

CalTrain Joint Powers Board (JPB) Funding Change. 

DPT Budget Update. 

Capital and Grants Funding Process/Accounting and Appropriations 
Authority. 

Review of Budget Process. 

Federal Program Formula Funds. 

Deferred Topics from Cancelled September 17, 2003 Meeting 
Pending: 

• Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting). 

• Maintenance Budget. 

• Financial Savings/Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and the Discontinued 
Disabled "D" Magnetic Pass. 

Deferred Topics from October 2003 Tentative Topic Calendar 
Pending: 

• Transit Impact Development Fee (TIDF)/Soma Service Follow-up. 
Follow-up Items: 

Insurance Overview, Risk Management, and Effect of Proposition E. 

Quarterly Review of Revenues and Expenses. 

Parking Revenues. 

Review of Previous Year's Budget Recommendations. 

Fiscal Year 2004 Muni/DPT Budgets. 

MTA CAC Budget Recommendations of February 19, 2003. 

Deficit Closure Plan and Force Reductions. 

Continued and Limited Sales of Tokens By Vendors. 




City and County of San Francisco 
Municipal Transportation Agency 

Citizens' Advisory Council ^_ 

DOCUMENTS DEP I 

^Finance & Administration Committee (FAC) 

MAY 2 4 2004 

-f Notice of Rescheduled Regular Meeting and AgendasAN francisco 

for PUBLIC LIBRARY 

Thursday, May 27, 2004 at 3:00pm 
401 Van Ness Avenue, Room 308 (Operations Conference Room 312) 

San Francisco, California CUMENTS DEPt. 

Members: M #f 2 k W\ 

i°- '- Daniel Murphy (Chair), Emily Drennen, Bruce Oka 

/ RANCISCO 

7*7/ *1 IBRARY 

Council Members not members of this Committee: 

Mary F. Burns, Sue Cauthen, Art Cimento, Joan Downey, Steve Ferrario, 

Ellen Hayes, Cesar Perez, Norman Rolfe, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 

Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend 
Committee meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

S(415) 554-6873 FAX (415) 554-4103 




CISCO 



MENT OF PARKING ft TRAFFIC 



Disability Access 

This meeting will be held in Room 308 (Operations Conference Room 312) at 401 Van Ness Avenue, San 
Francisco, between McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, 
take either elevator to the 3 rd floor, make a right, and enter through Room 308. The conference room is down the 
inner hallway on the left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni lines nearest the meeting location are the 5-Fulton, 21-Hayes, 47-Van Ness, and 
49 Mission-Van Ness. The closest Muni Metro stop is Van Ness station, where one can transfer to a 47-Van Ness or 
49 Mission-Van Ness bus. For more information about Muni accessible services, call 415-923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.) please contact Vincent 
Dunlap (Council Secretary) at (415) 554-6873 at least two business days before the meeting. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for agenda items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices of Meetings and Agendas are posted on 
Muni's Web site at http://www.sfmuni.com/cac . Notices of meetings and agendas, and minutes are available at 
the San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail at Sunshine Ordinance 
Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689; by phone at 415-554- 
7724; by fax at 415-554-7854 or by e-mail at donna hall@ci.sf.ca.us . 

Individuals interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code from the Internet at 

http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Rescheduled Regular Meeting 

Thursday, May 27, 2004 at 3:00pm 

401 Van Ness Avenue, Room 308 (Operations Conference Room 312) 

San Francisco, California 

AGENDA 



Item# 


Item 


Estimate 
d Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Public Comment - Concerning any issue within the jurisdiction 
of the Council not on the agenda. 


3:05 


3. 


Report of the Chair (Discussion/Action) 


3:10 


4. 


Fiscal Year 2005 Budget Update (Amended Budget) 

(Discussion/ Action), Alicia Fletcher (Manager, Finance and 
Administration, Management Budget and Analysis [Muni]) 


3:15 


5. 


Update on State of Fiscal Emergency Status (CEQA/Service 
Adjustments) (Discussion/Action) 

Alicia Fletcher (Manager, Finance and Administration, Management 
Budget and Analysis [Muni]) 


3:35 


6. 


Exploration of New Revenue Sources for the Municipal 
Transportation Agency (MTA) [Attachment] (Discussion/ Action) 

Jeremy Nelson (Policy Director, Transportation for Livable City [TLC]) 




3:55 


7. 


Committee Members' Questions/Information Request 

(Discussion) 


4:40 


8. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:45 


9. 


Schedule Upcoming Meetings and Agenda Items 

(Discussion/Action) 

Next regular meeting: Wednesday, May 19, 2004, 401 Van Ness, Room 

334 (Conference Room 335), 3:00 pm. 


4:50 


10. 


Adjournment 


4:55 



Agenda Item 7 - 

Jeremy Nelson (Policy Director, Transportation for Livable City (TLC) Comments to the MTA CAC 

on February 25, 2004 regarding Fiscal Year (FY) 2005 Municipal Transportation Agency (MTA) 

Budget 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens Advisory Council 

Finance & Administration Committee 

Tentative Topic Calendar 

Suggested Topics from FAC May 28, 2003 Meeting: 

• CalTrain Joint Powers Board (JPB) Funding Change. 

• DPT Budget Update. 

• Capital and Grants Funding Process/Accounting and Appropriations 
Authority. 

• Review of Budget Process. 

• Federal Program Formula Funds. 

Deferred Topics from Cancelled September 17, 2003 Meeting 
Pending: 

• Fiscal Year 2001/2002 Audits (Metro East Land Acquisition 
Accounting). 

• Maintenance Budget. 

• Financial Savings/Financial Difference in the Use of Disabled Sticker 
on Paratransit Regional Identification Card and the Discontinued 
Disabled W D" Magnetic Pass. 

Deferred Topics from October 2003 Tentative Topic Calendar 
Pending: 

• Transit Impact Development Fee (TIDF)/Soma Service Follow-up. 
Follow-up Items: 

Insurance Overview, Risk Management, and Effect of Proposition E. 

Quarterly Review of Revenues and Expenses. 

Parking Revenues. 

Review of Previous Year's Budget Recommendations. 

Fiscal Year 2004 Muni/DPT Budgets. 

MTA CAC Budget Recommendations of February 19, 2003. 

Deficit Closure Plan and Force Reductions. 

Continued and Limited Sales of Tokens By Vendors. 



Jeremy Nelson (Policy Directory, Transportation for Livable City [TLC]) 

Comments to the MTA CAC on February 25, 2004 regarding Fiscal Year (FY) 

2005 Municipal Transportation Agency (MTA) Budget 

Jeremy Nelson (Policy Directory, Transportation for Livable City [TLC]) 
distributed to the Council his comments (attachment). He stated that TLC had 
reviewed the proposed Muni service cuts, that the service cuts appear to have 
been done very strategically, and could be sustained with minimal hardships. 
He commented that TLC was pleased that a (general) fare increase was not 
included in the proposed budget. Mr. Nelson asked that the Council 
request the MTAB to direct Muni and DPT to immediately begin 
studying other revenue proposals to create a more diversified and 
stable funding basis. He remarked, as discussed during the earlier FAC 
meeting, that Ms. Fletcher commented that Muni's revenue sources are 
reciprocal in relations to the economy. He suggested that Muni and DPT should 
work with not only there own experts but with other outside expertise around 
the country for other ways of funding to stabilize and diversify the funding base. 

Specifically, to thwart the necessity to slightly increase fees and fares or cut 
services next year. Mr. Nelson extended an offer to address the Council 
regarding the TLC's proposals contained in the distributed comments. 




City and County of San Francisco 
Municipal Transportation Agency 
. Citizens' Advisory Council 

Finance & Administration Committee (FAC) 



^Notice of Regular Meeting and Agenda 

for 

Wednesday, August 18, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, California 



DOCUMENTS DEPT. 
AUG 1 3 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 

08-13-04A08.-39 RCVD 



Id 1} 



'/it/*1 



Members: 

Daniel Murphy (Chair), Emily Drennen, Griffith Humphrey, Bruce Oka 

Council Members not members of this Committee: 

Mary Burns, Sue Cauthen, Art Cimento, Joan Downey, Steve Ferrario 
Cesar Perez, Norman Rolfe, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 
Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 
8(415)554-6873 FAX (415)554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound- Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 

http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 

http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, August 18, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 



Item # 


Item 


Estimated 
Time 


1. 


Call to Order/Roll Call 


3:00 


2. 


Adopt minutes of ? [Attachments] (Discussion/Action) 


3:05 


3. 


Public Comment 


3:10 


4. 


Report of the Chair (Discussion/Action) 


3:15 


5. 


Exploration of New Revenue Sources for the Municipal 
Transportation Agency (MTA) (Discussion/Action) 


3:20 


6. 


Department of Parking and Traffic Off-Budget Analysis and Review 
(Capital/Project Budget) (Discussion/Action) 


4:00 


7. 


Committee Members' Questions/Information Request (Discussion) 


4:20 


8. 


Revision of Tentative Topic Calendar (Discussion/Action) 


4:25 


9. 


Schedule Upcoming Meetings and Agenda Items (Discussion/Action) 
Next regular meeting tentatively scheduled for Wednesday, February 18, 
2004, 401 Van Ness, Room 334 (Conference Room 335), 3:00 p.m. 


4:30 


10. 


Adjournment 


4:35 




'FROM : Lesley I. Czechouiicz PHONE NO. : 415 334 7794 Sep. 12 2004 12:53PM PI 

City and County ofJSan Francisco 
Municipal Transportation Agency 
^Citizens' Advisory Council 

^Finance & Administration Committee (FAC) 

^ Notice of Regular Meeting and Agenda 

for 

Wednesday, September 15, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, California 

Members: 

Daniel Murphy (Chair), Emily Drennen, Griffith Humphrey, Bruce Oka 



i 

//r/o</ 



Council Members not members of this Committee: 

Mary Bums, Sue Cauthen, Art Cimento, Joan Downey, Steve Ferrario 
Cesar Perez, Norman Rolfe, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 



Notes: 



Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
w ww.sfmu ni.com/cac. 

Written reports and background materials for calendar items are available for public inspection and 
copying at 401 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend Committee 
meeting. In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 

DOCUMENTS DEPT. 
SEP 1 3 Z004 

SAN FRANCISCO 

The MTA CAC may be contacted as follows: PUBLIC LIBRARY 

Municipal Transportation Agency, Citizens' Advisory Council 

401 VAN NESS AV|-Ni;i..KOOM <:<4 -SAN FKANCISCO-CA. \>4 ] OV-4 \IA 

■ (415>554.6H7.l FAX (4 15) 5JWM 103 09- 1 3-04 A09 : 40 RCVD 



("""'IXTOf 1 



|FR0l1 : Lesley I. Czechowicz PHONE NO. : 415 334 7794 Sep. 12 2004 12:54PM P2 

Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van Ness Avenue, San Francisco, between 
McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, take either elevator to 
tfie 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni bus line nearest the meeting location is the 47 Van Ness. The closest MUNI Metro 
stop is the Van Ness Muni Station, where one can transfer to a 47 Van Ness bus. For more information about Muni 
accessible services, call (415) 923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is located 
outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of McAllister Street, 
between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language Interpreters, etc.), call Vincent Dunlap at least 
72 hours in advance of need at (415) 554-6873. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental Illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible 
for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for calendar items are available for public inspection and copying at 401 Van 
Ness Avenue, Room 334, during regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni. com/ca c. 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative 
Code) or to report a violation of the ordinance, contact Donna Hall by mall to Administrator, Sunshine Ordinance Task 
Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San Francisco, CA 94102-4683; by phone (415) 554- 
7724; by fax (415) 554-5163 or by email at Ppn na Hall@qi t sf.ca.us_. 

Citizens interested In obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing 
Chapter 67 of the San Francisco Administrative Code on the Internet at http;//wwwxi.sf.ca. us /bdgMpvrs/sun^h ing.i , }tn r| ' 

lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



r RON : Lesley I. Czechouicz 



PHONE NO. : 415 334 7794 



Sep. 12 2004 12:54PM P3 



Item # 

. . . 

1. 

.!■. 

2- 

• ■ ■ 

? 3. 

4. 

I 
5. 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Wednesday, September 15, 2004 at 3:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 

. . ■ ". i 

Item 



. .. . 



I Estimated 



Time 






Icall to Order/Roll Call 



■ 



■ .■ . . ;,t* 






3:00 



■ v ■■ ■ ■ 



■ . . ■ i-iOi 






■I 



6. 



;■ 



■ 



7. 



8. 



Public Comment 

^Report of the Chair (Discussion/Action) 

Fiscal Year 2005 Muni Budget Update (including 
;CEQA/Service Adjustments status) (Discussion/Action) 

Fiscal Year 2006 Budget Process for Muni and DPT 

IJFiscal Year 2005 DPT Budget Update (Discussion/Action) 

f " ' "" ' 

^Committee Members' Questions/Information Request 

i;(Discussion) 






.. . 



"Revision of Tentative Topic Calendar (Discussion/Action) 



■■■ ■- ■■■■ ■ 



9. 



(Schedule Upcoming Meetings and Agenda Items 

|j(Discussion/Action) jj 

Next regular meeting tentatively scheduled for Wednesday, 
^October 21, 2004, 401 Van Ness, Room 334 (Conference Room 



3:10 
3:15 
3:20 

3:45 
4:10 
4:30 

4:35 
4:45 



:|335), 3:00 p.m. 
,u - Adjournment 



!i 



5:00 



*f o 33 

/ 



City and County of San Francisco 
<? Municipal Transportation Agency 
Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

* Notice of Rescheduled Regular Meeting and Agenda 

for 

Thursday, December 2, 2004 at 1:00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 

San Francisco, California 

Members: 

Daniel Murphy (Chair), Emily Drennen, Griffith Humphrey, Bruce Oka 

Council Members not members of this Committee: 

Mary Burns, Sue Cauthen, Art Cimento, Joan Downey, Steve Ferrario 
Cesar Perez, Norman Rolfe, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 

Notes: 

Notices of meeting and agenda, and minutes are available at the San 
Francisco Public Library (Main), 100 Larkin Street - Government Section (5th 
Floor) and on Muni's website at www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for 
public inspection and copying at 401 Van Ness Ave, Room 334, during regular 
business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC 
may attend Committee meeting. In the event that a quorum of the entire 
Council is present, this Committee shall act as a Committee of the Whole. A 
vote of the Committee of the Whole does not constitute final Council action. 
The full Council must ratify all Committee action. 

The MTA CAC may be contacted as follows: 

Municipal Transportation Agency, Citizens' Advisory Council 
401 VAN NESS AVENUE-ROOM 334 -SAN FRANCISCO-CA. 94102-4524 



Phone (415) 554-6873 FAX (415)554-4103 



Disability Access 

This meeting will be held in Room 334 (Conference Room 335) at 401 Van 
Ness Avenue, San Francisco, between McAllister and Grove Streets (the War 
Memorial Veterans' Building). From the first floor lobby, take either elevator to 
the 3 rd floor, make a left, and enter through Room 334. 

The meeting location is wheelchair accessible. The closest BART station is 
Civic Center, about four blocks from the meeting location. Accessible Muni 
bus line nearest the meeting location is the 47 Van Ness. The closest MUNI 
Metro stop is the Van Ness Muni Station, where one can transfer to a 47 Van 
Ness bus. For more information about Muni accessible services, call (415) 
923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the 
meeting location. A bicycle rack is located outside the main entrance to 401 
Van Ness. The Civic Center Garage (entrance on the south side of McAllister 
Street, between Polk and Larkin Streets) includes bicycle racks in view of a 
parking attendant. 

For assistance with special needs (large print agendas, sign language 
interpreters, etc.), call Vincent Dunlap at least 72 hours in advance of need at 
(415)554-6873. 

In order to assist the City's efforts to accommodate persons with severe 
allergies, environmental illness, multiple chemical sensitivity, or related 
disabilities, attendees at public meetings are reminded that other attendees 
may be sensitive to various chemical-based products. Please help the City to 
accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic 
Devices 

The ringing of and use of cell phones, pagers and similar sound-producing 
electronic devices are prohibited at this meeting. Please be advised that the 
Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound- 
producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 

(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of 
the public. Commissions, boards, councils, and other agencies of the City and 
County exist to conduct the peoples' business. This ordinance assures that 
deliberations are conducted before the people and that City operations are 
open to the peoples' review. 



Written reports and background materials for calendar items are available for 
public inspection and copying at 401 Van Ness Avenue, Room 334, during 
regular business hours. Notices and agendas are posted on Muni's website at 
http://www.sfmuni.com/cac . 

For more information on your rights under the Sunshine Ordinance (Chapter 
67 of the San Francisco Administrative Code) or to report a violation of the 
ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance 
Task Force, 1 Dr. Carlton B. Goodlett Place, City Hall, Room 409, San 
Francisco, CA 94102-4683; by phone (415) 554-7724; by fax (415) 554-5163 
or by email at Donna Hall@ci.sf.ca.us . 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can 
request a copy from Ms. Hall or by printing Chapter 67 of the San Francisco 
Administrative Code on the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Campaign and 
Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the 
Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 
94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 
http://www.ci.sf.ca.us/ethics/ . 



City & County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

Finance & Administration Committee (FAC) 

Regular Meeting 
Thursday December 2, 2004 at1 :00 p.m. 

401 Van Ness Avenue, Room 308 (Conference Room 312) 
San Francisco, California 

AGENDA 



ltem# 


Item 


Estimated Time 


1. 


Call to Order/Roll Call 


1:00 


2. 


Public Comment 


1:10 


3. 


Report of the Chair 

(Discussion/Action) 


1:15 


4 


MTA Reorganization Plan 

(Discussion/Action) 


1:20 


5. 


Fiscal Year 2005 Muni and DPT 
Budget Update (post- Prop J and 
Prop K) (Discussion/Action) 


1:50 


6. 


Fiscal Year 2006 Budget for Muni 
and DPT (Discussion/Action) 


2:20 


7. 


Committee Members' 
Questions/Information Request 

(Discussion) 


2:45 


8. 


Revision of Tentative Topic Calendar 

(Discussion/Action) 


2:50 


9. 


Schedule Upcoming Meetings and 
Agenda Items (Discussion/Action) 
Next regular meeting tentatively 


2:55 



scheduled for Wednesday, January 19 
2005, 401 Van Ness, Room 334 
(Conference Room 335), 3:00 p.m. 



10. 



Adjournment 



3:00 




r l » foif 



City and County of San Francisco 

Municipal Transportation Agency 

Citizens' Advisory Council 

I ^Finance & Administration Committee (FAC) D0CUME NTS DEPT 

DEC l 5 2004 
Notice of Cancellation of Regular Meeting 

% f nr ~ SAN FRANCISCO 

rU ' PUBLIC LIBRARY 

Wednesday, December, 20, 2004 at 3:00pm 
401 Van Ness Avenue, Room 308 (Operations Conference Room 312) 

San Francisco, California 

Members: 

Daniel Murphy (Chair), Emily Drennen, Bruce Oka, Griffith Humphrey 

Council Members not members of this Committee: 

Mary F. Burns, Sue Cauthen, Art Cimento, Joan Downey, Steve Ferrario, 
Ellen Hayes, Cesar Perez, Norman Rolfe, Dorris Vincent, Daniel Weaver 

(2 Vacancies) 



Notes: 

Notices of meeting and agenda, and minutes are available at the San Francisco Public Library 
(Main), 100 Larkin Street - Government Section (5th Floor) and on Muni's website at 
www.sfmuni.com/cac . 

Written reports and background materials for calendar items are available for public inspection 
and copying at 40 1 Van Ness Ave, Room 334, during regular business hours. 

Members of the Citizens' Advisory Council who are not members of the FAC may attend 
Committee meeting. 

In the event that a quorum of the entire Council is present, this Committee shall act as a 
Committee of the Whole. A vote of the Committee of the Whole does not constitute final Council 
action. The full Council must ratify all Committee action. 



The MTA CAC may be contacted as follows: 

Municipal Transportation Agency Citizens' Advisory Council 

401 Van Ness Avenue Room 334 - San Francisco, CA 94102-4524 

S(415) 554-6873 FAX (415) 554-4103 




DEPARTMENT OF PARKING 4 TRAFFIC 



Disability Access 

This meeting will be held in Room 308 (Operations Conference Room 312) at 401 Van Ness Avenue, San 
Francisco, between McAllister and Grove Streets (the War Memorial Veterans' Building). From the first floor lobby, 
take either elevator to the 3 rd floor, make a right, and enter through Room 308. The conference room is down the 
inner hallway on the left. 

The meeting location is wheelchair accessible. The closest BART station is Civic Center, about four blocks from the 
meeting location. Accessible Muni lines nearest the meeting location are the 5-Fulton, 21-Hayes, 47-Van Ness, and 
49 Mission-Van Ness. The closest Muni Metro stop is Van Ness station, where one can transfer to a 47-Van Ness or 
49 Mission-Van Ness bus. For more information about Muni accessible services, call 415-923-6142. 

There is accessible on-street vehicle parking available in the vicinity of the meeting location. A bicycle rack is 
located outside the main entrance to 401 Van Ness. The Civic Center Garage (entrance on the south side of 
McAllister Street, between Polk and Larkin Streets) includes bicycle racks in view of a parking attendant. 

For assistance with special needs (large print agendas, sign language interpreters, etc.) please contact Vincent 
Dunlap (Council Secretary) at (415) 554-6873 at least two business days before the meeting. 

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple 
chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical-based products. Please help the City to accommodate these individuals. 

Use of Cell Phones, Pagers, and Similar Sound-Producing Electronic Devices 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this 
meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) 
responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. 

Know Your Rights Under the Sunshine Ordinance 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the peoples' business. This ordinance assures 
that deliberations are conducted before the people and that City operations are open to the peoples' review. 

Written reports and background materials for agenda items are available for public inspection and copying at 401 
Van Ness Avenue, Room 334, during regular business hours. Notices of Meetings and Agendas are posted on 
Muni's Web site at http://www.sfmuni.com/cac . Notices of meetings and agendas, and minutes are available at 
the San Francisco Public Library (Main), 100 Larkin Street - Government Section (5th Floor). 

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco 
Administrative Code) or to report a violation of the ordinance, contact Donna Hall by mail at Sunshine Ordinance 
Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689; by phone at 415-554- 
7724; by fax at 415-554-7854 or by e-mail at donna hall@ci.sf.ca. us . 

Individuals interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code from the Internet at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm . 

Lobbyist Ordinance 

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required 
by the San Francisco Campaign and Governmental Conduct Code, Section 2.100, to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, contact the Ethics Commission at 30 Van Ness Avenue, 
Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317, or visit their website at 

http://www.ci.sf.ca.us/ethics/ . 



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* HOUCHEN 
* BINDERY LTD* 
*UTICA/OMAHANE * 

2005 "*